What are the responsibilities and job description for the Accounting Assistant (Accounts Payable) position at City of Bloomington, MN?
Primary Objective
The City of Bloomington is seeking a highly organized and detail-oriented individual to accurately and timely process accounts payable.
CITY VALUES & EXPECTATIONS
MINIMUM QUALIFICATIONS
Supervision Of Others
This position does not supervise others.
Anticipated Hiring Range: $31.87 - $34.47 Hourly
2026 Full Salary Range: $31.87 - $43.62 Hourly
Full-Time; Non-Exempt; Non-Union; Benefits Eligible
The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change
Benefits
Benefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighter/paramedics) include the following:
The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you. The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process. If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission. The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A "finalist" is a person the City selects for an interview. Do you agree to supply the data the City is requesting as part of your application for employment?
This is a reminder that you should check your Spam/Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City won't send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message.
I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement "See Resume", the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate N/A.
I have read and understand the above instructions regarding supplemental questions.
Did you read and review the Working Conditions and Physical Demands checklist and the Remote Work availability? Once you click on the link
The advertised wage for this position is $31.87 - $34.47 hourly, depending on qualifications. If selected, would you be willing to accept a starting wage in this range?
Please indicate your highest level of education completed.
If you indicated you have post-secondary education, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate N/A.
08
Do you have at least five years of related experience in the listed essential duties?
If you indicated you have related work experience with the listed essential duties, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
10
How many years of office experience do you have?
If you indicated you have office work experience, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
12
How many years of experience do you have in customer service?
If you indicated you have work experience in customer service, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
14
How many years of experience do you have working with financial accounting software within the last three years?
If you indicated you have work experience utilizing a financial accounting software, please summarize your experience including Software Name, Level of Experience, and relevant work tasks when using software. If not applicable, indicate N/A.
16
Please select which of the following Microsoft Office Suite software applications you possess experience using in an office environment. If not applicable, select N/A.
If you indicated that you possess experience with Microsoft Office Suite software, please describe your level of experience with EACH application you selected and how you have utilized that software in a business environment. If not applicable, indicate N/A.
18
Do you possess experience in processing accounts payable?
If you indicated you have work experience in processing accounts payable, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
20
Do you possess experience or knowledge of governmental accounting principles and practices?
Do you possess experience using Tyler ERP or similar ERP system?
Do you possess experience extracting data from software systems?
If you indicated you have work experience with extracting data from software systems, please summarize your experience including Job Title, place of employment, and examples of 1-3 relevant project(s). If not applicable, indicate N/A.
24
Do you fluently speak a second language, in addition to English, that has a recognized presence in the community? Recognized prevalent languages in the City of Bloomington are Spanish, Somali, Vietnamese, Chinese Mandarin, and Cambodian [Khmer]. Fluent means you can sustain a conversation, demonstrate intelligible pronunciation which doesn't interfere with understanding, and communicate at informal and some formal levels.
If you indicated you speak a language other than English that you are FLUENT in, please list the language(s) and years spoken. If not applicable, please indicate N/A.
26
This Question Is To Determine Your Status As a Veteran Under The Veteran's Preference Statute, Minnesota Statutes, 43A.11. Please Check The Statement Below Which Best Describes Your Current Veteran's Status
If you are a Veteran and achieve the minimum passing rating, do you wish to apply your veteran's preference bonus points? If you answer yes, you MUST complete the City of Bloomington's Veteran Preference Questionnaire (
The City of Bloomington is seeking a highly organized and detail-oriented individual to accurately and timely process accounts payable.
CITY VALUES & EXPECTATIONS
- Models and contributes to a positive work environment, culture of communication, engagement and safety
- Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
- Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
- Embraces the City’s shared values and contributes towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly
- Prepares the accounts payable checks and electronic fund transfer payments on a regular basis (minimum weekly)
- Coordinates with other positions that are responsible for the set up and maintenance of vendor records
- Coordinates with other positions that are responsible for verifying accounts listed on ACH enrollment authorization forms
- Collects W-9s from all vendors
- Answers inquiries from staff throughout the City regarding invoices in a professional manner
- Assists with training City employees on invoice processing and approvals
- Codes invoices to the proper account within the chart of accounts
- Works with all City departments to ensure timely receipt of invoices and approvals
- Ensures invoices are paid timely according to State Statute
- Researches and resolves vendor questions
- Prepares annual 1099s
- Maintains necessary records, including filing various back-up documents and other miscellaneous materials
- Adheres to internal controls, policies, and procedures
- Reports any events of non-compliance with City policies and procedures
- Incorporates new technology and best practices into the payment process
- Compiles, analyzes, and summarizes large amounts of data to be used internally and externally
- Collaborates with Purchasing to follow Purchasing policies and procedures
- Performs other duties and responsibilities as apparent or assigned
- Excellent problem solving and analytical skills
- Extremely detail oriented with strong follow-up skills
- Good mathematical aptitude and organizational skills
- Proficient in Microsoft Office suite, including advanced Excel functionality
- Ability to communicate effectively, both orally and in writing
- Ability to prioritize and solve problems with little direct supervision
- Ability to complete work assignments in a thorough, accurate and timely manner
- Ability to maintain effective working relationships with the public and City employees
- Ability to keep supervisor informed of work-flow issues
MINIMUM QUALIFICATIONS
- Two-year college degree in Accounting or Business or in lieu of degree five years related experience in the listed essential duties
- Two years of office experience
- One year customer service work experience
- One year experience, within last three years, working with financial accounting software
- Proficiency with using Microsoft Office application, particularly Excel
- Experience in processing accounts payable.
- Experience or knowledge of governmental accounting principles and practices.
- Experience using Tyler ERP or similar ERP system.
- Experience extracting data from software systems.
Supervision Of Others
This position does not supervise others.
Anticipated Hiring Range: $31.87 - $34.47 Hourly
2026 Full Salary Range: $31.87 - $43.62 Hourly
Full-Time; Non-Exempt; Non-Union; Benefits Eligible
The City of Bloomington is an Equal Opportunity Employer and is committed to creating a diverse workforce that reflects the community we serve. Applicants who are black, indigenous or persons of color are encouraged to apply. We also encourage women, veterans, members of the LGBTQIA community, and individuals with disabilities to apply.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change
Benefits
Benefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighter/paramedics) include the following:
- 10 days paid vacation per year
- 13 days paid personal leave per year
- 13 paid holidays per year
- 12 weeks paid parental leave
- Employee health and dental insurance
- Paid employee life insurance
- Paid employee disability insurance
- Employer/employee paid pension
- Deferred compensation
- Tuition assistance program
- Health club membership reimbursement
- Flexible spending account
- Employee Assistance Program
- Other optional benefits
- Great suburban location, on bus line
- Free employee parking
- (Union contracts may vary from the above list.)
The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you. The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process. If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission. The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A "finalist" is a person the City selects for an interview. Do you agree to supply the data the City is requesting as part of your application for employment?
- Yes
- No
This is a reminder that you should check your Spam/Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City won't send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message.
- Yes
- No
I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement "See Resume", the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate N/A.
I have read and understand the above instructions regarding supplemental questions.
- Yes
- No
Did you read and review the Working Conditions and Physical Demands checklist and the Remote Work availability? Once you click on the link
- Yes
- No
The advertised wage for this position is $31.87 - $34.47 hourly, depending on qualifications. If selected, would you be willing to accept a starting wage in this range?
- Yes
- No
Please indicate your highest level of education completed.
- High School or Equivalent
- Vocational Certificate in Accounting, Business, or a closely related field.
- Associate Degree in Accounting, Business, or a closely related field.
- Bachelor's Degree or higher in Accounting, Business, or a closely related field.
- Not Applicable
If you indicated you have post-secondary education, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate N/A.
08
Do you have at least five years of related experience in the listed essential duties?
- Yes
- No
If you indicated you have related work experience with the listed essential duties, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
10
How many years of office experience do you have?
- Less than 2 years
- 2 Years
- 3-4 Years
- 5 Years
- Not Applicable
If you indicated you have office work experience, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
12
How many years of experience do you have in customer service?
- Less than 1 year
- 1 Year
- 2-3 Years
- 4 Years
- Not Applicable
If you indicated you have work experience in customer service, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
14
How many years of experience do you have working with financial accounting software within the last three years?
- Less than 1 year within the last three years
- 1 year within the last three years
- 2 years within the last three years
- 3 years within the last three years
- Not Applicable
If you indicated you have work experience utilizing a financial accounting software, please summarize your experience including Software Name, Level of Experience, and relevant work tasks when using software. If not applicable, indicate N/A.
16
Please select which of the following Microsoft Office Suite software applications you possess experience using in an office environment. If not applicable, select N/A.
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Not Applicable
If you indicated that you possess experience with Microsoft Office Suite software, please describe your level of experience with EACH application you selected and how you have utilized that software in a business environment. If not applicable, indicate N/A.
18
Do you possess experience in processing accounts payable?
- Yes
- No
If you indicated you have work experience in processing accounts payable, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.
20
Do you possess experience or knowledge of governmental accounting principles and practices?
- Yes
- No
Do you possess experience using Tyler ERP or similar ERP system?
- Yes
- No
Do you possess experience extracting data from software systems?
- Yes
- No
If you indicated you have work experience with extracting data from software systems, please summarize your experience including Job Title, place of employment, and examples of 1-3 relevant project(s). If not applicable, indicate N/A.
24
Do you fluently speak a second language, in addition to English, that has a recognized presence in the community? Recognized prevalent languages in the City of Bloomington are Spanish, Somali, Vietnamese, Chinese Mandarin, and Cambodian [Khmer]. Fluent means you can sustain a conversation, demonstrate intelligible pronunciation which doesn't interfere with understanding, and communicate at informal and some formal levels.
- Spanish - FLUENT
- Somali - FLUENT
- Vietnamese - FLUENT
- Chinese Mandarin - FLUENT
- Cambodian [Khmer] - FLUENT
- I am not FLUENT in those languages or I am FLUENT in another language
If you indicated you speak a language other than English that you are FLUENT in, please list the language(s) and years spoken. If not applicable, please indicate N/A.
26
This Question Is To Determine Your Status As a Veteran Under The Veteran's Preference Statute, Minnesota Statutes, 43A.11. Please Check The Statement Below Which Best Describes Your Current Veteran's Status
- I am not a Veteran
- I am a Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
- I am the spouse of a deceased Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
- I am a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
- I am the spouse of a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation and is unable to use the preference due to the disability
If you are a Veteran and achieve the minimum passing rating, do you wish to apply your veteran's preference bonus points? If you answer yes, you MUST complete the City of Bloomington's Veteran Preference Questionnaire (
- Yes
- No
- Not Applicable
Salary : $32 - $34