What are the responsibilities and job description for the Wedding Event Coordinator position at City of Chula Vista?
JOB REQUIREMENTS: Consult with customers to determine objectives and
requirements for events, such as meetings, conferences, and conventions.
Review event bills for accuracy and approve payment. Coordinate services
for events, such as accommodation and transportation for participants,
facilities, catering, signage, displays, special needs requirements,
printing and event security. Arrange the availability of audio-visual
equipment, transportation, displays, and other event needs. Inspect
event facilities to ensure that they conform to customer requirements.
Maintain records of event aspects, including financial details. Plan and
develop programs, agendas, budgets, and services according to customer
requirements. Coordinate and lead wedding rehearsals when included in
the resort\'s services. Serve as the primary resort contact for the
couple on the wedding day. Conduct post-event evaluations to determine
how future events could be improved. The position requires walking
throughout the resort, conducting extended property tours, navigating
indoor and outdoor venues, standing for extended periods during events,
and remaining active during setup and execution. The role may also
require moving or handling light event materials and responding quickly
between multiple resort locations. \*\*\*\*\* OTHER EXPERIENCE AND
QUALIFICATIONS: Two or more years of hospitality sales, wedding sales,
catering sales, wedding planning, event management, or related
Experience Preferred. Experience Within a Full-service Resort, Hotel,
convention property, destination venue, country club, or upscale event
Environment Strongly Preferred. Demonstrated Experience Managing
weddings or complex social events from initial inquiry through
execution. Proven ability to build relationships, present confidently,
negotiate, and close business. Working knowledge of wedding ceremonies,
receptions, banquet service, food and beverage operations, guestroom
blocks, event timelines, and vendor coordination. Experience preparing
Banquet Event Orders, floor plans, timelines, guarantees, and event
documentation. Strong understanding of the relationship between sales
commitments and operational execution. Excellent written, verbal, and
interpersonal communication skills. Exceptional organization,
responsiveness, follow-through, and attention to detail. Ability to
manage multiple weddings, deadlines, appointments, proposals, BEOs, and
event files simultaneously. Comfortable discussing budgets, contractual
terms, deposits, minimums, billing, and financial commitments.
Proficiency with CRM systems, event-management software, Microsoft
Office, email, virtual meeting platforms, and diagramming or floor-plan
tools. Ability to remain composed and solutions-oriented while working
with emotionally invested clients, families, and wedding parties.
Ability to make timely decisions and resolve issues in a fast-paced
event environment. Availability to work evenings, weekends, holidays,
rehearsals, bridal shows, and wedding events based on business needs.
\*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
www.chulavistaresort.com
requirements for events, such as meetings, conferences, and conventions.
Review event bills for accuracy and approve payment. Coordinate services
for events, such as accommodation and transportation for participants,
facilities, catering, signage, displays, special needs requirements,
printing and event security. Arrange the availability of audio-visual
equipment, transportation, displays, and other event needs. Inspect
event facilities to ensure that they conform to customer requirements.
Maintain records of event aspects, including financial details. Plan and
develop programs, agendas, budgets, and services according to customer
requirements. Coordinate and lead wedding rehearsals when included in
the resort\'s services. Serve as the primary resort contact for the
couple on the wedding day. Conduct post-event evaluations to determine
how future events could be improved. The position requires walking
throughout the resort, conducting extended property tours, navigating
indoor and outdoor venues, standing for extended periods during events,
and remaining active during setup and execution. The role may also
require moving or handling light event materials and responding quickly
between multiple resort locations. \*\*\*\*\* OTHER EXPERIENCE AND
QUALIFICATIONS: Two or more years of hospitality sales, wedding sales,
catering sales, wedding planning, event management, or related
Experience Preferred. Experience Within a Full-service Resort, Hotel,
convention property, destination venue, country club, or upscale event
Environment Strongly Preferred. Demonstrated Experience Managing
weddings or complex social events from initial inquiry through
execution. Proven ability to build relationships, present confidently,
negotiate, and close business. Working knowledge of wedding ceremonies,
receptions, banquet service, food and beverage operations, guestroom
blocks, event timelines, and vendor coordination. Experience preparing
Banquet Event Orders, floor plans, timelines, guarantees, and event
documentation. Strong understanding of the relationship between sales
commitments and operational execution. Excellent written, verbal, and
interpersonal communication skills. Exceptional organization,
responsiveness, follow-through, and attention to detail. Ability to
manage multiple weddings, deadlines, appointments, proposals, BEOs, and
event files simultaneously. Comfortable discussing budgets, contractual
terms, deposits, minimums, billing, and financial commitments.
Proficiency with CRM systems, event-management software, Microsoft
Office, email, virtual meeting platforms, and diagramming or floor-plan
tools. Ability to remain composed and solutions-oriented while working
with emotionally invested clients, families, and wedding parties.
Ability to make timely decisions and resolve issues in a fast-paced
event environment. Availability to work evenings, weekends, holidays,
rehearsals, bridal shows, and wedding events based on business needs.
\*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
www.chulavistaresort.com