Document Controller/Grant Specialist

Job Description

Job Posting Open Until Filled

Salary Range: $44,369.10 - $59,232.75

Hiring Department: Department of Enterprise Asset Management

General Description and Classification Standards:

Performs reporting and analysis work in support of departmental research, performance reporting, operations management, and departmental operations. Designs and prepares reports by accessing databases or by consolidating data from multiple sources. Lays out report formats and produces reports. May summarize data and provide commentary or observations based on analysis. Sources of data may be enterprise systems, complex spreadsheets, databases, etc., requiring specialized expertise or training. Note: positions in this class may also perform other related administrative or operations tasks within the organization provided they have a similar level of professional challenge.

Supervision Received:

Performs work under general supervision with review and advice from manager or a senior level professional. May work independently or with other workers with responsibility for completion of assigned tasks.

Essential Duties and Responsibilities:

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Assumes responsibility for maintaining accuracy of databases and spreadsheets
• Identifies processes or reporting functions that do not provide the necessary level of completeness, detail, or accuracy.
• Designs standard report formats based on organizational needs for information.
• Retrieves and summarizes data from various information systems for inclusion into research or operating reports.
• Writes queries in the appropriate reporting language.
• Reviews monthly project data and operating data and prepares summary reports.
• Participates in internal and external research projects by collecting, reviewing, and summarizing results.
• Generates reports, presentations, graphics, forms, and other documents to demonstrate information flow and project results.
• Selects from multiple procedures and methods to accomplish tasks.
• Establishes work methods, timetables, performance standards, etc.
• Provides guidance and training as required to lower-level, interns, temporary employees, etc.
• Serves as a technical resource or mentor to other employees.
• Monitors and updates database to reflect the most current information as it relates to accreditation compliance.
• Performs seasoned-level reporting and analysis work in support of departmental research, performance reporting, operations management, and departmental operations.
• Plans and executes projects to study operations effectiveness or trends.
• Designs and prepares reports by accessing databases or by consolidating data from multiple sources.
• Lays out report formats and produces reports.
• Summarizes data and provides commentary or observations based on analysis, sources of data may be enterprise systems, complex spreadsheets, databases, etc. Leads other related administrative or operations processes within the organization.
• Analyzes, disseminates, and prepares briefings, slides, and presentations.
• May make presentations of periodic reports or special projects to organizational management.
• May lead or instruct less experienced workers in high-level or technical jobs.
• May perform other duties as assigned.
  
  

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities:

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Knowledge of databases, reporting methods, and formats.
• Skill in operation of computers to retrieve data and prepare reports and presentations.
• Skill in writing narrative reports.
• Skill in communicating.
• Ability to review data and identify data trends and/or inconsistencies.
• Knowledge of grant reporting and administration.
  
  

Minimum Qualifications:

Education and Experience - Bachelor’s Degree in Business Administration, Public Administration, Accounting, Finance, Information Technology, Statistics, Human Resources, or a related field, and three (3) years of work experience in creation, reporting, and/or management of data or closely related tasks (not including data entry).

Licensures and Certifications - No specific certifications or licensures required. Individual positions may require completion of training in specific reporting languages or software.

Preferred Requirements - Bachelor’s degree as described above, and four (4) years of experience in data analysis preferred.

Work Environment:

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with the job.

Lifting Requirements:

Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.