City Treasurer / Utility Billing Clerk

Position Summary

The City Treasurer manages daily treasury operations, tax administration, utility billing, accounts receivable, and municipal financial recordkeeping for the City of Beaverton. Operating in a small-office environment, this position requires a self-motivated individual who can work independently while collaborating closely with city management. Key duties include working with the City Manager on financial planning and budgeting, managing finances and customer calls for Calhoun Campground, providing direct customer service to residents, and serving as the official recordkeeper and meeting minute taker for the Downtown Development Authority (DDA).

Key Responsibilities

• Financial Planning & Budget Support: Work in close collaboration with the City Manager on financial planning, revenue forecasting, budget preparation assistance, and monitoring long-term municipal financial goals.
• Tax Administration & Reporting: Direct the billing, collection, distribution, and reporting of municipal property taxes in compliance with State of Michigan statutes and city regulations.
• Utility Billing & Accounts Receivable: Oversee utility billing processes (water and sewer), maintain customer account records, process payments, and execute accounts receivable collections.
• Calhoun Campground Administration & Finances: Handle phone calls and inquiries for the city-owned Calhoun Campground, process reservation payments/revenues, manage accounts, and reconcile campground financial records using Microsoft Excel.
• DDA Board Administration & Minute Taking: Attend Downtown Development Authority (DDA) meetings, record and draft official meeting minutes, maintain DDA board records, and manage administrative and financial documentation for the authority.
• Cash Receipting & Daily Deposits: Receive, process, and reconcile daily municipal revenue from fees, permits, utilities, campground transactions, and taxes. Maintain banking relations for standard deposit processing and account reconciliations using Microsoft Excel spreadsheets.
• Public Interaction & Customer Service: Serve as a primary point of contact at City Hall for residents, campers, business owners, and visitors. Assist customers with payment processing, campground bookings/questions, billing inquiries, and property assessment questions with professionalism and helpfulness.
• Small Office Collaboration & Support: Work collaboratively with City Hall staff to support general municipal operations, cross-train on administrative tasks, and assist in compiling financial summaries and spreadsheets for annual audits and City Council review.

Key Qualifications

• Education: High school diploma or GED required.
• An Associate or Bachelor’s degree in Accounting, Business Administration, Public Administration, or a related field is preferred/desired.
• Experience: 2–4 years of experience in office administration, customer service, bookkeeping, or municipal revenue collection. Prior experience with phone customer service, financial planning assistance, or board minute-taking is preferred.
• Certifications: Michigan Certified Municipal Treasurer (MCMT) designation or willingness to pursue relevant Michigan Treasury training.
• Skills & Attributes:
• Work Style & Collaboration: Self-starter capable of working independently with minimal supervision, while maintaining a strong team-player mindset and the ability to partner effectively with the City Manager on financial planning.
• Customer Service & Communication: Excellent verbal and written communication skills to field calls regarding Calhoun Campground, assist residents, and prepare clear meeting minutes.
• Computer & Software Skills: Proficient basic computer skills, including Microsoft Excel (spreadsheets, basic formulas, data entry) and Microsoft Office. Familiarity with municipal financial software systems (such as BS&A) is a plus.
• Accuracy & Financial Planning: Strong organizational skills, precise data entry ability, and a practical understanding of municipal fund accounting, budgeting basics, and collection timelines.

Pay: $21.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 403(b)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $21 - $25