What are the responsibilities and job description for the Account Clerk II - Municipal Court position at City of Billings?
The City of Billings is seeking an Account Clerk II for the Municipal Court to perform a variety of clerical accounting duties involving financial record keeping and/or transactions including accounts payable and accounts receivable. Will provide a variety of clerical support to assigned staff and program and prepare and process paperwork and legal court documents.
Salary Range: $18.9331 - $20.8811 per hour. Salary reflects Step 1 and Step 3 of a 7-step pay scale. The salary will be dependent on the applicant's education, experience, and training.
Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.
Essential Duties And Responsibilities
Salary Range: $18.9331 - $20.8811 per hour. Salary reflects Step 1 and Step 3 of a 7-step pay scale. The salary will be dependent on the applicant's education, experience, and training.
Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m.
Essential Duties And Responsibilities
- Performs a variety of general clerical duties including preparing documents such as temporary restraining orders, maintaining files and records, processing mail and ordering supplies; distributes mail and supplies to appropriate departments, answers phones; and data entry.
- Assists customers, departments, and employees.
- Refers to and signs up defendants for programs that will best suit their needs such as house arrest, probation, ACT, time payments, etc.
- Conducts background checks; perform records searches.
- Performs routine posting and related clerical accounting work.
- Compiles, prepares, checks and tabulates statistical and financial data; posts data to various ledgers, registers, journals and logs according to established accounting techniques and procedures; inputs and retrieves a variety of fiscal and statistical information using a computer terminal.
- Serves as cashier; receives cash by mail, in person, or electronic transfer; records receipts; reconciles and posts receipts to specified accounts; prepares deposits.
- Prepares and maintains a variety of financial files, records, statements, and reports; gathers, checks, and tabulates data used in the preparation of records and reports.
- Issues time payment warrants.
- Contacts jury pool before and during trial.
- Handles phone calls from prospective jurors to determine who will be available for trial.
- Completes arrest warrants.
- Receives, compiles, prepares, assembles, organizes, and delivers information, documents, and reports on cases coming before the court.
- Provides information to parties involved.
- Tracks defendants through the court process.
- Assumes responsibility for the compilation of correct and pertinent information regarding defendant involvement in prior and current judicial proceedings.
- Obtains prior record information.
- Performs Other Duties as Assigned
- High school diploma or equivalent.
- Minimum of two (2) years clerical training beyond high school.
- Must have the ability to operate personal computers and advanced proficiency with Microsoft Office, or equivalent.
- Must be able to pass a pre-employment drug test and a Federal and State criminal background check.
- Legal experience.
Salary : $19 - $21