What are the responsibilities and job description for the Accountant II - Finance position at City of Danville, VA?
Description
Prepare, maintain, and monitor accounting systems and controls; gather, analyze, and maintain data; prepare and monitor budget information; manage operations of accounts payable; and prepare fiscal reports.
The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.
- Analyzes and maintains data by monitoring debt service; maintaining bond items; transferring obtained data to spreadsheets; comparing and resolving differences; organizing report templates; and updating worksheets.
- Maintains budget information by performing budget transfers; preparing budget proposals; monitoring accounts for General Fund; and communicating budget changes.
- Manages account payable operations by reconciling accounts; monitoring and training account clerks; managing loan portfolios; processing invoices, purchases, and reimbursements; maintaining files and ledgers; and processing paperwork for new projects.
- Provides fiscal reports by submitting cost reports; preparing schedules for statistics; preparing requests from Grantors; compiling financial information for annual reports; posting and transferring accounting records; and sending reports for cancellations and repayment.
- Manages the accounting and reporting requirements for all City grants by meeting with various departments to coordinate grant reporting; analyzing grant expenditures, preparing and submitting grant reports, requesting grant drawdowns, and ensuring proper recording of grant receipts and expenditures.
- Monitors revenues and expenditures of the City’s Capital Improvement Projects, ensuring proper recording of funding sources and expenditures. Conducts an annual review of the City’s project ledger and ensures projects are closed or carried forward properly.
- Assists in audit processes by providing Federal Awards information and accounting records needed for the Single Audit Act.
ADDITIONAL DUTIES
- Assists office staff as needed.
- Attends meetings and training sessions.
- Performs additional duties to support operational requirements as assigned.
Education and Experience
Bachelor’s Degree, with broad knowledge in a general professional or technical field, and over one year up to and including three years of experience.
An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
Certifications/Licenses
- Valid driver’s license and acceptable driving record according to City criteria.
Job Knowledge
Advanced knowledge of the subject matter. Complete comprehension of the subject area to solve common and unusual problems, able to advise on technical matters, and serve as a resource on the subject for others.
Reading
Intermediate: Ability to read papers, periodicals, journals, manuals, dictionaries, and thesauruses.
Writing
Intermediate: Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
Math
Intermediate: Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement.
Communication Skills
Work may require providing basic information to others outside direct reporting relationships on procedures or general policies. Contacts may require the consideration of different points of view to reach understanding and gain cooperation and acceptance of ideas.
Independence and Decision-Making
Normally performs the duty assignment according to his or her own judgment, requesting supervisory assistance only when necessary. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.
Technical Skills
Work requires advanced skills and knowledge in approaches and systems, which affect the design and implementation of major programs and/or processes organization-wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively.
Fiscal Responsibilities
Completes research for documents, compiles data for computer entry, and/or enters or oversees data entry. Has responsibility for monitoring budget/fiscal expenditures (typically non-discretionary expenditures) for a work unit of less than department size (programs, activities, projects or small organizational units) or responsibility for fiscal management of capital project(s). May recommend budget allocations.
Supervisory Responsibilities
Performs essentially the same work as those directed. Includes oversight of quality, training, instructing, and scheduling work.
PHYSICAL DEMANDS
- Sedentary physical effort, exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
- Constant sitting, reaching, handling, fine dexterity; adequate vision, hearing, talking to use computer, telephone and communicate effectively with others.
- Frequent pushing/pulling.
- Occasional crouching, bending, twisting, climbing.
- Rare standing, walking, lifting, carrying, kneeling.
NON-PHYSICAL DEMANDS
- Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
- Regular and predictable attendance is expected.
- Frequently experiences time pressure.
- May occasionally perform multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work, noisy/distracting environment.
- Rarely experiences emergency situations, frequent change of tasks, irregular work schedule/overtime.
MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE
Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.
WORK ENVIRONMENT
This work is performed in an office environment where there are no health, safety, or environmental factors. The employee must wear appropriate protective equipment as apparent or assigned, if any.
