Assistant Event Manager

EVENT ASSISTANT

GENERAL PURPOSE

Under the direction of the Event Manager, the Event Assistant is responsible for assisting the Event Manager in coordinating, organizing, managing, and supervising events at Meadowbrook at Clayton Banquet Facility.

ESSENTIAL FUNCTIONS OF THE POSITION

• Provides assistance to customers, residents, vendors, employees, and the public.
• Meets with clients providing them with information, giving tours of the facility and grounds.
• Answers phone calls, emails, and returns messages. Follows up with potential leads.
• Assists in making reservations and completes contracts for facility use including the Facility Rental Agreement and Rules and Regulations.
• Assists in maintaining facility calendar.
• Assists with social media campaigns.
• Collects payment and provides receipts for facility rentals and bar services.
• Meets with contract contacts to discuss their needs and gain an understanding of the event's purpose and goals.
• Attends scheduled events to coordinate vendors and clients and troubleshoot/problem solve any issues that arise.
• Assists bartenders at scheduled events.
• Follows up with clients after events to complete review/evaluation of event.
• Assists with the set-up and tear-down of events.
• Operates standard office equipment including telephone, computer, printer, copier, etc.
• Works a flexible schedule that includes evenings and weekends.

OTHER DUTIES AND RESPONSIBILITES

• Assist with maintaining inventory of equipment and supplies.
• Assist with Snack Bar operations and bartending duties as needed.

· Perform other duties as assigned.

MINIMUM QUALIFICATIONS

Any combination of education and experience with a minimum equivalent to graduation from high school, 21 years of age, and one year of increasingly responsible experience in event planning, event management, coordinating events, and/or customer service.

Necessary Knowledge, Skills and Abilities

· Knowledge in event planning and customer service.

· Knowledge of occupational hazards and corresponding safety practices necessary for the safe performance of work duties.

• Skill in communicating verbally and in writing.
• Organizational skills, including multitasking, time management, and meticulous attention to detail.
• Ability to work variable hours and days.
• Ability to establish and maintain effective working relationships with city officials, supervisory personnel, fellow employees, and the general public.
• Ability to problem solve.
• Ability to understand and follow instructions and specifications.
• Ability to understand verbal and written instructions.

TOOLS AND EQUIPMENT OPERATED

The following are examples only and are not intended to be all inclusive. Telephone; personal computer; copy machine; calculator; other modern office equipment.

INHERENTLY HAZAROUS OR PHYSICALLY DEMANDING WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk and hear. The employee is occasionally required to walk; use hands to finger, handle, or operate objects, tools, or controls; and reach with hands and arms.

The employee must be able to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee works in or around crowds. Has exposure to hot, cold, wet, humid or windy weather conditions.

LICENSURE OR CERTIFICATION REQUIREMENTS

TIPS Certification (may be acquired after employment).

Job Type: Part-time

Pay: $17.98 per hour

Benefits:

• Flexible schedule

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $18