What are the responsibilities and job description for the AP Specialist II position at City of Boise?
Summary Statement
The City of Boise is hiring for an AP Specialist II - Limited Duration!
This is a strong entry point for a graduating student or early-career professional interested in government finance, accounting, or accounts payable. In this role, you will gain valuable hands-on experience supporting core financial operations, including invoice processing, vendor maintenance, purchasing card activity, and compliance with city, state, and federal requirements. This is a great opportunity to develop real-world experience in public sector finance, strengthen technical and analytical skills, and build a foundation for long-term career growth in government accounting and financial operations.
We are hiring for limited duration positions to maintain day-to-day operations while several team members dedicate time to a large-scale ERP implementation (projected 3-5 year duration). These roles are expected to continue through the project timeline, with annual budget reviews aligned to project phases. These positions are eligible for full-time employee benefits, the same as all full-time City employees. There is potential for these roles to transition into permanent positions if openings become available.
To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.
Why the City of Boise?
The benefits are real and among the best in the Treasure Valley:
Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.
Essential Functions
Prepares invoices for payment, determines appropriate management approval, and accurately enters invoices into the City of Boise's financial software system.
Submits invoices for payment and retains documents per the City of Boise's retention policy. Creates purchase orders submitted by department or unit managers, validates contract documents for accuracy, monitors balances and works with the department and purchasing unit to file change orders.
Manages purchasing card accounts and submits applications. Processes payments and coordinates with department staff to charge the correct expenditure lines. Ensures purchases adhere to applicable City of Boise policies.
Adds and maintains vendors by following IRS policies. Reviews and clears monthly vendor statements. Ensures purchases adhere to all applicable city, state and federal policies. Anticipates pending charges at year-end for accurate liability reporting.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
High school diploma or equivalent and two years of experience in accounts payable processing, or an equivalent combination of experience and/or education.
Knowledge Of
Associate's or Bachelor's degree in finance, accounting or related field and at least four years of experience in accounts payable processing and governmental accounting experience.
Certified Public Accountant (CPA).
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is rarely lifting/carrying up to 10 pounds. Also, the employee is rarely pushing/pulling up to 10 pounds. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
The City of Boise is hiring for an AP Specialist II - Limited Duration!
This is a strong entry point for a graduating student or early-career professional interested in government finance, accounting, or accounts payable. In this role, you will gain valuable hands-on experience supporting core financial operations, including invoice processing, vendor maintenance, purchasing card activity, and compliance with city, state, and federal requirements. This is a great opportunity to develop real-world experience in public sector finance, strengthen technical and analytical skills, and build a foundation for long-term career growth in government accounting and financial operations.
We are hiring for limited duration positions to maintain day-to-day operations while several team members dedicate time to a large-scale ERP implementation (projected 3-5 year duration). These roles are expected to continue through the project timeline, with annual budget reviews aligned to project phases. These positions are eligible for full-time employee benefits, the same as all full-time City employees. There is potential for these roles to transition into permanent positions if openings become available.
To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.
Why the City of Boise?
The benefits are real and among the best in the Treasure Valley:
- Zero-cost premium medical coverage for you and your family (an estimated $10,000 - 20,000 value)
- PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b
- 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
- 10 weeks paid parental leave
- $500 annual wellbeing incentive
- Tuition reimbursement and free local bus pass
- Basic life and long-term disability insurance at no cost
Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.
Essential Functions
Prepares invoices for payment, determines appropriate management approval, and accurately enters invoices into the City of Boise's financial software system.
Submits invoices for payment and retains documents per the City of Boise's retention policy. Creates purchase orders submitted by department or unit managers, validates contract documents for accuracy, monitors balances and works with the department and purchasing unit to file change orders.
Manages purchasing card accounts and submits applications. Processes payments and coordinates with department staff to charge the correct expenditure lines. Ensures purchases adhere to applicable City of Boise policies.
Adds and maintains vendors by following IRS policies. Reviews and clears monthly vendor statements. Ensures purchases adhere to all applicable city, state and federal policies. Anticipates pending charges at year-end for accurate liability reporting.
Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.
Requirements
Required Knowledge, Experience, And Training
High school diploma or equivalent and two years of experience in accounts payable processing, or an equivalent combination of experience and/or education.
Knowledge Of
- Accounting principles and practices; computerized accounting systems
- Computer usage including related software.
- Apply accounting principles to resolve problems
- Accurately perform complex mathematical calculations
- Establish methods, procedures and internal controls to maintain accounts payable and purchasing card systems
- Accurately prepare accounts payable and purchasing card reports
- Maintain confidentiality with sensitive documents or information
- Communicate effectively in the English language at a level necessary for efficient job performance
- Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.
Associate's or Bachelor's degree in finance, accounting or related field and at least four years of experience in accounts payable processing and governmental accounting experience.
Certified Public Accountant (CPA).
Special Requirements
Applicants must be able to pass:
City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
Working Conditions
The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Efforts
While performing the duties of this job the employee is rarely lifting/carrying up to 10 pounds. Also, the employee is rarely pushing/pulling up to 10 pounds. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision. Employees will sit, stand, walk, reach and grasp. Position requires hand/finger dexterity.
Working Environment
The work environment will include inside conditions.
Salary : $500