What are the responsibilities and job description for the Payroll Administrator position at City of Bend?
About The Role
The City of Bend is accepting applications for one (1) regular, full-time Payroll Administrator in the Payroll Division of the Finance Department. This is a salaried, exempt (overtime in-eligible) non-represented position. The City may use this job posting to create an eligibility list for future hiring purposes. Please review the entire job posting, including the application requirements at the end.
As a key member of the City’s payroll team, the Payroll Administrator plays a central role in delivering accurate, timely, and compliant payroll services for the entire organization. This position is ideal for someone who thrives in a detail-driven environment and takes pride in ensuring that every employee is paid correctly and on schedule. With a blend of technical expertise and service-oriented problem-solving, the Payroll Administrator helps keep one of the City’s most essential functions running smoothly.
Working closely with the Payroll Supervisor and HR Information Systems team, this role serves as the subject matter expert for assigned payroll services and processes. The Payroll Administrator partners with departments across the City, providing guidance, resolving payroll issues, implementing collective bargaining agreements, and supporting the rollout of new or enhanced processes.
Classification Framework: Payroll Administrator
What You'll Do
The following duties are a sample of major duties performed in this role and not intended to be an exhaustive list.
We are looking for someone with a strong attention to detail and an analytical and process improvement mindset. This person is tech-savvy, able to operate within multiple systems, and excels at forward thinking, relationship building, and communicating to a variety of audiences.
The ideal candidate has a solid grasp of core payroll processing practices, state and federal payroll tax rules, wage laws, and FLSA overtime requirements. They have a strong payroll and HRIS systems background and are familiar with government payroll practices including collective bargaining agreements, project management/coordination, payroll auditing practices for accuracy, data analysis and reporting.
Candidates who meet the listed minimum qualifications, including an equivalent combination of education and experience will be considered for an interview. Please ensure your application includes information about your education, relevant paid and unpaid work experience, and applicable licenses and certifications. Avoid referencing your resume in the job duties section of the application.
Minimum Qualifications:
Application Deadline: Applications received by Monday, June 22, 2026, at 12:00 PM (noon) Pacific Time will be included in an initial review and consideration for interview; however, the position will remain open until filled.
Interview Process: Selected candidates will be invited to participate in initial interviews, anticipated to be scheduled the week of July 6. Following the initial interview, successful candidates will be invited to a second interview, anticipated to occur the week of July 13.
Application Requirements: To be considered for an interview, applicants must complete an online application including the following attachments (failure to include required attachments may result in disqualification):
Equity Statement: The City of Bend remains committed to building a workforce that advances diversity and inclusion within our community and all we do. We recognize that not everyone starts from the same place, and that gender, race, ability, sexual orientation, and other identities face different barriers. We welcome applicants from all backgrounds and are dedicated to creating an inclusive, safe, and respectful workplace where employees can thrive without these barriers. A more extended version of the City of Bend’s Organizational Equity Statement is available upon request.
Benefits: The City of Bend offers an excellent competitive benefits package for Employees and Dependents for health and dental coverage, retirement benefits, and a robust paid leave program. Details are available on the benefits tab of the job posting.
Starting Compensation: Starting compensation is determined based on a pay equity analysis considering the candidate’s education, applicable work experience, and internal equity. Please include all relevant information on your application.
Diversity & Equal Opportunity Employer Statement
The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.
Employee Benefit Overview
August 1, 2025 – July 31, 2026
Regular Full Time Benefits:
Coverage is effective on the first day of the month, coinciding with or following date of hire.
(If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision and Prescription Coverage
Underwritten by PacificSource Health Plans
Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium.
Employee monthly premium:EmployeeEmployee & DependentsFull-time Employees$71.48$178.70Part-time 1 Employees (30-39 hours per week)$178.72$446.77Part-time 2 Employees (20-29 hours per week)$357.43$893.54
Health Reimbursement Account (HRA)
Third Party Administrator -- PacificSource Administrators (PSA)
This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee’s VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA.
Employee Monthly Premium Portion:
Employee
Employee & Dependents
Full-time EmployeesHRA (Comp – A)
Coinsurance (Med – G)$2,000
$1,250$4,000
$1,250Part-time 1 Employees (30-39 hours per week)HRA (Comp – A)
Coinsurance (Med – G)$1,500
$937.50$3,000
$1,335.75Part-time 2 Employees (20-29 hours per week)HRA (Comp – A)
Coinsurance (Med – G)$1,000
$625$2,000
$890.50
Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical/dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end.
First Stop Health - Telemedicine: The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members.
Dental Plan
Underwritten by MODA
$2,000 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit.
Full-time employees currently pay 10% of the total composite monthly premium.
Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week).
Employee Composite Monthly Premium:
Employee with/without Dependents
Full-time Employees$15.40
Part-time 1 Employees (30-39 hours per week)$38.53
Part-time 2 Employees (20-29 hours per week)$77.05
VEBA Plan
Administered by HRA VEBA
Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation/retirement.
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Life, Personal Accident (AD&D) & Long-Term Disability Plans
Underwritten by New York Life
Group Basic Term Life Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a coverage amount of one times the employees annual salary, to a maximum benefit of $150,000, with a minimum benefit of $50,000. Coverage includes person accident coverage for loss of life and/or limb, per scheduled benefit package amounts.
Group Long-term Disability Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a a benefit of up to 66.67% of employee’s covered earnings to a maximum of $9,000 per month.
Voluntary Life and AD&D: Active, full time employees of the City of Bend regularly working a minimum of 20 hours per week are eligible for additional voluntary coverage for the employee, spouse/domestic partner and dependent children.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee’s behalf begin following completion of the six-month waiting period. The City makes “employer” contribution based on the employee’s Tier I, II or OPSRP member status. The City also makes the “employee” member contribution of 6% of salary. For complete PERS program details, visit the website http://www.oregon.gov/pers
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:
Temporary Medical Only Benefit's:
Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision, Prescription coverage
Underwritten by PacificSource Health Plans
Full-time, temporary employee(s) currently pay 10% of the total employee(s) monthly premium. Full-time, temporary employees are eligible for employee-only medical coverage. However, there is family coverage available should the employee choose to enroll and assume financial responsibility for the difference of premium.
Employee Composite Monthly Premium:
EmployeeEmployee & DependentsFull-time Employees$71.48$1,143.69Deductible$2,000$4,000
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee’s behalf begin following completion of the six-month waiting period. The City makes “employer” contribution based on the employee’s Tier I, II or OPSRP member status. The City also makes the “employee” member contribution of 6% of salary. For complete PERS program details, visit the website http://www.oregon.gov/pers
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:
01
Please detail your hands on roles and responsibilities in processing payroll, specifically in a City Government or public entity environment including collective bargaining (labor) agreements.
02
This position will be coming into a department with tenured systems and processes. Please describe your experience evaluating, proposing and implementing new processes to improve efficiencies and accuracy.
The City of Bend is accepting applications for one (1) regular, full-time Payroll Administrator in the Payroll Division of the Finance Department. This is a salaried, exempt (overtime in-eligible) non-represented position. The City may use this job posting to create an eligibility list for future hiring purposes. Please review the entire job posting, including the application requirements at the end.
As a key member of the City’s payroll team, the Payroll Administrator plays a central role in delivering accurate, timely, and compliant payroll services for the entire organization. This position is ideal for someone who thrives in a detail-driven environment and takes pride in ensuring that every employee is paid correctly and on schedule. With a blend of technical expertise and service-oriented problem-solving, the Payroll Administrator helps keep one of the City’s most essential functions running smoothly.
Working closely with the Payroll Supervisor and HR Information Systems team, this role serves as the subject matter expert for assigned payroll services and processes. The Payroll Administrator partners with departments across the City, providing guidance, resolving payroll issues, implementing collective bargaining agreements, and supporting the rollout of new or enhanced processes.
Classification Framework: Payroll Administrator
What You'll Do
The following duties are a sample of major duties performed in this role and not intended to be an exhaustive list.
- Oversees daily payroll operations and serves as the subject matter expert for assigned payroll functions.
- Provides training, guidance, and support to payroll staff to ensure consistent, accurate service delivery.
- Plans and manages payroll processes to meet service goals and drive continuous improvement.
- Ensures all payroll activities comply with laws, City policies, labor agreements, and regulatory requirements.
- Investigates and resolves payroll errors, service issues, and employee concerns through research and collaboration.
- Reviews payroll and timekeeping data to identify trends, discrepancies, and opportunities for improvement.
- Develops reports and dashboards that support leadership decision making.
- Proactively collaborates with departments and Finance leadership to develop and implement efficient, compliant payroll workflows and procedures.
- Evaluates and enhances payroll and timekeeping systems, including automation, integrations, and configuration updates.
- Coordinates payroll projects and manages vendor relationships while supporting day to day payroll operations.
- Function as lead for all payroll processes in the absence of Payroll Supervisor.
We are looking for someone with a strong attention to detail and an analytical and process improvement mindset. This person is tech-savvy, able to operate within multiple systems, and excels at forward thinking, relationship building, and communicating to a variety of audiences.
The ideal candidate has a solid grasp of core payroll processing practices, state and federal payroll tax rules, wage laws, and FLSA overtime requirements. They have a strong payroll and HRIS systems background and are familiar with government payroll practices including collective bargaining agreements, project management/coordination, payroll auditing practices for accuracy, data analysis and reporting.
Candidates who meet the listed minimum qualifications, including an equivalent combination of education and experience will be considered for an interview. Please ensure your application includes information about your education, relevant paid and unpaid work experience, and applicable licenses and certifications. Avoid referencing your resume in the job duties section of the application.
Minimum Qualifications:
- Education: Associate's Degree; AND
- Experience: At least 2 years' experience providing payroll processing and support; OR
- An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
- Professional Payroll certification preferred
- Government experience preferred
- Experience implementing union contracts preferred
Application Deadline: Applications received by Monday, June 22, 2026, at 12:00 PM (noon) Pacific Time will be included in an initial review and consideration for interview; however, the position will remain open until filled.
Interview Process: Selected candidates will be invited to participate in initial interviews, anticipated to be scheduled the week of July 6. Following the initial interview, successful candidates will be invited to a second interview, anticipated to occur the week of July 13.
Application Requirements: To be considered for an interview, applicants must complete an online application including the following attachments (failure to include required attachments may result in disqualification):
- Cover Letter
- Resume
Equity Statement: The City of Bend remains committed to building a workforce that advances diversity and inclusion within our community and all we do. We recognize that not everyone starts from the same place, and that gender, race, ability, sexual orientation, and other identities face different barriers. We welcome applicants from all backgrounds and are dedicated to creating an inclusive, safe, and respectful workplace where employees can thrive without these barriers. A more extended version of the City of Bend’s Organizational Equity Statement is available upon request.
Benefits: The City of Bend offers an excellent competitive benefits package for Employees and Dependents for health and dental coverage, retirement benefits, and a robust paid leave program. Details are available on the benefits tab of the job posting.
Starting Compensation: Starting compensation is determined based on a pay equity analysis considering the candidate’s education, applicable work experience, and internal equity. Please include all relevant information on your application.
Diversity & Equal Opportunity Employer Statement
The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.
Employee Benefit Overview
August 1, 2025 – July 31, 2026
Regular Full Time Benefits:
Coverage is effective on the first day of the month, coinciding with or following date of hire.
(If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision and Prescription Coverage
Underwritten by PacificSource Health Plans
Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium.
Employee monthly premium:EmployeeEmployee & DependentsFull-time Employees$71.48$178.70Part-time 1 Employees (30-39 hours per week)$178.72$446.77Part-time 2 Employees (20-29 hours per week)$357.43$893.54
Health Reimbursement Account (HRA)
Third Party Administrator -- PacificSource Administrators (PSA)
This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee’s VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA.
Employee Monthly Premium Portion:
Employee
Employee & Dependents
Full-time EmployeesHRA (Comp – A)
Coinsurance (Med – G)$2,000
$1,250$4,000
$1,250Part-time 1 Employees (30-39 hours per week)HRA (Comp – A)
Coinsurance (Med – G)$1,500
$937.50$3,000
$1,335.75Part-time 2 Employees (20-29 hours per week)HRA (Comp – A)
Coinsurance (Med – G)$1,000
$625$2,000
$890.50
Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical/dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end.
First Stop Health - Telemedicine: The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members.
Dental Plan
Underwritten by MODA
$2,000 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit.
Full-time employees currently pay 10% of the total composite monthly premium.
Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week).
Employee Composite Monthly Premium:
Employee with/without Dependents
Full-time Employees$15.40
Part-time 1 Employees (30-39 hours per week)$38.53
Part-time 2 Employees (20-29 hours per week)$77.05
VEBA Plan
Administered by HRA VEBA
Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation/retirement.
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Life, Personal Accident (AD&D) & Long-Term Disability Plans
Underwritten by New York Life
Group Basic Term Life Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a coverage amount of one times the employees annual salary, to a maximum benefit of $150,000, with a minimum benefit of $50,000. Coverage includes person accident coverage for loss of life and/or limb, per scheduled benefit package amounts.
Group Long-term Disability Insurance: Benefit-eligible employees working at least 20 hours per week are eligible for a a benefit of up to 66.67% of employee’s covered earnings to a maximum of $9,000 per month.
Voluntary Life and AD&D: Active, full time employees of the City of Bend regularly working a minimum of 20 hours per week are eligible for additional voluntary coverage for the employee, spouse/domestic partner and dependent children.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee’s behalf begin following completion of the six-month waiting period. The City makes “employer” contribution based on the employee’s Tier I, II or OPSRP member status. The City also makes the “employee” member contribution of 6% of salary. For complete PERS program details, visit the website http://www.oregon.gov/pers
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:
- AFLAC Supplemental Insurance (various plans are offered)
- MASA ground and air ambulance membership
- 457(b) Deferred Compensation Plans sponsored by Nationwide Retirement Solutions & Mission Square Retirement
Temporary Medical Only Benefit's:
Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.)
High Deductible Health Plan (HDHP)
Medical, Vision, Prescription coverage
Underwritten by PacificSource Health Plans
Full-time, temporary employee(s) currently pay 10% of the total employee(s) monthly premium. Full-time, temporary employees are eligible for employee-only medical coverage. However, there is family coverage available should the employee choose to enroll and assume financial responsibility for the difference of premium.
Employee Composite Monthly Premium:
EmployeeEmployee & DependentsFull-time Employees$71.48$1,143.69Deductible$2,000$4,000
Flexible Spending Plan (FSA)
Administered by PacificSource Administrators (PSA)
Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction.
Public Employees Retirement System (PERS)
The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee’s behalf begin following completion of the six-month waiting period. The City makes “employer” contribution based on the employee’s Tier I, II or OPSRP member status. The City also makes the “employee” member contribution of 6% of salary. For complete PERS program details, visit the website http://www.oregon.gov/pers
Employee Assistance Program
Underwritten by Canopy
This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members.
The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction:
- MASA ground and air ambulance membership
- 457 Deferred Compensation Plans sponsored by Nationwide Retirement Solutions and Mission Square Retirement
- If you make 120 qualifying payments on your Federal student loan while working full-time for a qualifying employer, your Federal student loan debt may be forgiven.
01
Please detail your hands on roles and responsibilities in processing payroll, specifically in a City Government or public entity environment including collective bargaining (labor) agreements.
02
This position will be coming into a department with tenured systems and processes. Please describe your experience evaluating, proposing and implementing new processes to improve efficiencies and accuracy.
- Required Question
Salary : $2,000