Accounting Technician

Job Description

This position performs technical accounting duties in support of department operations.

Examples of Duties

• Provides assistance to city departments in the performance of financial activities.
• Prepares deposits for city departments; reconciles deposits with receipts.
• Balances bank account on a daily basis and prepares bank transfers
• Balances credit card receipts to the credit card processor.
• Answers incoming phone calls and assists customers.
• Processes monthly credit card transactions; reviews credit card receipts to ensure compliance with policies and procedures. Imports credit card charges into accounting software.
• Reviews credit card activity for accuracy and appropriateness.
• Reviews and approves new vendors or changes to vendor addresses
• Sets up new projects and contracts in accounting software.
• Reviews and edits purchase orders for city departments.
• Processes accounts payable and accounts receivable.
• Prepares vouchers for payments.
• Processes travel reimbursement requests.
• Assists in verifying budgets and grant standards; monitors and audits assigned budget expenditures; assists in the maintenance or related documentation.
• Coordinates the printing, copying, and binding of the Annual Comprehensive Financial Report (ACFR) and the annual budget book; assists in preparing financial data for the ACFR and the annual budget book; ensures that all data is properly formatted.
• Develops a variety of regular and special financial reports.
• Reconciles accounts receivable monthly.
• Reviews accounts receivable aging report for accuracy, Work with departments and customers to resolve issues.
• Processes and mails monthly statements. Addresses undeliverable statements and duplicate invoice payments.
• Processes and distributes departmental payrolls.
• Serves as backup to Accounting Technicians, and Office Assistants, as needed.
• Performs related duties.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of an associate's degree in accounting. Baccalaureate degree preferred.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with having had a similar position for two years.

Supplemental Information

• Knowledge of generally accepted accounting principles.
• Knowledge of city accounts payable processes and procedures.
• Knowledge of city payroll policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in performing basic mathematical calculations.
• Skill in the operation of standard office equipment.
• Skill in the completion of required reports.
• Skill in the maintenance of files and records.
• Skill in the provision of customer services.
• Skill in oral and written communication.