What are the responsibilities and job description for the Deputy City Clerk position at City of Cypress, CA?
Description
An exciting opportunity awaits at the City of Cypress! The City Clerk office is accepting applications for the position of Deputy City Clerk until October 17.
The ideal candidate is a motivated and detail-oriented professional who brings leadership in city clerk functions such as public records management, agenda preparation, and municipal elections. An effective communicator and collaborator, this individual builds strong working relationships, supports organizational goals, and applies sound judgement in navigating municipal codes, election laws, and other regulatory requirements. They thrive in a dynamic environment, balancing multiple priorities while upholding the integrity, accuracy, and high standards of the City Clerk's office.
The ideal candidate is a motivated and detail-oriented professional who brings leadership in city clerk functions such as public records management, agenda preparation, and municipal elections. An effective communicator and collaborator, this individual builds strong working relationships, supports organizational goals, and applies sound judgement in navigating municipal codes, election laws, and other regulatory requirements. They thrive in a dynamic environment, balancing multiple priorities while upholding the integrity, accuracy, and high standards of the City Clerk's office.
Example of Duties
- Assist in the preparation, compilation and publication of City Council agendas and agenda packets.
- Attends City Council meetings as required; transcribes the minutes of City Council meetings for final preparation.
- Assist in maintaining the City’s records management program.
- Assist the City Clerk in the planning and conduct of periodic City elections.
- Handle confidential or sensitive matters with tact and discretion.
- Accept and respond to public records act requests.
- Prepare correspondence, memoranda, resolutions, ordinances and public notices.
- Provide customer service and assistance to the public.
- Proofread and/or correct documents for completeness and/or spelling, grammatical or punctuation accuracy.
- Copy, scan, collate, and staple a variety of materials.
- Perform other related duties as required.
Typical Qualifications
Experience and Education
- Four (4) years of increasingly responsible administrative support experience, preferably in a City Clerk's office.
- A high school diploma or G.E.D.
- Ability to type 70 wpm.
- Certification as a Notary Public in the State of California within six (6) months of appointment is required.
Establish and maintain effective working relationships and work cooperatively with City staff, elected officials, other agencies and the community; deliver outstanding internal and external customer service; communicate effectively, orally and in writing, with the public and fellow employees; solve problems and support the City’s mission, policy, goals and objectives.
Supplemental Information
A resume is required. Failure to submit an attached resume, along with an online application, will result in disqualification from the selection process.
