What are the responsibilities and job description for the Staff Assistant II position at City of Clearwater?
CURRENT LISTING IS FOR PARKS & RECREATION DEPARTMENT
Under general direction, the Staff Assistant II performs a wide range of highly-skilled administrative and clerical skills for various departments and situations within the city. Provides secretarial work and assistance for department heads.
Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:
Assists, supports, and facilitates the success of an assigned division through professional administrative and clerical work; serves a specific division head or department director.
Types, transcribes, and takes dictation for letters, statements, reports, minutes, and other materials; types forms, reports, applications, examinations, and other materials from copy or rough draft.
Maintains, organizes, and stores files of high volume and variety; handles documents, reports, and information from designated area or department according to standards and regulations.
Composes routine correspondence and special materials from instructions; works with various individuals to meet the clerical needs of the department or area.
Develops, creates, and prepares various professional materials needed for assigned department and objectives.
Prepares and types reports according to established methods; handles payroll documents, vendor contracts, applications, permits, and other clerical information.
Compiles, gathers, and prepares financial, statistical, or other specialized data pertinent to the operation of a department or unit.
Operates a personal computer and related software including but not limited to word processing, spreadsheets, and electronic mail.
Answers the telephone and/or greets the public, responds to inquiries, complaints, and requests, and provides information and assistance to the public or other municipal employees as related to department operations and procedures.
Prepares or assists in the preparation of budgets, payrolls, cost, and other data.
Performs a variety of functions within an organizational unit requiring knowledge of department policies and procedures and interpretation of administrative decisions.
Based on area of assignment, may be responsible for the accurate and timely processing of payroll.
Based on area of assignment, may serve as contact on day-to-day administrative issues associated with the P-card.
Performs other duties as assigned.
Licenses, Certifications, and Equipment:
A valid State driver's license is required.
Education and Experience:
High School Diploma, or G.E.D. Certificate PLUS six (6) months of vocational training, supplemented by two (2) years of responsible office staff support work
Knowledge of –
Business English, spelling, and arithmetic
Office practices, procedures, and equipment
Record keeping, report preparation, filing methods, and records
General office policies and procedures; computers and general office equipment
Customer service principles
Skill in –
Organizing work and setting priorities to meet deadlines
Completing tasks given both orally and in writing
Performing general office and clerical work
Make arithmetic computations quickly and accurately
Establishing and maintaining strong office relationships
Transcribing and taking dictation
Operating a computer and related software
Conflict resolution
Salary : $48,673 - $77,877