Legal Assistant

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7509046

## Description

**(Anticipated Hiring Range: \$24.33 - \$25.56 /hour)**

Positions assigned to this class perform a variety of entry-level legal

clerical and administrative assistance to the City Attorney, Assistant

City Attorney, and office staff. Work may involve data entry of a

complex and technical nature.

## Essential Duties

• The following are intended to describe core work functions of this
  
  

classification. While the level and broad nature of essential duties may

not change, specific work tasks may vary over time depending on the

citys needs.*

• Answer phones, assist the public with legal inquiries and
  
  

information requests; resolve citizen concerns and complaints and

answer non-legal questions; respond to letters and general

correspondence of a routine nature.

• Open and calendar mail which includes date stamping, forwarding to
  
  

appropriate individuals; maintain appointment schedules and

calendars for the City Attorney and/or Assistant City Attorney.

• Maintain civil and criminal database; create civil and criminal
  
  

reports.

• Type and assemble a variety of materials, prepare and edit for
  
  

attorney signature memos, general correspondence, contracts,

agreements and other documents from written attorney notes.

• Proofread documents for accuracy and completeness; contact City
  
  

departments to keep them informed of the status of files, cases and

scheduled hearing dates.

• Maintain file system for legal projects; file and index office
  
  

records, file legal documents; maintain a filing system and file

retention and destruction system for civil and criminal files,

including periodic review of files for retention or disposition.

• Track grants and generate quarterly and monthly reports.
• May provide assistance to the victim advocate function.
• Support the Citys policies, goals and objectives and work with
  
  

management and other staff to ethically achieve such goals and

objectives; ensure compliance with safety procedures.

## Minimum Qualifications

Education and Experience\

Graduation from a college or university accredited by an agency

recognized by the U.S. Secretary of Education or Council for Higher

Education Accreditation (CHEA) with an associates degree and one (1)

year paid fulltime clerical experience in an office environment; or six

• months paid full time legal clerical experience in a law enforcement
  
  

records unit, judiciary setting, or law office, or an equivalent

combination of education and experience.

## Supplemental Information

Knowledge

• City and Department procedures, policies and guidelines; City Code;
  
  

Arizona Revised Statutes; Code of Ethics; criminal database

administration procedures; Arizona State Legislature.

• Proper procedure for handling confidential documents and record
  
  

keeping.

• Legal software systems and databases.
• Victim rights, advocacy and grant fund qualifications and protocols.
  
  

\

Skills

• Assessing and prioritizing multiple tasks and demands to meet
  
  

deadlines; presenting a professional demeanor while working in

stressful situations.

• Establishing and maintaining cooperative working relationships with
  
  

contractors, coworkers and other individuals in contact during the

course of work; communicating clearly and concisely.

• Operating a personal computer utilizing standard software such as
  
  

Microsoft Office and specialized software; functioning standard

office equipment.

• Communicating with the use of proper grammar and telephone
  
  

etiquette.

\

Pre-employment Requirements\

Candidates who are selected for appointment may be fingerprinted, if 18

or older; successfully complete a background investigation, emplo yment

verification and may be subject to a drug/alcohol test, medical,

polygraph and/or psychological evaluation. Candidates who are appointed

will be required to possess a valid drivers license to operate a vehicle

in Arizona, or meet the transportation needs of the position.\

\

Physical Demands and Work Environment\

Work is performed in a standard office environment. May require frequent

sitting and continuous operation of a personal computer. May be required

to perform a full range of motion with lifting and/or carrying items

weighing up to 25 pounds

Employer

: City of Apache Junction

Address

: 300 E Superstition Blvd\

\

Apache Junction, Arizona, 85119