Human Resources Intern

If you thought you were not going to get an internship this summer - here is your second chance!  Looking for a highly motivated up and coming HR professional who wants to build their HR competence in a summer internship!  STRONG attention to detail a must, tech savvy,  highly organized and motivated to learn and make a difference. Works onsite, under the general guidance and direction of the HR Generalist to perform a variety of critical confidential administrative tasks, recruitment coordination, benefits coordination and special projects for the Human Resources Division.

Pay range: $18.00 to $22.00 and hour

This is us! - Video link - click here to get to know us!

The City of Coon Rapids employs a great team of people dedicated and service centered!  Our mission revolves around the understanding that only together, can we provide outstanding leadership and services that strengthen our community. Serving our Citizens and local businesses is essential in our work. Our vision is to strengthen our community with a respectful, collaborative, and innovative employee culture that values employee growth, personal balance, and contagious enthusiasm. Our core values include dedication to essentials such as trust, teamwork, innovation and commitment to excellence! No doubt we have something great here!

The City of Coon Rapids is proud to be an Equal Opportunity Employer and actively seeks a diverse workforce that reflects the community we serve. The City welcomes, and encourages all qualified applicant to apply regardless of race (including traits associated with race, including but not limited to, hair texture and hair styles such as braids, locks and twists), color, creed, religion, familial status, sex (including pregnancy or related conditions, gender identity/expression, and sexual orientation), parental status, marital status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit based factors or any other basis protected by law.

Primary duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them if the work is similar, related or a logical assignment to the position.

• Prepare onboarding materials for new hire orientations and update materials as needed. 
• Assist with employee questions, send out employee communication emails, respond to verifications of employment.
• Assist department with organizing and maintaining personnel files and other HR records to ensure compliance with legal requirements
• Update job descriptions under the direction of the HR Generalist over compensation and benefits.
• Assist in HR Related research, collecting survey data and compile data for market surveys.
• Assists respond to verifications of employment.
• Prepare interview materials and job posting.
• Updates work instructions and standard operating procedures as requested.
• Prepares offer letters to potential candidate with a high level of accuracy.
• Scans employee documents into electronic personnel files.
• Assist with the coordination of the annual open enrollment processes.
• Conducts HR audits to ensure accuracy, consistency and compliance.
• Updates employee forms and employee resources as directed.
• Performs essential position duties and responsibilities under the working conductions and physical demands described herein.
• Attendance during regularly scheduled work hours and outside regular hours as necessary.
• Effective and respectful communication and interactions with other employees, supervisors, individuals from other organizations, and citizen customers.
• Will assist with updating electronic employee files to include employee numbers and enhance file structure.
• Performs other related functions as apparent or delegated.
• Assist with a variety of special projects to improve human resources efficiencies and employee services.

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or abilities required.
Ability to: 

• Be detail oriented and follow through with tasks.
• Maintain a team and service-oriented approach to work.
• Understand and carry out complete oral and written instructions.
• Maintain confidential and sensitive information.
• Proficiently and efficiently utilize word processing, spreadsheet, database and personnel related software applications.
• Compliance with Minnesota Data Practices Act and HIPPA regulations 
• Proficiency in Microsoft Office products including Word, Excel, Outlook, Power Pint & Adobe.
• Communicate clearly and concisely, both orally and in writing.
• Organize and coordinate various assignments and establish priorities to effectively work to meet deadlines with supervision.
• Promote a cooperative atmosphere in the department and exhibits a positive attitude.

Knowledge of:

• English, spelling, grammar, punctuation and vocabulary. 
• Strong organizational skills and the ability to multi task and stay organized. 
• Maintain and foster a work environment that supports the City's mission and values with a respectful, collaborative and innovative employee culture that values employee growth, personal balance and contagious enthusiasm.
  1. Service - We value outstanding service. Our City deserves the best.
  2. Trust - Trust means everything. Be accountable. Be transparent.
  3. Teamwork - Teamwork allows us to accomplish more. We tackle challenges and celebrate successes together.
  4. Innovation - Innovation is vital for our future. We are not afraid of new ideas.
  5. Excellence - It's the expectation. 

MINIMUM QUALIFICATIONS:
Working towards a degree in human resources or obtained degree and working towards gaining practical human resources experience. 

• Proven skills in producing accurate work, strong administrative support skills necessary to create documents and employee resources.
• Proficiency in Microsoft Office 365
• Ability to use Adobe products includes document manipulation.

PREFFERED QUALIFICATIONS:

• Familiarity with municipal government operations
• Familiarity with HRIS (Human Resources Information System)
• Knowledge of US and MN labor laws
• Other paid or volunteer experience in an office setting
• Proficiency in complex Excel formulations.

Salary : $18 - $22