Executive Assistant to the Deputy Commissioner, HHP (NCS) - Department of Housing and Community Development

THIS IS A NON-CIVIL SERVICE POSITION

Salary Range:

$56,607.00 - $90,572.00 Annually

Hiring Salary Range:

$56,607.00 - $73,589.00 Annually

Get to Know Us

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary

The Baltimore City Department of Housing and Community Development (DHCD) was created in 1968 and leads City efforts to promote thriving neighborhoods through community revitalization investments; supporting homeowners; funding critical programs and neighborhood stakeholders; creating and preserving affordable housing; and ensuring safe conditions through code enforcement. The Executive Assistant to the Deputy Commissioner will be a strong administrative professional that performs a variety of complex office, administrative and keyboarding work using Microsoft Office and other proprietary software programs to support DHCD agency leadership. The position is also responsible for tasks such as scheduling, managing emails, and meeting preparation for the Deputy Commissioner. Also provides advice, staff assistance and administrative support to the Deputy Commissioner of Homeownership & Housing Preservation. Work of this class involves no supervisory duties or responsibilities.

Essential Functions

• Attends, conducts, and participates in meetings conferences and similar situations to gather or present information.
• Exercises sound independent judgment in screening mail, telephone calls and visitors; decides what matters come to superior's attention; provides information or answers to questions not requiring superior's attention.
• Maintains appointment schedule and arranges meetings and conferences for Deputy Commissioner; suggests and arranges alternate dates when original schedule cannot be met; notifies superior in advance of meetings and assembles correspondence, files and other material for meetings.
• Maintains meeting notes for meetings attended by the superior.
• Composes correspondence independently; routes information or work instructions from supervisor to staff members; monitors deadlines and follow-up actions.
• Establishes and maintains effective working relationships with other employees necessary to expedite matters for superior.
• Human Resources Support, Timekeeping and Attendance Management, Employee Safety and Wellness, SACO, Administrative Support, Employee Engagement Initiatives, Cross- Department Collaboration.
  
  

Minimum Qualifications

Education: A bachelor's degree from an accredited college or university

AND

Experience: Have five years of experience in performing executive level administrative support work including two years working in a confidential environment.

OR

Equivalency Notes: Have an equivalent combination of education and experience.

Knowledge, Skills, And Abilities

• Knowledge of the principles and practices of public administration.
• Ability to plan, organize and coordinate a program of administrative functions in a governmental organization.
• Ability to develop, implement and interpret policies, procedures and directives.
• Ability to research and compile administrative reports and documents and to analyze planning reports and statistical information.
• Ability to deal with confidential materials and situations with discretion, tact and diplomacy.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Administrative ability.
  
  

Additional Information

Background Check

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.

Probation

All persons, including current City employees, selected for this position must complete a 6-MONTH mandatory probation.

Financial Disclosure

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws. Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER