Admin Support Specialist - Library

JOB REQUIREMENTS: ESSENTIAL JOB FUNCTIONS Prepares and distributes board

packets, takes minutes, and ensures accurate documentation of

board-related materials. Assists with event logistics and room

coordination for library and community use; serves as lead in meeting

room booking system setup and troubleshooting. Coordinates internal

communication workflows including correspondence, emails, meeting

scheduling, and phone coverage. Responds to patron inquiries and

concerns; routes when appropriate Provides general administrative

support to library administration and supervisors as able including

tracking of library departmental metrics. Coordinates staff onboarding

logistics with HR and section supervisors; communicates with HR on

documentation regarding employee changes. Orders and maintains inventory

of office and supplies. Oversees general administrative tasks including

mail distribution, filing, and vendor communication. Maintains records

in conjunction with library\'s records retention custodian. Maintains

regular, punctual, and predictable attendance; works overtime as needed.

Provides backup support to the Administrative Support Specialist

Financials as needed. OTHER JOB FUNCTIONS Supports special projects and

staff recognition. Attends occasional evening or weekend meetings or

events related to administrative needs. \*\*\*\*\* OTHER EXPERIENCE AND

QUALIFICATIONS: Considerable experience in progressively responsible

administrative work; High school diploma and at least two years of

office/clerical experience in a library or other public sector setting

preferred \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:

https://www.governmentjobs.com/careers/appletonwi