PROCUREMENT MANAGER

NOTE: Compensation within the range is determined based on experience, skills, and education.

JOB SUMMARY

This position is responsible for managing the City’s procurement operations, overseeing accounts payable functions, and serving as the City’s subject matter expert on procurement practices, contract management, travel, and PCard administration. The Procurement Manager ensures compliance with applicable laws and regulations, recommends and leads process and policy improvements, and provides guidance to departments to promote efficient, transparent, and cost-effective purchasing. The role works in collaboration with the Finance Director to update procurement policies, implement best practices, and enhance vendor, contract, and asset management systems.

ESSENTIAL JOB FUNCTIONS  

• Manage and direct all phases of the procurement lifecycle, serving as the City’s subject matter expert and providing guidance and training to departments to ensure compliance, efficiency, and transparency.
• Lead process and policy improvement initiatives in procurement, accounts payable, travel, PCard administration, and capital asset tracking; recommend updates to reflect regulatory changes and industry best practices.
• Coordinate purchasing-related items for City Council agendas in collaboration with project managers and department heads.
• Administer the City’s PCard program, including reconciliations, user account management, compliance monitoring, and enforcement of established policies.
• Oversee contract and vendor compliance, including onboarding, W-9 collection, insurance certificates, bonding, and performance guarantees; maintain complete, audit-ready files in the centralized contract database.
• Oversee and guide accounts payable staff; review and approve transactions exceeding $50,000; and ensure account reconciliations are accurate, compliant, audit-ready, and continuously improved through staff training and guidance.
• Serve as the primary liaison for procurement-related audit requests.
• Assist with capital asset tracking, including acquisition documentation, periodic inventory audits, asset disposal processes, and reconciliation with the financial system; prepare monthly and year-end schedules.
• Oversee and review the travel request and reimbursement processes, ensuring staff work complies with City policies, procedures, and budgetary guidelines.
• Recommend updates to procurement and financial policies, escalating significant issues or policy exceptions to the Finance Director for final approval.
• Provide administrative support to the Finance Department and other City departments as needed, including correspondence, reports, recordkeeping, and special projects.

 MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS 

Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field; supplemented by three (3) years of progressively responsible procurement experience, including at least one (1) year in a supervisory or management capacity. An equivalent combination of education and experience may be considered. Professional procurement certification (CPPO, CPPB, NIGP-CPP, or equivalent) and/or governmental experience preferred.

 KNOWLEDGE, SKILLS AND ABILITIES  

• Strong knowledge of municipal procurement practices, vendor compliance, and financial controls.
• Understanding of government purchasing laws, ethical procurement standards, and documentation requirements.
• Proficiency with computerized accounting systems, procurement software, and Microsoft Excel.
• Strong analytical and problem-solving skills with the ability to recommend and implement process improvements.
• Effective communication and interpersonal skills for collaboration across departments and with external stakeholders.
• Ability to manage multiple projects and deadlines while maintaining high accuracy and attention to detail.
• Ability to train, mentor, and review the work of staff performing accounts payable, travel, and PCard functions, ensuring compliance with established policies.
• Strong ethical standards and ability to maintain confidentiality when handling sensitive financial information.

 PHYSICAL DEMANDS 

Work requires prolonged sitting, occasional standing and walking, and the ability to lift up to 40 pounds.

WORK ENVIRONMENT         

The work is typically performed in an office environment with a moderate amount of noise.