What are the responsibilities and job description for the Senior Account Clerk - Airport Administration position at City of Billings, MT?
"Applicants must be currently authorized to work in the United States on a full-time basis."
Position Overview
Salary Range: $21.8623 - $24.1118/hour ($45,473.59 - $50,152.54 annually). Salary reflects Step 1 and Step 3 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training.
Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
Required Application Attachments:
- Cover Letter
- Resume
Job Summary:
Under direction, to perform a variety of technical and clerical accounting duties involved in maintaining specialized and complex fiscal records; and to assist in the preparation, analysis, and review of budgets and other related financial transactions.
Under direction, to perform a variety of technical and clerical accounting duties involved in maintaining specialized and complex fiscal records; and to assist in the preparation, analysis, and review of budgets and other related financial transactions.
Scope of Responsibility:
Incumbents have a high degree of understanding of department or functional operations and are able to work with considerable initiative. Working under limited supervision incumbents make decisions of a non-routine nature while considering various objectives. Incumbents will solve problems based on the analysis of predetermined procedures. Work product has a moderate impact on departmental operations and the entire organization. Incumbents must have the ability to exercise discretion regarding confidential matters.
Incumbents have a high degree of understanding of department or functional operations and are able to work with considerable initiative. Working under limited supervision incumbents make decisions of a non-routine nature while considering various objectives. Incumbents will solve problems based on the analysis of predetermined procedures. Work product has a moderate impact on departmental operations and the entire organization. Incumbents must have the ability to exercise discretion regarding confidential matters.
Essential Duties and Responsibilities
Accounting Duties
- Accounts Payable - Retrieve, distribute, log, track, and monitor purchase order numbers used by division supervisors; create purchase orders from vendor invoices using the City’s computerized purchasing system; finalize payment upon approval; verify coding, charges, payments, and credits for accuracy; work with vendors to resolve discrepancies; maintain files and records of accounts payable.
- Accounts Receivable - Establish customers on the receivables system; correctly correlate customer payments with accounts; collect and post payments using the City’s accounts receivable system; post changes to customer accounts; accurately calculate customer charges based on lease agreement; create invoices and statements for customer; review trial balance for corrections; maintain and update customer accounts; create and monitor the aging of account receivable; resolve discrepancies with customers.
- Credit Cards - Collect and match Airport Division’s credit card receipts against monthly statements; enter charges into bank’s credit card charges allocation system and create reports for approval; identify and resolve discrepancies, missing receipts or invoices with division staff.
- Airline Statistics - Collect and account for various statistics on airport and airline activities; utilize statistics to update multiple spreadsheets; distribute statistical reports for review.
- Concession Statistics - Maintain and update concession revenues reporting; calculate percentage of commission
- Reports and Journal Entries - Complete, verify and post monthly transfers and journal entries; complete and transfer capital reports each month based on payments made to vendors, and transfers and adjustments made to accounts in using the City’s computerized financial system; prepare, examine and verify budget information; prepare and calculate year end receivables.
Departmental Duties
- Establish, maintain and reconcile a variety of ledgers, reports and account records; examine and correct accounting transactions to ensure accuracy; prepare information to effect adjustments, transfers, or corrections; prepare and post journal entries.
- Research background information and account histories; compile and prepare a variety of statistical, financial, and operating tabulations, summaries, statements, records and reports; gather, check, and tabulate data used in the preparation of records and reports.
- Establish and maintain complete files and records related to assigned function; input and retrieve a variety of fiscal and statistical information using a computer terminal.
- Assist customers, departments, and employees by providing fiscal information, explaining procedures, and answering questions; provide technical information and instruction regarding applicable procedures and methods to other City staff; participate in the training of various Departments in the use of computer accounting programs.
- Operate modern office machines and equipment including calculating or adding machine, word processors, computers, typewriters, printers, copiers, calculators, and FAX machines; routinely use a full range of spreadsheet computer software applications.
- Perform a variety of general clerical duties including typing, maintaining files and records, processing mail and ordering supplies; distribute mail and supplies to appropriate departments; issuing, reimbursing and reconciling petty cash.
- Perform a full range of clerical duties as assigned.
- Assist with the Airport Web Page updates.
Qualifications and Skills
Required Qualifications and Skills:
- Two (2) years of formal education beyond high school
- Four (4) or more years of combined education and experience
- The job requires strong interpersonal skills, and the ability to operate personal computers and advanced proficiency with Microsoft Office applications, or equivalent
- Must be able to pass a pre-employment drug test and a Federal fingerprint based criminal history check
- Experience with city government and knowledge of department or function operations is preferred
- An associate’s degree or equivalent is preferred
Physical Demands and Working Conditions
Work is a normal office environment. Requires moderate physical effort, moving between 5 and 25 pounds. Work requires high attention to detail and deadlines, with effort being frequent between 45% and 70% of the time). Temperature regulated (less than 10 degree Fahrenheit variation); office environment free of excessive noise or other disagreeable elements.
Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.
Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise. The City retains the discretion to add duties or change the duties of this position at any time.
The City of Billings offers a complete benefits package to our full-time employees including medical, dental, and vision insurance, retirement/pensions, paid holidays, vacation and sick leave. The City offers life and long term disability insurance to all full-time employees. Optional plans are available for employees that include health savings account, flexible spending account, and 457 deferred compensation accounts.
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Benefits-at-a-Glance
Salary : $45,474 - $50,153