What are the responsibilities and job description for the Finance Assistant I (FT) position at City of Brooklyn Park?
The Finance Assistant I is responsible for performing a variety of administrative, financial, clerical and customer service duties to support the Finance Director and Assistant Finance Director.
- Provides administrative support including data entry, filing, copying, faxing, e-mailing, and drafting, proofing, typing, and editing various correspondence and reports with efficiency and accuracy.
- Assists with the coordination and preparation of agendas and information packets, checking materials for correctness in terms of order of documents, format/layout, and proofreading (grammar, spelling, etc.).
- May perform other department-specific administrative duties including transcription, scheduling, hardcopy/electronic notifications, database maintenance, budget preparation and maintenance, deposit reconciliation/cash handling, check request/expense report processing, processing of confidential information, meeting coordination.
- Compose documents and edit written material using computer word processing software, from dictation or written copy.
- Oversee system and correspondence to public on behalf of department.
- Perform clerical duties using a variety of software programs, including but not limited to point-of-sale, word processing, spreadsheets, and database programs.
- Provide meeting support for such groups as Budget Advisory Commission.
- Prepare, process, and distribute in-coming and out-going mail.
- Monitor and order office supplies.
- Collect, organize, and maintain department data, projects, and other files. File documentation in the City’s central filing system and electronic records management system according to approved Records Retention Schedule and other approved procedures.
- Help ensure Finance information, policies, and procedures are updated on the intranet and city website.
- Help create the published financial books such as the Budget Book, CIP and CEP books.
- Complete public data requests.
- Provide financial training to other city departments.
- Coordinate, create and submit all mandatory annual filings and certifications.
- Assist with completion of worker’s compensation, liability & property insurance applications.
- Perform other duties as assigned.
Education
High school diploma or equivalent
Experience
Three (3) years experience in accounts payable/receivable or general accounting
Licenses/Certifications
None
Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered
Knowledge, Skills and Abilities
High school diploma or equivalent
Experience
Three (3) years experience in accounts payable/receivable or general accounting
Licenses/Certifications
None
Equivalency
An equivalent combination of education and experience closely related to the duties of the position MAY be considered
Knowledge, Skills and Abilities
- Ability to maintain attention to detail and accuracy
- Knowledge of and the ability to apply the basic fundamentals of accounting
- Ability to perform mathematical calculations
- Skilled in organizing, multitasking, and prioritizing work in a deadline driven environment
- Skilled in using Excel, Word, and email software applications
- Skilled in analyzing, researching and problem-solving data
- Ability to communicate effectively; establish and maintain cooperative working relationships
- Ability to maintain confidentiality of sensitive material
- Ability to establish and maintain effective working relationships with others
- Ability to accurately and efficiently process invoices and work with vendors and departments to resolve issues surrounding payment
- Ability to exercise sound judgment to solve problems in compliance with established policies, procedures, and practices
- Ability to manage multiple assignments, determine and organize priorities, and successfully work within deadlines and time constraints
- Ability to work independently with minimal supervision/direction
- Ability to develop and maintain positive and professional working relationships at all levels both inside and outside the organization
- Ability to clearly, concisely, and effectively communicate, both in verbal and written formats
- Ability to maintain attention to detail and accuracy
- Proven ability and demonstrated commitment to an inclusive workplace related to racial equity, diversity and inclusion.
- Ability to provide a level of customer service that meets or exceeds customer expectation and satisfaction
- Embrace and engage in cultural shift toward Continuous Improvement
- Demonstrated proficiency in Microsoft Office Suite applications and programs with specific emphasis in Excel, Word, PowerPoint and Outlook
- Ability to exercise sound independent judgment to solve problems in compliance with established policies, procedures, and practices
- Ability to independently organize and coordinate work, set priorities, manage multiple assignments, and successfully work within deadlines and time constraints
- Ability to respect and maintain confidentiality of sensitive information, issues, and projects within the Data Practices guidelines
- Ability to accurately interpret and explain complex information
- Ability to clearly, concisely, and effectively communicate both in verbal and written forms
- Ability to interact, develop, and maintain positive and professional working relationships at all levels of the organization
- Demonstrated skills in attention to detail, organization and time management
- Ability to professionally exhibit cultural sensitivity, patience, and understanding in the course of work duties
- Ability to relate and work effectively with people from diverse cultural, socioeconomic, racial and ethnic backgrounds
- Ability to provide a level of customer service that meets/exceeds customer expectations
- Embrace and engage in cultural shift toward Continuous Improvement
- Five (5) years of progressively responsible/successful experience in accounting or finance
- Highly related experience performing accounting or finance functions for a government organization
- Internship with a government organization within the finance area
- Previous experience with Tyler/New World software applications
- Previous experience working with people from various cultural, socioeconomic, racial and ethnic backgrounds
- Fluency in Spanish, Hmong, Russian, Somali, Lao or Vietnamese language(s)
Working Conditions
The physical demands described here are representative of those that must be met by an employee to successfully and safely perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to fully and safely perform the essential duties.
Core business hours are set by departments based on operational needs. Alternative schedules can be arranged, but must comply with the City’s Alternative Work Arrangement policy
This is a full-time, non-exempt, non-union position with a standard eight (8) hour work day, Monday-Friday with normal office hours
Office environment; exposure to computer screens; working closely with others, frequent interruptions
Sitting for prolonged periods of time; general manual dexterity; adequate hearing, vision and speech required
Background Check
The City has determined that a criminal background check will be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.
Selection Process
The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. Human Resources Department reserves the right to limit the number in any phase of the selection process.
Brooklyn Park is a thriving northwestern suburb of Minneapolis and the sixth largest city in the state with over 86,000 residents and 30,000 jobs. As the 11th fastest growing city in Minnesota, the city has become even more vibrant because of our remarkable racial and cultural diversity. Approximately 60 percent of our residents are people of color, 22 percent are foreign-born, and more than a quarter speak a language other than English at home.
Our Vision, Values and Goals
Resume Requested
To help us evaluate candidates' education, experience and skills, we are asking all candidates to attach a resume to their application
Department/Division: Finance Department/Financial Services
Anticipated Hiring Wage: $31.21 - $33.75, depending on qualifications
We welcome applications from all individuals, including (but not limited to): people of all abilities, persons of color, Veterans, LGBTQ and women. If you need these materials in an alternate format or if you have a disability-related need and need assistance with the application process, please contact Human Resources at either 763-493-8016 or via e-mail at humanresources@brooklynpark.org.
Salary : $31 - $40