P-Card Administrator/Purchasing Coordinator

Date Posted

Friday, May 29, 2026

Department

Finance/Purchasing

Compensation

$19.42 - $30.01/hr DOQ

Hours

Full-time

Deadline

Open until filled

To Apply Online Please Click On The Following Link

https://cityofbradentonfl.munisselfservice.com/ess/employmentopportunities/default.aspx

Department/Location: Finance/Purchasing

FLSA Status: Exempt

Classification: Essential: This position is an Essential classification and will require the employee to report to duty after a hurricane or emergency

Schedule: Works Regular weekday shifts

Supervision Received: Works under the direction of and reports to the Purchasing Manager or designee.

General Purpose of the Position: Primary function is to act as the main administrator of the P-Card Program and handle all duties and assignments associated with that responsibility. Additionally, administrative support and coordination to the Purchasing Division and City Departments in a variety of purchasing related services and performs all related work as directed.

Essential Duties And Responsibilities

• Responsible for the overall administration of the P-Card program.
• Issues P-Cards (with proper authorization), establishes and changes cardholder profiles and maintains a file of all cardholder agreements and information.
• Reviews monthly statements and all supporting documentation to ensure all purchases are valid and legitimate City business transactions in compliance with the P-Card policies and procedures. Creates ad-hoc reports on spend and utilization as required.
• Reports any discrepancies or issued with the program or cardholders to the Purchasing Manager.
• Responsible for coordinating and delivering semi-annual P-Card training (or as often as required) and for making sure that any year-end rebates are obtained.
• Implements policy changes as needed and communicates changes to cardholders, designated approvers and department directors.
• Responsible for facilitating the month-end reconciliation process.
• Serves as liaison on all P-Card related matters with P-Card provider such as lost or compromised P-Cards, transaction thresholds, dispute resolution, etc.
• Assists Purchasing staff and/or City departments with administrative duties relevant to the Purchasing function, including Tyler Munis purchasing training, which includes requisition entry, purchase order change orders, etc.
• Processes purchase requisitions and change orders.
• Understanding of purchasing policies, practices and procedures, including familiarity with state procurement laws and regulations. Ability to review and process purchasing documents, ensuring compliance with departmental and state guidelines.
• Provides purchasing assistance to internal and external customers
• Ability to track and maintain purchasing records and documentation in an organized manner.
• Coordinates and/or responds to public records request
• Updates and maintains the internal site and external site for the Purchasing department as needed to ensure current and accurate information.
• Maintains and orders all offices supplies
  
  

Knowledge, Skills And Abilities Required

• High attention to detail, with the ability to review purchasing documents and vendor contracts for accuracy and completeness.
• Accurate, detail-oriented, and organized.
• Ability to respond appropriately to inquiries and provide accurate data.
• Knowledge of procurement laws, regulations, policies and procedures.
• Ability to be adaptable, set priorities, manage time and meet deadlines
• Ability to communicate effectively, orally, by phone, in person, and in writing
• Works independently with limited supervision.
• May be required to demonstrate the ability to read and comprehend solicitation responses, contract documents, as well as skill in writing legally sufficient documents in a compelling and concise manner.
• Performs other related duties assigned.
  
  

Environmental Conditions: Indoor/Office environment; high noise environment while performing certain responsibilities. Must be able to work closely with others and under possible stressful conditions.

Computer Equipment and Software requirements: Experience with computers and software packages such as Word, Excel, Microsoft Office, and Procurement Software. Must have a high degree of clerical aptitude and perform a wide range of administrative functions.

Education And Experience Required

Associate Degree in Public Administration, Business Administration or related field and one (1) year of P-Card Program Administration or Bookkeeping experience required.

At the discretion of the City Administrator or designee, an equivalent combination of education and experience sufficient to provide the applicant with the knowledge, skills, and ability to successfully perform the essential functions of the job will be considered.

Valid Florida Driver License is required or ability to obtain within 30 days of establishing residency in Florida and ability to maintain a valid Florida driver’s license.

Pay Grade: 113

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. Duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

City Departments

• Administrative Services
• Human Resources
• Employment Opportunities
• Housing & Community Development Division
• City Administrator
• City Clerk
• Community Redevelopment Agency
• Information Technology
• Finance Department
• Planning & Community Development
• Public Works & Utilities