What are the responsibilities and job description for the Management Analyst II position at City of Chula Vista?
Position Summary
Description and Essential Functions
To perform professional-level, departmental administrative and analytical work in one or more of the following areas: general administration, budget preparation and administration, fiscal management, and/or special projects and studies; and to perform related work as required.
The current vacancy is within the Housing Department and will perform professional-level administrative research and analysis, development of presentations and reports, grant administration, and professional and analytical duties.
Distinguishing Characteristics
The Management Analyst II classification is the full-journey level class of the Management Analyst series and has the ability to perform the full range of duties assigned with only occasional instruction or assistance as unique situations arise. This class is distinguished from the Management Analyst I in that it performs journey level work with a high level of independence and may provide technical and functional guidance to subordinate staff. Positions in this class are flexibly staffed and are normally filled by advancement from the level I or by outside candidates having prior experience. It is further distinguished from the next higher class, Senior Management Analyst, in that the latter is the advanced journey level class performing highly complex departmental administrative and analytical work, having significant responsibility above the journey level and performing work requiring significant independent judgment.
Essential Functions
Functions may include, but are not limited to, the following: perform administrative, operational, research and analytical duties in support of departmental activities; perform a variety of analyses, studies and research projects including those regarding budget, finance and/or operational activities; conduct special projects within assigned area of responsibility; perform research and analysis of new or existing programs, services, policies and procedures; prepare and present reports; provide staff assistance to departmental management staff; assist in the preparation of reports and other correspondence as appropriate and necessary; assist in the evaluation of operations and activities of assigned responsibilities; recommend improvements and modifications for work methods and procedures and assist in implementation; recommend and assist in the implementation of goals and objectives; participate in the implementation of departmental strategic plan initiatives; monitor performance measures; evaluate program efficiency and effectiveness; provide assistance in resolving operational and administration issues; identify issues and conduct research to find alternative solutions; make and assist in the implementation of recommendations; ensure that workflow progresses in an efficient and timely manner to meet the goals of the City; research, develop and prepare departmental and program budgets; maintain and monitor appropriate budgetary controls; implement budgetary adjustments; and prepare written summaries and reports, financial analyses, chart and graphic presentations associated with the budget; monitor and analyze departmental revenue and expenditures; analyze and evaluate the fiscal impact of departmental activities; and perform short- and long-term fiscal forecasting incorporating department goals and objectives; review and analyze the work of departmental staff to determine the accuracy of fiscal calculations; approve purchasing activities for assigned department; conduct research and recommend sources for supplies and equipment; approve requisitions with purchasing requirements; conduct feasibility and cost benefit analyses and audits; research, analyze and provide recommendations based upon findings; develop manuals, forms, and procedural handbooks, as needed; provide advice and assistance to department staff regarding administrative practices, methods and procedures; prepare various departmental reports, and correspondence; utilize a variety of databases and computer programs to track data, develop reports and produce statistical information; may serve as a liaison with departments, vendors and other agencies; make presentations as required; build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; perform related duties as assigned.
Minimum Qualifications
Any combination of education and/or experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Knowledge, Skills And Abilities
Knowledge of: Principles and practices of public administration; methods and techniques of data collection, analysis, interpretation and report preparation; policies and procedures of assigned department; Federal and state laws, regulations, ordinances, codes, and regulations related to assignment; methods and techniques of statistical and financial analysis; principles and methods of statistical measurement, cost analysis and fiscal planning; principles and practices used in grant development and administration; techniques and concepts of database management systems and conceptual systems design in order to store and extract data; computer equipment and software applications related to assignment; principles and practices of modern office methods and procedures; English usage, spelling, grammar, and punctuation. Ability to: Perform a full range of responsible analytical and administrative duties in support of assigned programs, functions and department involving the use of independent judgment and personal initiative. Research and analyze problems and prepare recommendations on a variety of issues; assist in the preparation and monitoring of the department budget; prepare clear and concise administrative and financial reports; interpret, apply and explain pertinent Federal, state and local laws, codes and regulations as well as City and department policies and procedures; work independently and with minimal supervision; work with complete discretion and confidentiality; understand and follow oral and written instructions; create, maintain and access database files; maintain confidentiality of privileged information; keep work related records and prepare reports using a computer; make sound judgments and decisions within established guidelines; organize and implement projects, operations, and activities related to work assignments; manage competing priorities; organize workload to ensure responsibilities are carried out in a timely manner; work independently and as a member of a team; establish and maintain cooperative-working relationships with those contacted in the course of work; communicate with and coordinate with the public and other departments; work with various cultural and ethnic groups in a tactful and effective manner.
Physical Demands and Working Conditions
On a continuous basis, sit at desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; use telephone and use a keyboard to communicate through written means, review information and enter/retrieve data; and lift or carry weight of 10 pounds or less. See in the normal vision range with or without correction to read typical business documents and computer screens; hear in the normal range with or without correction. Primary work is performed indoors in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level. Some movement is required from office to office and there is exposure to the external environment when going to outlying offices and meetings. Work is frequently disrupted by the need to respond to in-person and telephone inquiries.
Additional Information
Recruitment No. 25022711
To be considered, applicants must submit a City Application by 5:00 p.m. on the closing date listed. Candidates whose application indicates education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail provided on the applicant's employment application.
Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.
ACE Benefit Summary: Click here.
01
The supplemental questionnaire is used to further evaluate your experience and education to determine your eligibility for this position. Please answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. Failure to complete the "Work History/Experience" section of the employment application will result in your application not being considered. Please do not refer your response to your resume. A resume will not be considered in determining your qualifications.
EDUCATION
Which of the following best describes your highest level of education completed?
Please specify your major field of study. If you do not have a major field of study, please indicate "N/A" below.
04
EXPERIENCE
Which of the following best describes the length of your responsible full-time professional-level experience performing analytical work?
Which of the following areas do you have professional-level work experience in?
For The Area(s) You Marked In Question 5, Please Provide a Detailed Description Of Your Experience. Your Response Must Include And Follow The Format Below:
If you do not have experience, please indicate "No experience" below.
07
Do you have experience in moderately complex administrative and staff work supporting a senior level manager or a department head?
If You Answered "Yes" To Question 7, Please Provide a Detailed Description Of Your Experience. Your Response Must Include And Follow The Format Below:
If you do not have experience, please indicate "No experience" below.
09
COMPUTER EXPERIENCE
Management Analysts utilize many computer programs and databases in performing research and analysis. Check your level of proficiency for the following.
PLEASE NOTE: The level of proficiency you state below may be evaluated by the hiring department prior to or during your probationary period.
MICROSOFT EXCEL
FINANCE SOFTWARE
Please indicate which finance software you have experience with.
CHECK ALL THAT APPLY
If you indicated "Other" to Question 10, please list name of finance software(s). If not, please indicate "N/A".
12
APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL)
The City Of Chula Vista's Human Resources Department Uses Electronic Mail (e-mail) To Notify Applicants Of Important Information Relating To The Status And Processing Of Your Application. We Do So As Part Of Our Ongoing Efforts To Increase Operational Efficiency, Promote The Conservation Of Green Resources, And Minimize Delays And Costs. Therefore, As An Applicant, You Are Hereby Advised Of The Following:
Description and Essential Functions
To perform professional-level, departmental administrative and analytical work in one or more of the following areas: general administration, budget preparation and administration, fiscal management, and/or special projects and studies; and to perform related work as required.
The current vacancy is within the Housing Department and will perform professional-level administrative research and analysis, development of presentations and reports, grant administration, and professional and analytical duties.
Distinguishing Characteristics
The Management Analyst II classification is the full-journey level class of the Management Analyst series and has the ability to perform the full range of duties assigned with only occasional instruction or assistance as unique situations arise. This class is distinguished from the Management Analyst I in that it performs journey level work with a high level of independence and may provide technical and functional guidance to subordinate staff. Positions in this class are flexibly staffed and are normally filled by advancement from the level I or by outside candidates having prior experience. It is further distinguished from the next higher class, Senior Management Analyst, in that the latter is the advanced journey level class performing highly complex departmental administrative and analytical work, having significant responsibility above the journey level and performing work requiring significant independent judgment.
Essential Functions
Functions may include, but are not limited to, the following: perform administrative, operational, research and analytical duties in support of departmental activities; perform a variety of analyses, studies and research projects including those regarding budget, finance and/or operational activities; conduct special projects within assigned area of responsibility; perform research and analysis of new or existing programs, services, policies and procedures; prepare and present reports; provide staff assistance to departmental management staff; assist in the preparation of reports and other correspondence as appropriate and necessary; assist in the evaluation of operations and activities of assigned responsibilities; recommend improvements and modifications for work methods and procedures and assist in implementation; recommend and assist in the implementation of goals and objectives; participate in the implementation of departmental strategic plan initiatives; monitor performance measures; evaluate program efficiency and effectiveness; provide assistance in resolving operational and administration issues; identify issues and conduct research to find alternative solutions; make and assist in the implementation of recommendations; ensure that workflow progresses in an efficient and timely manner to meet the goals of the City; research, develop and prepare departmental and program budgets; maintain and monitor appropriate budgetary controls; implement budgetary adjustments; and prepare written summaries and reports, financial analyses, chart and graphic presentations associated with the budget; monitor and analyze departmental revenue and expenditures; analyze and evaluate the fiscal impact of departmental activities; and perform short- and long-term fiscal forecasting incorporating department goals and objectives; review and analyze the work of departmental staff to determine the accuracy of fiscal calculations; approve purchasing activities for assigned department; conduct research and recommend sources for supplies and equipment; approve requisitions with purchasing requirements; conduct feasibility and cost benefit analyses and audits; research, analyze and provide recommendations based upon findings; develop manuals, forms, and procedural handbooks, as needed; provide advice and assistance to department staff regarding administrative practices, methods and procedures; prepare various departmental reports, and correspondence; utilize a variety of databases and computer programs to track data, develop reports and produce statistical information; may serve as a liaison with departments, vendors and other agencies; make presentations as required; build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; perform related duties as assigned.
Minimum Qualifications
Any combination of education and/or experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
- Two (2) years of increasingly responsible professional experience in one of the following areas: general administration, budget and fiscal analysis, special studies and projects, or policy and procedure interpretation; and
- Education equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, finance or a related field. Local government experience is desirable.
Knowledge, Skills And Abilities
Knowledge of: Principles and practices of public administration; methods and techniques of data collection, analysis, interpretation and report preparation; policies and procedures of assigned department; Federal and state laws, regulations, ordinances, codes, and regulations related to assignment; methods and techniques of statistical and financial analysis; principles and methods of statistical measurement, cost analysis and fiscal planning; principles and practices used in grant development and administration; techniques and concepts of database management systems and conceptual systems design in order to store and extract data; computer equipment and software applications related to assignment; principles and practices of modern office methods and procedures; English usage, spelling, grammar, and punctuation. Ability to: Perform a full range of responsible analytical and administrative duties in support of assigned programs, functions and department involving the use of independent judgment and personal initiative. Research and analyze problems and prepare recommendations on a variety of issues; assist in the preparation and monitoring of the department budget; prepare clear and concise administrative and financial reports; interpret, apply and explain pertinent Federal, state and local laws, codes and regulations as well as City and department policies and procedures; work independently and with minimal supervision; work with complete discretion and confidentiality; understand and follow oral and written instructions; create, maintain and access database files; maintain confidentiality of privileged information; keep work related records and prepare reports using a computer; make sound judgments and decisions within established guidelines; organize and implement projects, operations, and activities related to work assignments; manage competing priorities; organize workload to ensure responsibilities are carried out in a timely manner; work independently and as a member of a team; establish and maintain cooperative-working relationships with those contacted in the course of work; communicate with and coordinate with the public and other departments; work with various cultural and ethnic groups in a tactful and effective manner.
Physical Demands and Working Conditions
On a continuous basis, sit at desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; use telephone and use a keyboard to communicate through written means, review information and enter/retrieve data; and lift or carry weight of 10 pounds or less. See in the normal vision range with or without correction to read typical business documents and computer screens; hear in the normal range with or without correction. Primary work is performed indoors in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level. Some movement is required from office to office and there is exposure to the external environment when going to outlying offices and meetings. Work is frequently disrupted by the need to respond to in-person and telephone inquiries.
Additional Information
Recruitment No. 25022711
To be considered, applicants must submit a City Application by 5:00 p.m. on the closing date listed. Candidates whose application indicates education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail provided on the applicant's employment application.
Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.
ACE Benefit Summary: Click here.
01
The supplemental questionnaire is used to further evaluate your experience and education to determine your eligibility for this position. Please answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. Failure to complete the "Work History/Experience" section of the employment application will result in your application not being considered. Please do not refer your response to your resume. A resume will not be considered in determining your qualifications.
- I have read and acknowledge the instructions stated above.
EDUCATION
Which of the following best describes your highest level of education completed?
- Master's degree
- Bachelor's degree
- Associate's degree
- Some college but no degree
- High School / GED
Please specify your major field of study. If you do not have a major field of study, please indicate "N/A" below.
04
EXPERIENCE
Which of the following best describes the length of your responsible full-time professional-level experience performing analytical work?
- Six or more years of experience
- At least four years but less than six years of experience
- At least two years but less than four years of experience
- Less than two years of experience
- No experience
Which of the following areas do you have professional-level work experience in?
- Budget and fiscal analysis
- Evaluation of operations and service delivery methods
- Policy and procedure interpretation
- Project management
- Special studies and projects
- Grant management and administration
- None of the above
For The Area(s) You Marked In Question 5, Please Provide a Detailed Description Of Your Experience. Your Response Must Include And Follow The Format Below:
- Specify area (example: Budget and fiscal analysis);
- Name of organization/employer;
- Your position title;
- Length of experience (years/months);
- Your role and specific responsibilities that support experience in this area.
If you do not have experience, please indicate "No experience" below.
07
Do you have experience in moderately complex administrative and staff work supporting a senior level manager or a department head?
- Yes
- No
If You Answered "Yes" To Question 7, Please Provide a Detailed Description Of Your Experience. Your Response Must Include And Follow The Format Below:
- Position(s) supported (Example: Director);
- Name of organization/employer;
- Your position title;
- Length of experience (years/months);
- Your role and specific responsibilities that support experience in this area.
If you do not have experience, please indicate "No experience" below.
09
COMPUTER EXPERIENCE
Management Analysts utilize many computer programs and databases in performing research and analysis. Check your level of proficiency for the following.
PLEASE NOTE: The level of proficiency you state below may be evaluated by the hiring department prior to or during your probationary period.
MICROSOFT EXCEL
- Expert: I have the ability to extract and manipulate data; develop complex calculations and reports with minimal supervision. I have trained others so they can use this software or others consult me as an expert for assistance.
- Proficient: I use this software as a regular part of my job duties. I am able to design basic reports using basic querying and formulas. I have some knowledge of complex functions and formulas.
- Intermediate: I have used this software independently but not extensively. I am able to design basic reports from data generated for me.
- Beginner: I require assistance to use this software and primarily use it for data entry.
- I have no knowledge of or experience with using this software
FINANCE SOFTWARE
Please indicate which finance software you have experience with.
CHECK ALL THAT APPLY
- Tyler Munis
- SAP
- Oracle
- IFAS
- Other
- No experience
If you indicated "Other" to Question 10, please list name of finance software(s). If not, please indicate "N/A".
12
APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL)
The City Of Chula Vista's Human Resources Department Uses Electronic Mail (e-mail) To Notify Applicants Of Important Information Relating To The Status And Processing Of Your Application. We Do So As Part Of Our Ongoing Efforts To Increase Operational Efficiency, Promote The Conservation Of Green Resources, And Minimize Delays And Costs. Therefore, As An Applicant, You Are Hereby Advised Of The Following:
- Ensure that the email address and contact information you provide is current, secure, and readily accessible to you. Do not share email addresses. Spam or other filters should be adjusted to accept our emails. We will not be responsible in any way if you do not receive our emails, i.e., for the non-delivery of email or if you fail to check your email-box on a timely basis, etc.
- Read any notices we send carefully and in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records.
- I acknowledge that I have read, understand, and agree to the above.
- Required Question
