Code Enforcement Assistant

Summary

Job Duties and Responsibilities

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Prepares Code Enforcement Board Hearing, Ticket Appeal Hearing, and Special Master Hearing agendas utilizing GovQA software, Microsoft Word, and Microsoft Excel. Maintains Code Enforcement Division related hyperlinks to ensure website information is current.

Records proceedings of the Code Enforcement Board Hearing, Ticket Appeal Hearing, Special Master Hearing, and Red Light Camera Hearing utilizing GovQA software and the red light camera vendor website.

Assists in preparation of Code Enforcement Board Hearing files, which includes scheduling cases utilizing software program and preparation/certified mailing of necessary documentation. Maintains post hearing files and schedules follow up inspections for Code Enforcement Officer.

Prepares Ticket Appeal Hearing files, which includes scheduling cases in the software program and preparation/certified mailing of necessary documentation.

Prepares Special Master hearing files, which includes scheduling cases in the software program and preparation/certified mailing of necessary documentation.

Records code enforcement related liens in Miami-Dade County. The recording process involves collaboration with the City Attorney’s Office to research and prepare legal documentation, which requires approval through the Deputy City Attorney’s Office.

Releases code enforcement related liens recorded in Miami-Dade County. The release process involves collaboration with the City Attorney’s Office to research and prepare legal documentation, which requires approval through the Deputy City Attorney’s Office.

Responds to radio calls from other departments/divisions regarding code enforcement related issues.

Calculates and collects code enforcement related fees. Maintains records of fees, recorded liens, and releases of liens.

Prepares property lien searches, which involves extensive research of multiple systems and preparation of a lien results letter with backup documentation.

Answers phones and emails Code Enforcement Officers with phone based complaints.

Serves as liaison for the Code Enforcement Board members and the Hearing Officers regarding any City related matters.

Assists walk-in customers, including City staff and the public.

Assists in ordering office supplies.

Conforms with and abides by all regulations, policies, work procedures and instructions.

Assists with duties as directed by the Code Enforcement Director.

Performs other related tasks as required.

Qualifications

A High School Diploma or equivalent is required. Three (3) years of office experience is desired.

A comparable amount of training or experience may be substituted for the minimum qualifications.

Valid Florida Driver's License.

HOLIDAYS: 16 days including 3 floating days.

SICK LEAVE: 96 hours annually.

ANNUAL LEAVE: 80 hours in the first year of employment, increasing up to 188 hours after 25 years. Employees must take 40 hours of annual leave each year.

BEREAVEMENT LEAVE: 5 or 10 work days for the death of a family member in accordance with the collective bargaining agreement and the City's Personnel Rules & Regulations.

MEDICAL INSURANCE: Fully paid by the City (HMO Select). Coverage becomes effective 1st of month following 30 days. Employee may purchase coverage for eligible dependents at a cost of approximately 50% of the premium.

DENTAL INSURANCE: Available to all employees through payroll deduction.

LIFE INSURANCE : Term Life and Accidental Death and Dismemberment equal to 1 x annual salary, fully paid by the City (up to $200,000).

VOLUNTARY BENEFITS: Several plans available, such as Short-Term Disability, Life Insurance and Critical Illness policies through payroll deductions.

LEGAL SERVICES: Legal Service plan available at a cost to employees through payroll deductions.

DEFERRED COMPENSATION: Employees are given the option to defer a portion of their pre-tax salary into the 457 Deferred Compensation Program.

TUITION REIMBURSEMENT: $2000 per semester ($6,000 maximum annually) for approved college coursework.

SAFETY GLASSES: Required safety glasses are provided every 2 years.

RECREATIONAL USE: Employee, spouse and immediate family members seventeen (17) years of age and under are entitled to the benefits below:

• Venetian Pool – No charge for daily admission.
• Tennis Centers – No charge for daily court fees.
• Youth Center – 50% off residential rates for memberships and 50% off camps and other programs.

Golf at Biltmore & Granada:

• Monday through Friday – no charge.
• Saturday, Sunday and Holidays:
• Before Noon – Twilight fees apply
• After Noon – No charge

***Note: Benefits subject to change.***

Please refer to the collective bargaining agreement for current benefits.