What are the responsibilities and job description for the Admin Support Specialist - Library position at City of Appleton Wisconsin?
JOB REQUIREMENTS: ESSENTIAL JOB FUNCTIONS Prepares and distributes board
packets, takes minutes, and ensures accurate documentation of
board-related materials. Assists with event logistics and room
coordination for library and community use; serves as lead in meeting
room booking system setup and troubleshooting. Coordinates internal
communication workflows including correspondence, emails, meeting
scheduling, and phone coverage. Responds to patron inquiries and
concerns; routes when appropriate Provides general administrative
support to library administration and supervisors as able including
tracking of library departmental metrics. Coordinates staff onboarding
logistics with HR and section supervisors; communicates with HR on
documentation regarding employee changes. Orders and maintains inventory
of office and supplies. Oversees general administrative tasks including
mail distribution, filing, and vendor communication. Maintains records
in conjunction with library\'s records retention custodian. Maintains
regular, punctual, and predictable attendance; works overtime as needed.
Provides backup support to the Administrative Support Specialist
Financials as needed. OTHER JOB FUNCTIONS Supports special projects and
staff recognition. Attends occasional evening or weekend meetings or
events related to administrative needs. \*\*\*\*\* OTHER EXPERIENCE AND
QUALIFICATIONS: Considerable experience in progressively responsible
administrative work; High school diploma and at least two years of
office/clerical experience in a library or other public sector setting
preferred \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/appletonwi
packets, takes minutes, and ensures accurate documentation of
board-related materials. Assists with event logistics and room
coordination for library and community use; serves as lead in meeting
room booking system setup and troubleshooting. Coordinates internal
communication workflows including correspondence, emails, meeting
scheduling, and phone coverage. Responds to patron inquiries and
concerns; routes when appropriate Provides general administrative
support to library administration and supervisors as able including
tracking of library departmental metrics. Coordinates staff onboarding
logistics with HR and section supervisors; communicates with HR on
documentation regarding employee changes. Orders and maintains inventory
of office and supplies. Oversees general administrative tasks including
mail distribution, filing, and vendor communication. Maintains records
in conjunction with library\'s records retention custodian. Maintains
regular, punctual, and predictable attendance; works overtime as needed.
Provides backup support to the Administrative Support Specialist
Financials as needed. OTHER JOB FUNCTIONS Supports special projects and
staff recognition. Attends occasional evening or weekend meetings or
events related to administrative needs. \*\*\*\*\* OTHER EXPERIENCE AND
QUALIFICATIONS: Considerable experience in progressively responsible
administrative work; High school diploma and at least two years of
office/clerical experience in a library or other public sector setting
preferred \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/appletonwi