What are the responsibilities and job description for the Administrative Assistant II - Fire Dept. position at City of Brownwood, Texas?
: 1) Perform all necessary administrative duties related to Fire Department, and Emergency Management department;
- Complete forms, statements, letters, or memos prepared for signatures as assigned by Supervisors;
- Establish and maintain filing system;
- Attend training as required to gain additional knowledge;
- Assists the public with questions concerning policies and procedures in person and by telephone;
- Create reports, spreadsheets, letters, and forms as needed;
- Operate various office machines and equipment to include personal computer, calculator, copier, overhead projector, and smart board;
- Maintain fire documentation that will be inspected yearly by the Texas Commission on Fire Protection;
- Assist in obtaining quotes for equipment purchases;
- Responsible for maintaining daily, monthly, and yearly reports and assuring that these reports are filed with the proper state agencies;
- Assist in assuring that all continuing education hours are met by Fire Department personnel;
- Assist fire personnel with maintaining current EMT certification;
- Assist fire personnel with TCFP certifications;
- Assist with TIFMAS deployments and prepare reimbursement packages for TIFMAS deployments in a timely manner;
- Provides staff assistance and manages mail, correspondence, and telephone traffic for the Fire Department, Assistant Chiefs and the Emergency Management offices, while maintaining confidentiality of all correspondence;
- Answers inquiries from industrial prospects including the preparation of hydrant flow information;
- Prepare for and attend meetings as directed by Fire Chief, Assistant Chiefs and Emergency Management Coordinator;
- Coordinates appointments, meetings, training, and travel arrangements for Fire Chief, Assistant Fire Chiefs and Emergency Management Coordinator, as well as fire personnel;
- Coordinate scheduling of station tours;
- Coordinate scheduling of Brownwood Fire Department Training Facility;
- Coordinate with the Assistant Chief with Fire Prevention tours, meetings, assemblies, and educational materials;
- Maintains departmental personnel files, training files, and certification files;
- Maintain TIER II files;
- Extensive data entry to ESO;
- Performs all other duties assigned by supervisors; 26) Assist with social media.