Finance Office Manager (N13)

Job Summary

This position performs a variety of responsible clerical, secretarial, and administrative tasks to ensure the smooth day- to-day operation of the Finance Department. The role serves as a vital liaison between Finance and other City departments, committees, and the public, providing customer service, essential administrative oversight and problem-resolution support. Additionally, the manager handles budget support, personnel file and documentation maintenance to support the department’s leadership team.

Essential Job Functions

• Serves as liaison between the Finance Department and other departments to ensure strong internal and external customer service.
• Interacts with the Mayor, City Council, City Manager, and various financial committees to coordinate departmental business.
• Serves as the recording secretary to City committees as needed.
• Provides administrative oversight, interacts with coworkers and the public to resolve issues and communicate resolutions.
• Compiles detailed data reports under strict deadlines and analyzes complex problems to implement appropriate actions.
• Conducts research, draft letters, draft or update policies & procedures, & prepare reports, spreadsheets and PowerPoint presentations.
• Lead document/archive management process, assembles files, and responds professionally to phone inquiries.
• Provides budget support, including data analysis and journal entries support.
• Facilitates the department hiring process, maintains personnel files, and assists with scheduling annual employee evaluations.
• Schedules meetings, organizes events, and manages office supply orders.
• Performs other related job duties as assigned.

Qualifications

Knowledge, Skills, and Abilities

• Knowledge of financial policies, accounting concepts, principles, and practices.
• Proficiency with Microsoft Office Suite software and financial database systems.
• Knowledge of management principles, research techniques, and public administration practices.
• Strong skills in written, verbal, and interpersonal communications.
• Ability to organize workloads and prioritize varied tasks despite constant interruptions.
• Ability to operate small office equipment and create professional PowerPoint presentations.

Minimum Qualifications

• High School Diploma or an acceptable equivalency diploma (GED); and
• Four (4) years of related experience in financial operations such as budgeting analysis and budgeting journal entries/accounting and administrative operations.

Preferred Qualifications

• Associate’s Degree or Bachelor’s Degree strongly preferred.

Employment Conditions

Physical/Mental Demands The work is primarily sedentary, requiring the exertion of up to 10 pounds of force occasionally to move objects. Essential physical abilities include manual dexterity for repetitive motions and reaching, as well as the visual and auditory acuity needed to perceive information and operate office equipment. The position also requires high mental acuity to make rational decisions through sound logic and deductive processes.

Work Environment Work is performed in a safe and secure work environment.