Part-Time Clerk 2025-117

Part-Time Clerk

Department: Registrar of Voters

Employment Status: Non-Exempt; UFCW 1459 Admin; Part-Time

(19 Hours/Week)

Pay Grade: Grade A1; Step 02 – Step 04

Salary Range: $17.78/Hour - $21.25/Hour

Schedule: Monday – Wednesday; 9:00AM-1:30 PM, Thursday 9:00AM– 2:30 PM

Certifications/Licenses Required: High School diploma or equivalent, or in the process of obtaining one

The City of Chicopee’s Registrar of Voters is hiring a Part-Time Clerk who will be responsible for aiding in registering new voters, listing of residence, preparation of election materials, and issuing various certificates. This position must acquire knowledge of state and federal election laws. This person is also subject to the same obligations and penalties as the Registrars (MGL Ch. 51, Sec. 22-25).

• Assists Assistant Registrar(s), as necessary
• Receives, processes, and maintains affidavits of voter registration from the general public, RMV, Public Assistance agencies, by mail, from other cities and towns, and online
• Participates in special registration sessions and in registering voters in healthcare facilities
• Sends acknowledgment notices to voters, either transmitted electronically or by mail, copies of registration to election officials in the city, town, or state where the voter was previously registered
• Sends confirmation notices to voters who do not answer annual census
• Changes voter’s name, address, or party enrollment upon written request or when notified by other agencies
• Removes voters and residents name for just cause
• Issues party enrollment and provides proof of residency for veterans’ benefits, Social Security Administration, use of Chicopee landfill, and RMV
• Prepares census materials, processes census questionnaires
• For elections: verifies names on nomination papers and petitions, processes absentee voters applications, updates records of early voters, assists poll workers, reinstates voters whose names do not appear on the voting list
• Reviews provisional ballots cast on Election Day
• Assists Board of Registrars in conducting election recounts
• Keeps track of voting history of voters and removes inactive voters who fail to vote in two consecutive biennial State elections
• Changes voter and registration records following every redistricting
• On occasion, picks up or delivers various office materials
• Assists people researching ancestry
• Performs other related duties requested by the Board of Registrars
• Provides customer service in person, by phone, by email, or by other means
• Performs other duties as assigned

• High School diploma or equivalent, or in the process of obtaining one, with secretarial and business courses strongly preferred

The City of Chicopee provides its employees (contingent upon employment status) with a robust benefits package which include the following:

Recurring Sick Time,

Vacation,

Thirteen Holidays Per Year,

Retirement Plan, and more…

If this opportunity aligns with your skills, experience, and employment goals, apply today through one of the following:

OR

Select: “Download Application” under “Tools”

Human Resources Department

Chicopee City Hall – 1st Floor

274 Front Street

Chicopee, MA, 01013

Phone: (413) 594-1510

Email: Recruiting@chicopeema.gov