City Clerk

Job Summary
Join our municipal team as a City Clerk, where you will serve as the vital custodian of city records, ensuring transparency, compliance, and efficient information management. In this role, you will oversee the organization, maintenance, and accessibility of official documents and records, facilitating smooth administrative operations and supporting local governance. This position is also serves as the city's human resources director, performing functions related to hiring, termination, benefits enrollment, and staff training across departments. Your expertise in social media and website content management will also be critical as we look to improve the city's online presence. This position offers an exciting opportunity to contribute to the integrity and transparency of city operations while honing your organizational, creative, and management skills within a collaborative environment.

Essential Functions

• Record official transactions and proceedings of the city governing body.
• Prepare and publish agendas and packets for city commission meetings.
• Keep and preserve all records, public papers, and documents not belonging to any other officer and make available for public inspection.
• Maintain project notebooks.
• Act as Freedom of Information Officer.
• Maintain record of his/her official acts and attest to when needed.
• Keep corporate seal of the city and administer oaths.
• Publish legal notices, ordinances and maintain ordinance books according to city code.
• Co-sign payable checks.
• Record and certify special assessments.
• Assist in budget preparation as needed.
• Administer insurance policies for the City including, general, auto, commercial, professional and liability, life and health insurance.
• Responsible for preparation of monthly sales tax report, quarterly water protection and clean drinking water fee report, and quarterly fuel tax refund report.
• Supervise administrative staff, including utility billing, payroll, payables & receivables, code enforcement, and municipal court.
• Administers collections duties related to past-due receivables.
• Maintain personnel records.
• Maintain and interpret personnel manual.
• Perform all duties pertaining to human resources, including but not limited to, hiring, retirement/termination/resignation, grievances, and work comp claims, including preparation of relevant paperwork.
• Providing proactive & remedial staff training
• Support department heads with hiring decisions and disciplinary actions
• Serve as designated Agent for KPERS & KP&F retirement.
• Responsible for maintaining random drug testing procedures.
• Develop recommended practices, policies, procedures, and training for this position.
• Responsible for City website and social media content.
• Other duties as assigned.

JOB QUALIFICATIONS

• Thorough understanding of office management and operations.
• A thorough knowledge of municipal policies, procedures, ordinances and regulations which affect all city services and related service changes.
• Have a working knowledge of municipal projects and special assessment procedures.
• Possess knowledge in Human Resources management laws and regulations.
• Required knowledge of regulations, procedures and practices relating to the proceedings of the governing body and the custody and publication of official documents for public organizations.
• Ability to select, train and supervise employees.
• Ability to maintain effective and professional relationship with employees, other departments, officials and the public.
• Ability to maintain confidentiality.
• Supervise the preparation and maintenance of complex records.
• The position must be able to be bonded.
• No felony convictions.
• Establish and evaluate standards of work performance.
• Ability to work independently
• Reside within 20-minute drive of Concordia or within Cloud County within 6 months of employment.

EDUCATION, TRAINING, LICENSE, CERTIFICATION AND EXPERIENCE

• Equivalent of a high school education.
• Additional vocational and/or college/university education with business management courses or degree preferred
• Two (2) year minimum experience in supervision of personnel.
• Minimum two (2) years’ experience with office management and operations.
• Attend City Clerk Institute for four years, and obtain Certified Municipal Clerk status within six years.
• Continuing education in human resources, KOMA/KORA and other training necessary to keep up with changes in legislation affecting required job duties.
• Computer experience.
• Ability to maintain a driving history that is acceptable for coverage by the City’s insurance carrier.

EQUIPMENT USED

Computer Multi-line Telephone System

10-key calculator Scanner

Copier and Fax machine AV Interactive Meeting & Recording Equipment

PHYSICAL DEMANDS

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Frequently perceive nature of sounds.
• Frequently express ideas by means of spoken words.
• Frequently operate equipment requiring moderate ability to eye/hand coordination
• Ability to sit at a desk and/or work on a computer 95% of the day.
• Ability to stand 5% of the day.
• High level of stress.
• Minimal amount of climbing/balancing and walking.
• Adequate vision and/or color vision to perform essential functions of the job.
• Occasional operation of a motor vehicle.
• Ability to interact with the public with tact and diplomacy.

ENVIRONMENTAL DEMANDS

The environmental demands here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Work inside
• Controlled heating and cooling
• Noise vibrations of office equipment and office communications
• Minimal fumes/dust/odors

MENTAL REQUIREMENTS OF ESSENTIAL FUNCTIONS

· Ability to read and comprehend written material.

· Ability to listen and apply information and instructions.

· Ability to understand mathematical concepts to include basic arithmetic.

· Ability to organize and effectively retrieve data.

· Ability to think critically and solve adaptive problems.

· Ability to comprehend and apply computer software principle.

· Possess and demonstrate thorough attention to detail

REMARKS

This position description is intended to describe the duties of an employee in general terms and does not necessarily describe all of his/her duties.

NOTE: Agility and drug screening tests will follow all conditional offers of employment.

NOTE: The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Pay: $64,000.00 - $68,000.00 per year

Benefits:

• AD&D insurance
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
• Wellness program

Work Location: In person

Salary : $64,000 - $68,000