What are the responsibilities and job description for the Administrative Assistant position at City of Bismarck?
Job Description
Pay rate up to $20.00/hr, depending on experience.
This position is responsible for providing direct support to fire department administration on assigned projects.
Flexible hours Monday-Friday.
Examples of Duties
- Provide direct support on a wide array of projects including briefings on administrative topics, reports, etc..
- Develop and curate content for various social media platforms (bismarcknd.gov website, Facebook, X, etc.)
- Assist in maintaining department Standard Operating Guidelines/Procedures and inventory records for department including content within fire stations, fire trucks and equipment, vehicles, communications equipment, office equipment and personal protective equipment.
- Process accounts payable, purchase orders and credit card expenditures for assigned areas.
- Provide administrative support in the personnel processes.
- Assist in the budget process in entries, accuracy and ensuring completion of modules.
- Assist in managing the open records request process regarding fire incidents and investigations.
- Develop office procedures.
- Provide backup to Fire Administrative Coordinator
- Perform related duties
Minimum Qualifications
- Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a some related college education.
- Sufficient experience in social media management and content creation.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.
Supplemental Information
•Knowledge of modern office practices and procedures.•Knowledge of social media platforms and their best practices.
- Knowledge of city and departmental policies and procedures.
- Knowledge of records retention and open records
- Knowledge of computers and job-related software programs to include Word and Excel.
- Skill in accuracy and detail for work products.
- Skill in prioritizing and organizing work.
- Skill in maintaining confidentiality on sensitive issues to include personnel and fire investigation information.
- Skill in oral and written communication.
- Skill in the use of such office equipment as a computer, scanner and copier.
Salary : $20