Assistant to City Administrator/Deputy Treasurer/Economic Development

TO BE CONSIDERED FOR THIS POSITION, ALL APPLICANTS MUST FILL OUT A CITY OF BURLEY APPLICATION.

Applications can be found at: https://burleyidaho.org/Jobs.aspx

JOB DESCRIPTION

Summary/Objective

The Assistant to the City Administrator/Deputy Treasurer/Economic Development is a dynamic, multifaced municipal role. This professional performs fiduciary duties under the direction of the City Treasurer, acts as key operational support for the City Administrator and directs the City’s economic development initiatives to ensure the long-term financial health of the City.

The Assistant to the City Administrator is an advanced exempt level job class with responsibility for coordinating and overseeing a variety of complex and confidential matters including, but not limited to, legislative policy analysis and intra/inter-governmental relations. This classification also is the main contact point for the City’s economic development activities and will work in the areas of business expansion and retention. The Assistant to the City Administrator will have leadership roles in securing and administering grants, and will work with other entities in promoting economic development in the city and region.

Essential Functions:

§ Supports the City Administrator and Department directors on matters pertaining to assigned functions, programs and projects; prepares budgets and oversees the expenditure of funds;

§ Conducts major analytical and research assignments and develops recommendations on administrative and operational issues and problems with citywide impact.

§ Serve as a project liaison on major city directives as assigned by the City Administrator or mayor.

§ Research, compile, and prepare data for administrative reports, policy proposals, and city council presentations.

§ Act as a central point of contact for constituent inquires, maintaining positive community relations and fielding complaints.

§ Help draft agendas, coordinate public meeting materials, and occasionally assist during City Council or Planning & Zoning meetings.

§ Day -to -Day Accounting: Assist with accounts payable (A/P), accounts receivable (A/R), payroll processing, and bank reconciliations.

§ Audit Preparation: Help track financial documents and assist with the city’s annual independent audit.

§ Budget Tracking: Assist with monitoring city-wide departmental expenditures, revenue forecasting, and the preparation of the annual budget.

§ Ensure all daily financial practices adhere to the strict requirements of the Idaho State Government Code.

§ Business Recruitment and Retention: Create and implement campaigns to attract new businesses and investors. Help existing local businesses navigate city zoning and permitting processes.

§ Strategic Partnerships: Interface directly with Idaho Department of Commerce, local chambers, and the Idaho Economic Development Association (IEDA)

§ Community Planning: Develop and maintain strategic databases mapping community resources, financing tools, utilities, and transportation to showcase to prospective developers.

§ Attends a variety of meetings and civic functions; serves as the City Administrator’s representative/staff liaison at meetings of City management and staff, commissions, committees and other organizations as needed.

§ Attends professional training to stay abreast of industry best practices;

§ Reports to work as scheduled and works a variety of schedules including evenings, weekends and holidays as required;

§ Maintains a regular and consistent attendance record;

§ Travels to offsite locations within and outside the City;

§ Performs other related duties as assigned.

Competencies:

1. Strategic Thinking

2. Relationship Builder and Connector

3. Public Speaking

4. Negotiation skills

5. Organizational skills

6. Become proficient with Caselle Government Software

7. A keen sense of ethics

8. Community Oriented

9. Innovative and Flexible

10. Decision Making

11. Financial Management

12. Accounting Knowledge

13. Intellectual Curiosity

14. Polished and Professional Demeanor

15. Sense of Humor.

Supervisory Responsibility

This role manages and supervises several of the city departments such as: Sanitation, Parks/Golf, Cemetery and Library. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; rewarding and disciplining employees; and addressing complaints and resolving problems.

Required Education and Experience

Bachelor’s degree in Public Administration, Finance, Business, Urban Planning, or a closely related field.

Knowledge of:

· Accounting practices and knowledge of governmental accounting.

· Principles and practices of municipal government administration, including goal setting, program development, implementation and evaluation

· Municipal governance structure, practices and policies

· Pertinent Federal, State and local laws, codes, codes and regulations.

· Organizational and management practices applicable to the analysis and evaluation of programs, policies and operational needs.

· Public agency budgetary contract administration, and City-wide administrative practices

· State and federal constitutional and statutory provisions relating to municipalities

· Methods and techniques of research, analysis, and statistical and analytical report preparation

· Methods and techniques of contract negotiation and administration

· Customer service and public relations

· English usage, spelling and grammar; principles of public speaking

Job Type: Full-time

Pay: $65,395.00 - $87,172.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Master's (Preferred)

Work Location: In person

Salary : $65,395 - $87,172