What are the responsibilities and job description for the Financial Coordinator position at City of Bloomington, IN?
Description
Incumbent is primarily responsible for financial safeguarding of all parking service funds. Assist parking managers and director, customers, vendors, various departments daily with financial account information, providing reports from various software systems and parking funds. Responsible for following state accounting and auditing principles including segregations of duties, meter coin collections, and PCI compliance.
Duties
Primary
Assists in the daily operation of parking services division, including but not limited to all type of permits sales, citation revenue, garage revenue and meter revenue and track all expenses. Assist customers daily with financial account information in various software systems.
Maintains accurate records of garage and surface lot leases, access cards, permits, meters, and reserved spaces for billing purposes; reviews and runs detailed expense, revenue, and financial activity reports across multiple systems to ensure timely collections, payments, and invoicing.
Processes all Parking Services payments for enforcement and garages with appropriate managerial approvals; prepares and submits financial and equipment reports per Controller’s Office guidelines.
Ensures all revenue types are accurately received, reconciled, and balanced in compliance with City accounting, auditing, and purchasing procedures, including proper handling of cash, checks, credit cards, EFTs, and ACHs. Requires strong aptitude to troubleshooting any financial discrepancy until resolved.
Assesses all processes in the parking service division to make recommendations to increase revenue generation and to reduce expense for budgeting purposes.
Troubleshoots and reports and corrects, if possible, equipment malfunctions, including pay station, gate box, card access, roll gate, feed and ticket machines, web payments, pay by phone, handhelds, and meters/kiosks.
Secondary
Performs related duties as assigned.
Job Requirements
Minimum high school diploma or equivalent knowledge, skills and ability to perform essential duties.
Accounting Education Or On The Job Experience Equivalent, Preferred
Minimum of two years’ experience in parking operations and/or able to fully utilize all parking software management systems.
Ability to use computer to operate required software and databases required including
Microsoft Office Suite, with a great emphasis in Word and Excel.
Difficulty of Work and Personal Work Relationship
DIFFICULTY OF WORK
Mental, visual and intense concentration would be required every day to do settlements, balancing, deposits, pay invoices, review budgets, entering financials in New World and analyze reporting for Director. Incumbent performs less than a quarter of their duties outdoors in all weather conditions and other duties would be performed indoors in an office environment.
PERSONAL WORK RELATIONSHIPS
Establish and maintain cooperative working relationships with those contacted in the course of work, including customers, co-workers, City and other government officials, community groups, and the general public.
An Equal Opportunity Employer, La Egualdad De Oportunidades De Empleo Es La Ley. The City of Bloomington does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The City of Bloomington validates authorization to work using E-Verify, which provides the Social Security Administration and the Department of Homeland Security with information from each new employee’s I-9 form to confirm work authorization.
Incumbent is primarily responsible for financial safeguarding of all parking service funds. Assist parking managers and director, customers, vendors, various departments daily with financial account information, providing reports from various software systems and parking funds. Responsible for following state accounting and auditing principles including segregations of duties, meter coin collections, and PCI compliance.
Duties
Primary
Assists in the daily operation of parking services division, including but not limited to all type of permits sales, citation revenue, garage revenue and meter revenue and track all expenses. Assist customers daily with financial account information in various software systems.
Maintains accurate records of garage and surface lot leases, access cards, permits, meters, and reserved spaces for billing purposes; reviews and runs detailed expense, revenue, and financial activity reports across multiple systems to ensure timely collections, payments, and invoicing.
Processes all Parking Services payments for enforcement and garages with appropriate managerial approvals; prepares and submits financial and equipment reports per Controller’s Office guidelines.
Ensures all revenue types are accurately received, reconciled, and balanced in compliance with City accounting, auditing, and purchasing procedures, including proper handling of cash, checks, credit cards, EFTs, and ACHs. Requires strong aptitude to troubleshooting any financial discrepancy until resolved.
Assesses all processes in the parking service division to make recommendations to increase revenue generation and to reduce expense for budgeting purposes.
Troubleshoots and reports and corrects, if possible, equipment malfunctions, including pay station, gate box, card access, roll gate, feed and ticket machines, web payments, pay by phone, handhelds, and meters/kiosks.
Secondary
Performs related duties as assigned.
Job Requirements
Minimum high school diploma or equivalent knowledge, skills and ability to perform essential duties.
Accounting Education Or On The Job Experience Equivalent, Preferred
Minimum of two years’ experience in parking operations and/or able to fully utilize all parking software management systems.
Ability to use computer to operate required software and databases required including
Microsoft Office Suite, with a great emphasis in Word and Excel.
Difficulty of Work and Personal Work Relationship
DIFFICULTY OF WORK
Mental, visual and intense concentration would be required every day to do settlements, balancing, deposits, pay invoices, review budgets, entering financials in New World and analyze reporting for Director. Incumbent performs less than a quarter of their duties outdoors in all weather conditions and other duties would be performed indoors in an office environment.
PERSONAL WORK RELATIONSHIPS
Establish and maintain cooperative working relationships with those contacted in the course of work, including customers, co-workers, City and other government officials, community groups, and the general public.
An Equal Opportunity Employer, La Egualdad De Oportunidades De Empleo Es La Ley. The City of Bloomington does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The City of Bloomington validates authorization to work using E-Verify, which provides the Social Security Administration and the Department of Homeland Security with information from each new employee’s I-9 form to confirm work authorization.