Senior Account Clerk - Airport Administration

The City of Billings is seeking a Senior Account Clerk - Airport Administration - to perform a variety of technical and clerical accounting duties involved in maintaining specialized and complex fiscal records; and to assist in the preparation, analysis, and review of budgets and other related financial transactions.

Salary Range: $21.8623 - $24.1118 per hour ($45,473.59 - $50,152.54 annually). Salary reflects Step 1 and Step 3 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training.

Work Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.

Essential Duties And Responsibilities

• Accounts Payable - Retrieve, distribute, log, track, and monitor purchase order numbers used by division supervisors; create purchase orders from vendor invoices using the City's computerized purchasing system; finalize payment upon approval; verify coding, charges, payments, and credits for accuracy; work with vendors to resolve discrepancies; maintain files and records of accounts payable.
• Accounts Receivable - Establish customers on the receivables system; correctly correlate customer payments with accounts; collect and post payments using the City's accounts receivable system; post changes to customer accounts; accurately calculate customer charges based on lease agreement; create invoices and statements for customer; review trial balance for corrections; maintain and update customer accounts; create and monitor the aging of account receivable; resolve discrepancies with customers.
• Credit Cards - Collect and match Airport Division's credit card receipts against monthly statements; enter charges into bank's credit card charges allocation system and create reports for approval; identify and resolve discrepancies, missing receipts or invoices with division staff.
• Airline Statistics - Collect and account for various statistics on airport and airline activities; utilize statistics to update multiple spreadsheets; distribute statistical reports for review.
• Concession Statistics - Maintain and update concession revenues reporting; calculate percentage of commission.
• Reports and Journal Entries - Complete, verify and post monthly transfers and journal entries; complete and transfer capital reports each month based on payments made to vendors, and transfers and adjustments made to accounts in using the City's computerized financial system; prepare, examine and verify budget information; prepare and calculate year end receivables.
• Establish, maintain and reconcile a variety of ledgers, reports and account records; examine and correct accounting transactions to ensure accuracy; prepare information to effect adjustments, transfers, or corrections; prepare and post journal entries.
• Research background information and account histories; compile and prepare a variety of statistical, financial, and operating tabulations, summaries, statements, records and reports; gather, check, and tabulate data used in the preparation of records and reports.
• Establish and maintain complete files and records related to assigned function; input and retrieve a variety of fiscal and statistical information using a computer terminal.
• Assist customers, departments, and employees by providing fiscal information, explaining procedures, and answering questions; provide technical information and instruction regarding applicable procedures and methods to other City staff; participate in the training of various Departments in the use of computer accounting programs.
• Operate modern office machines and equipment including calculating or adding machine, word processors, computers, typewriters, printers, copiers, calculators, and FAX machines; routinely use a full range of spreadsheet computer software applications.
• Perform a variety of general clerical duties including typing, maintaining files and records, processing mail and ordering supplies; distribute mail and supplies to appropriate depa tments; issuing, reimbursing and reconciling petty cash.
• Perform a full range of clerical duties as assigned.
• Assist with the Airport Web Page updates.
• Perform other duties as assigned.
  
  

Qualifications And Skills

• Minimum of two (2) years of formal education beyond high school.
• Minimum of four (4) or more years of combined education and experience.
• The job requires strong interpersonal skills, and the ability to operate personal computers and advanced proficiency with Microsoft Office applications, or equivalent.
• Must be able to pass a pre-employment drug test and a federal fingerprint based criminal history check.
  
  

Preferred Qualifications And Skills

• Experience with city government and knowledge of department or function operations is preferred.
• An associate's degree or equivalent is preferred.
  
  

Equal Opportunity Employer.