What are the responsibilities and job description for the City Clerk position at City of Concordia?
NOTE: To be considered, you must apply through our website or request a job application. www.concordiaks.org, or email cityclerk@concordiaks.org.
Job Summary
We are seeking a dynamic and highly organized City Clerk to serve as a vital administrative leader within our municipal government. The City Clerk will be responsible for managing official records, coordinating city meetings, and ensuring compliance with legal and procedural requirements. This role offers an exciting opportunity to contribute to the smooth operation of city government functions, support elected officials, and serve the community with professionalism and enthusiasm. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a passion for public service.
This position is also responsible for all HR duties, including administering health benefits and insurance, and dealing with employment issues. Must have strong human resources talents.
Responsibilities
- Maintain and update official city records, documents, and archives with accuracy and confidentiality.
- Prepare agendas, minutes, and documentation for city council meetings and other public hearings.
- Handle incoming inquiries via multi-line phone systems, providing excellent customer service and support.
- Assist with office management duties including filing, data entry, proofreading, and document formatting using Microsoft Office and Google Workspace tools.
- Oversee front desk operations, ensuring a welcoming environment for visitors and callers while practicing professional phone etiquette.
- Facilitate communication between departments, elected officials, and the public.
- Ensure compliance with legal requirements related to public records requests, elections, and municipal procedures.
- Perform clerical duties such as typing reports, maintaining filing systems, and supporting event or community outreach initiatives.
- Administer employee health benefits, liaison for all insurance needs of the City.
- Deal with employee issues such as benefits, hiring and firing, work comp, state retirement, employee handbook.
Requirements
- Proven office management experience with a strong background in clerical or administrative roles.
- Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), and data entry skills.
- Experience working with multi-line phone systems, front desk operations, and customer support environments.
- Strong organizational skills with excellent attention to detail for proofreading, filing, and record keeping. Ability to manage time efficiently while handling multiple priorities in a fast-paced environment.
- Strong HR background for 57 fulltime employees and seasonal employment.
- Previous experience in office or administrative support roles within local government or public service is advantageous.
- Excellent communication skills including phone etiquette and professional interpersonal interactions. Join us as a City Clerk to make a meaningful impact on local governance! Bring your organizational expertise, enthusiasm for public service, and commitment to excellence to this rewarding role where every day offers new opportunities to serve the community effectively.
Pay: $64,734.81 - $67,520.38 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $64,735 - $67,520