Library - FT Business Manager

General Summary

Jefferson-Madison Regional Library is seeking candidates to be considered for a Business Manager position at the Central Library who are highly motivated and who support JMRL's Mission Statement to foster personal growth and life-long learning for all by connecting people with ideas, information, and each other.

The preferred starting salary for this position is $31.40 hourly ($65,301.60 annually). Starting offer is based on applicable education, experience and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays, plus paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, and continuing education/training opportunities.

• For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit https://www.charlottesville.gov/1047/Employee-Benefits.
• The City of Charlottesville manages its own retirement system and does not participate in VRS; however, the City has a Portability Agreement with VRS and there are certain provisions that must be met. If questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.
  
  

This position performs professional administrative and accounting functions for the Jefferson-Madison Regional Library (JMRL). Prepares, executes, and monitors library budget, sources and procures materials and supplies, and coordinates maintenance and repair of buildings and grounds. Works under the limited supervision of the Library Director.

For more information about the Library and this position please go to: https://www.jmrl.org

NOTE: This job opportunity is advertised with a closing date of "Continuous." If interested in being considered, an application should be submitted as soon as possible. Applications will be evaluated on a continuous basis. Interviews will be conducted as soon as possible during the recruitment with candidates who are best qualified. Applications may no longer be considered once a candidate to fill the position is identified. This job announcement will close when the position(s) have been filled and may close at any time.

Essential Responsibilities And Duties

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The JMRL retains the discretion to add to or change the duties of the position at any time.

• Directs development, preparation, and justification of JMRL's budget, under the supervision of the library director. Responsible for the accounting of that budget each fiscal year.
• Performs complex administrative work for JMRL that requires interpretation and judgment to include preparing the library's budget (with the library director), monitoring, verifying and depositing cash fund and other financial transactions.
• Oversees the regional library physical plants. Coordinates maintenance, repairs, and upkeep of library facilities with jurisdictional partners and outside agencies.
• Coordinates the acquisition, development, and maintenance of JMRL's facilities and capital improvements.
• Develops sources and procures all materials, supplies, and contracts for library operations, and building, grounds and fleet maintenance and repair, interfacing with various local and national vendors.
• Executes accounts payable for all library operations by processing bills and monitoring budgetary impact.
• Reviews financial status, prepares spreadsheets, reports, and related documentation.
• Serves as financial liaison with JMRL's fiscal agent, the City of Charlottesville, which may include serving in a backup capacity for time entry processing and recordkeeping.
• Prepares and keeps necessary information for annual audit and reporting to the State Library. Reviews drafts of these reports.
• Plans and supervises all accounting functions in JMRL.
• Advises Library Director on policy matters relating to JMRL fiscal operations.
• Oversees the development of all contracts and cooperative agreements in conjunction with JMRL's fiscal agent, the City of Charlottesville.
• Serves as primary liaison with JMRL insurance provider, including claims filing.
• Prepares and delivers shipments of supplies and equipment to branches and/or directs others in doing the same.
• Coordinates surplus equipment disposition among all JMRL branches and to the city's surplus warehouse.
• May serve as Acting Library Director in the absence of the Director and Assistant Director.
• Responsible for appropriate use and maintenance of JMRL equipment, tools, and other resources, including work time.
• Regular and reliable attendance.
  
  

Other Duties

• Performs additional duties to support operational requirements as apparent or assigned.
  
  

Education, Experience And Skills

Education and Experience:

Minimum Qualifications: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.

• Master’s degree in business or public administration, and 3-5 years of progressively responsible related experience with bookkeeping, accounting, and records management, including budgeting experience.
  
  

OR

• Bachelor’s degree in business or public administration, and 5-7 years of progressively responsible related experience with bookkeeping, accounting, and records management, including budgeting experience.
  
  

OR

• Associate’s degree in business or public administration, and 7-9 years of progressively responsible related experience with bookkeeping, accounting, and records management, including budgeting experience.
  
  

OR

• An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
  
  

Certifications/Licenses/Other Requirements:

• Valid Virginia driver’s license and maintain acceptable driving record.
• Required to successfully pass a pre-employment background check
  
  

Job Knowledge

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS:

• Knowledge of industry standards and best practices for budget development and implementation.
• knowledge of records retention principles, including legal and regulatory requirements
• Knowledge of financial reporting procedures, including compliance with regulatory requirements and the preparation of financial reports.
• Knowledge of accounting and bookkeeping software, and ability to apply sound accounting principles for accurate financial management.
• Knowledge of procurement processes and vendor management for acquiring and maintaining necessary supplies and services.
  
  

Reading:

• Intermediate: ability to read and understand written materials such as newspapers, magazines, journals, multi-step instruction manuals, and reference materials.
  
  

Writing:

• Intermediate: ability to write reports, prepare materials such as business letters, explanations, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
  
  

Math:

• Intermediate: Ability to work with and understand number systems; simple formulas, practical application of fractions, percentages, ratios/proportions and measurement such as technical specifications, budget preparation and financial operations.
  
  

Communication Skills:

• Intermediate: Ability to establish and maintain positive working relationships with colleagues, other government and community agencies, vendors, and the general public Contacts may involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.
  
  

Independence and Decision-Making:

• Requires Limited Direction: normally completes work according to their own judgment, requesting supervisory assistance occasionally. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.
  
  

Technical Skills:

• Skilled: Comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities. Intermediate skill in Microsoft Office applications and/or departmental software.
  
  

Fiscal Responsibilities:

• Oversees budget preparation of department budget. Reviews and approves expenditures of significant budgeted funds for the department and does research and prepares recommendations for department budget expenditures.
  
  

Supervisory Responsibilities:

• No responsibility for direction or supervision of others.
  
  

Other Characteristics:

• Time pressures.
• Working closely with others as part of a team.
• Performing multiple tasks simultaneously.
• Performs tedious or exacting work.
• May require dealing with angry, frustrated and/or upset individuals.
• Independently balance multiple complex tasks.
  
  

Physical Conditions & Additional Information

Physical Demands

• Medium: Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull or otherwise move objects.
• Work requires bending, stooping, reaching, grasping, lifting, carrying, pushing, and pulling.
• Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Ability to observe details at close range (within a few feet of the observer).
  
  

Machines, Tools, Equipment, Software and Hardware:

• Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.
  
  

Work Environment:

• Work is performed in office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
• The noise level in the work environment is usually quiet.
  
  

The City of Charlottesville is an Equal Opportunity Employer and supports workforce diversity at all levels of the organization. The City prohibits discrimination on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by federal, state or local laws. The City is dedicated to this with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment.

Requests for reasonable accommodation by individuals with disabilities may be requested by contacting Human Resources at (434) 970-3490 or hr@charlottesville.gov.

The City of Charlottesville conducts job related background checks, reference checks, and pre-employment drug tests, in accordance with federal, state, and local law, of applicants who reach the final stages of the employment selection process. The City’s policy has not changed because of the decriminalization of marijuana in the Commonwealth of Virginia. Marijuana remains an illegal drug under federal law, and it continues to be a violation of the US Department of Transportation regulations and the City’s policy prohibiting employees from testing positive for marijuana.

Summary Of Employee Benefits

Updated February 9, 2026

Benefits cited represent those for regular 40-hour employees and may differ for Management Level, Part-Time, and/or Library positions. Long-term temporary employees are eligible for all benefits except retirement. Interns, temporary, seasonal, substitute, and relief employees are not eligible for benefits.

• LEAVE:
  
  

Vacation: Need some time off? Use it, you earned it:

Years Worked

0 -

3 -

5 -

10 -

15 -

20 -

25

Hours Accrued Biweekly

3.09

3.85

4.62

5.4

6.16

6.93

7.7

Sick: Under the weather? Earn 4.62 hours biweekly, approximately 120 hours a year, with no limit on accumulation to be used to care for yourself and qualifying family members.

Holidays: Enjoy 13 paid holidays per year. Including 1 Floating Holiday, which must be taken during the Fiscal Year (July 1 - June 30):

OBSERVED CITY HOLIDAYS

New Years Day

Dr. Martin Luther King Day

Presidents’ Day

Liberation & Freedom Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Veterans Day

Thanksgiving Day

Friday after Thanksgiving

Christmas Eve

Christmas Day

1 Floating Holiday

Volunteer Leave: Paid leave for participating in an authorized event as a volunteer, subject to Section 9-3, Code of Ethics & Conflicts of Interest. Regular full-time employees receive up to 8 hours and all regular part-time employees are eligible to receive pro-rated leave each available each calendar year.Delta Dental Plan:

• INSURANCE: Aetna Medical Plans: Coverage is effective on the first of the month following date of hire.
• Choose from two options:
• Select HMO with City-funded HRA ($0 premium for employee-only coverage)
• Choice POS ($13.02 biweekly premium for employee-only coverage)
• Prescription Card: ($10 generic, $30 lower cost name brand,$55 higher cost name brand, 20% up to $150 for specialty drugs)
• Mail Order Maintenance Prescription Drug Program ($20 generic, $60lower cost name brand, $110 higher cost brand) not available for specialty drugs)
• Diagnostic and Preventative–100% of allowable charge; Basic Dental Care-80%; Major Dental Care- 50%
• Primary - $50 deductible, 80/20; Prosthetic and Complex Restorative -$50, 50/50
• $1,500 Annual benefit maximum
• $1,000 Orthodontic benefit (children to age 19)
  

MetLife Vision Plan: (Optional)

• $2.50 premium paid bi-weekly for employee-only coverage. Dependent care coverage also available.
• Eye health exam, dilatation, prescription and refraction of glasses covered after $10 co-pay
• $130 allowance for frames, after co-pay, plus additional discounts where accepted.
  
  

Life Insurance: In the event of your death, your beneficiary will receive twice your annual salary. Supplementary policies for you and your dependents are available.

Long-Term Disability: Upon approval for along-term illness or injury, you can receive up to 60% of your earnings after a 90-day wait period.

Voluntary Benefits: Accident, Critical Illness, Hospital Indemnity insurance; Short-Term Disability; Identity Theft Protection

• RETIREMENT:
  
  

Pension

• Choose from two (2) options:
• A Defined Benefit Pension plan pays a monthly benefit in retirement using a defined formula based on the employee’s earnings history, tenure of service, and age. Our plan has a 5-year vesting period and an employee contribution of 5% of salary.
• A Defined Contribution 401a plan in which fixed contributions are paid into an individual’s account by the employer, the contributions are invested, returns (positive or negative) are credited to the account, and the account balance is used to provide retirement benefits. The vesting schedule for our 401a plan is 33% after one year of service, 67% after two years of service, and 100% vesting after three years of service. There is no required contribution from salary. (Note: the Defined Contribution retirement plan is the only plan available for Library employees).
  

Supplement: Deferred Compensation 457 available for you to invest your own money for additional retirement savings.

• VOLUNTARY:
  
  

Wellness

• Gym Membership Reimbursement Program (up to $34.00 per month)
• Bicycle Commuter Program: Reimbursement up to $20 per month for reasonable bicycle commuting expenses
• Online wellness resources and Lunch-and-Learn Sessions
  
  

Employee Assistance Program

• A variety of confidential, personal professional services for you and your family available 24 hours a day.
  
  

Tuition Reimbursement

• Up to $1,500 for job-related certificates, trade programs, undergraduate coursework or up to $3,000 for graduate level courses per fiscal year for career-related courses.
  
  

Flexible Spending Accounts

• Expense accounts available for healthcare, dependent care and parking/mass transit.
  
  

01

Please select the response below that best represents your education and experience:

• I have a Master’s degree in business or public administration, and 3-5 years (or more) of progressively responsible related experience with bookkeeping, accounting, and records management, including budgeting experience.
• I have a Bachelor’s degree in business or public administration, and 5-7 years (or more) of progressively responsible related experience with bookkeeping, accounting, and records management, including budgeting experience.
• I have an associate’s degree in business or public administration, and 7-9 years (or more) of progressively responsible related experience with bookkeeping, accounting, and records management, including budgeting experience.
• I have an equivalent combination of education and experience that may be considered in lieu of the specific requirements listed above.
• None of the above.
  
  

02

This position requires driving to perform essential job duties and requires a valid driver's license. The candidate selected for this position must meet the driver eligibility requirements of the City and must provide a certified copy of their DMV driving record. Do you possess a valid driver's license and are you willing to provide a certified copy of your DMV driving record, if selected as a finalist, for the City to confirm your driving eligibility?

• Yes; I possess a valid Virginia driver's license and am willing to provide a certified copy of my DMV driving record.
• No; However, I am willing and able to obtain a valid Virginia driver's license and am willing to provide a certified copy of my DMV driving record.
• No; I do not have a valid Virginia driver's license, nor am I willing or able to obtain one, and/or am not willing to provide a certified copy of my DMV driving record.
  
  

03

To be considered, qualifying education and experience, including City of Charlottesville employment, must be clearly documented in the education, work history, and additional information sections of the employment application. Resumes can be attached but should not be used as a substitute for the required information on the application. I understand that an attached resume may not be accepted in place of a completed employment application and that my qualifications should be stated on the employment application itself.

• Yes
• No
  
  

04

I certify that the information above is true and correct, and I certify that it can be verified with reference to the information in my basic application. I understand that my application may be rejected if the responses to supplemental questions do not match my basic application.

• Yes
• No
• Required Question