What are the responsibilities and job description for the Recreation Office Administrator (N10) position at City of Annapolis, MD?
Salary: $56,084.00 - $89,842.00 Annually
Location : Annapolis
Job Type: Full-Time
Job Number: 202600222
Department: Recreation & Parks
Division: R&P-ADMIN
Opening Date: 05/05/2026
Closing Date: 5/19/2026 11:59 PM Eastern
Job Summary
The Department of Recreation and Parks Department develops and implements quality recreation and leisure programs, activities, and events for all citizens of Annapolis, regardless of financial, economic, or educational status. Additionally, the Department maintains and preserves the City's park system, open spaces, and trails. This is a quasi essential position.
This is responsible administrative work in the Pip Moyer Recreation Center overseeing and administering daily activities and functions for payroll, budget, financial tasks and other administrative operational areas to ensure compliance with budgetary and program guidelines. Work is performed with considerable independence within established guidelines.
Essential Job Functions
(Note: The duties and responsibilities enumerated in this job description are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all the job duties of all positions in the job classification. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily, with or without, reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.)
Administers payroll, budget, and other financial activities to maintain accurate budget accounting for all department operational expenditures.
Performs and oversees a variety of financial activities for Front Desk operations and the Finance Department. This includes maintaining and monitoring spending on the department Purchase Card, and rectification of all P-card transactions.
Maintain budget operations
Oversees purchase order activities and ensures funding availability.
Oversees the activities for bi-weekly department payroll and registration of program participants.
Processes collected fees, refund requests, and charges for Department sponsored classes.
Maintains a variety of financial records for deposits from fees and charges for Department sponsored classes, facility rentals, sports team franchises and municipal swimming pool usage.
Processes worker's compensation and insurance claim forms.
Maintains time keeping records and enters bi-weekly payroll in Munis for assigned full and part time employees.
Approves payroll "batches" for each payroll supervisor.
Submits new hire information to Human Resources and maintains current personnel information in Department files.
Oversees service and maintenance of copier, vending, and other office machines Collects data metrics.
Performs other duties as assigned.
Collect data metrics
Qualifications
Knowledge, Skills and Abilities:
Knowledge of administrative and management practices and procedures.
Knowledge of department accounting and financial rules, research techniques, methods and procedures.
Knowledge of principles and practices of business communication; department operations, services and policies.
Knowledge of computer usage and related software.
Ability to interpret and apply departmental policies and regulations.
Ability to organize and manage multiple priorities and exercise sound independent judgment.
Ability to compile and maintain extensive records and prepare reports.
Ability to communicate effectively in writing and orally.
Ability to assemble and collect data metrics
Ability to maintain purchase cards
Minimum Qualifications:
Graduation from an accredited college or university with an Associate's degree with coursework in Business Administration or related; and three (3) years of extensive experience with office management, financial record keeping, and customer service, or an equivalent combination of education and experience to meet the required knowledge, skills and abilities of the position.
Special Qualifications:
Consent to chemical substance screening consistent with mandated Federal, State, and City guidelines and programs, to include random tests for the detection of drug or alcohol use.
Employment Conditions
Physical/Mental Demands:
The work is sedentary and generally the employee may be required to speak, walk, stand, bend, and/or carry light items to include paper, books or files. The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
Feeling ability: sufficient to perceive attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Dexterity ability to pick, pinch, type, or otherwise work, primarily with fingers rather than with the whole hand as in handling.
Handling ability: sufficient to pick, hold, or otherwise work, primarily with the whole hand. Hearing ability: sufficient to perceive the nature of sounds at normal speaking levels with or without correction. Ability to effectively receive detailed information through oral communication and distinguish between different sounds.
Kneeling ability: sufficient to bend legs at knee to come to a rest on knee or knees.
Lifting ability: sufficient to raise objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Mental Acuity: sufficient to make rational decisions through sound logic and deductive processes. Reaching ability: sufficient to extend hand(s) and arm(s) in any direction.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking ability: sufficient to express or exchange ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Visual ability: sufficient to effectively operate office equipment including copier, computer, etc.; to read and write reports, correspondence, instructions, etc.
Walking ability: sufficient to move about on foot to accomplish tasks, particularly for long distances or move from one work site to another.
Work Environment:
The work environment entails minimal discomforts that may be associated with an office environment. Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands
Summary of Benefits for Civil Service
Work Hours: Minimum 35 hour work week, depending upon department operations.
Holidays: 12 paid holidays per calendar year.
Personal Leave: 3 personal days per calendar year (cannot be carried over).
Sick Leave: 15 days sick leave per calendar year, with unlimited accumulation.
Final sick leave balance is eligible for additional service credit towards retirement once eligibility requirements
have been met.
Annual Leave: Annual leave accumulates per calendar year as noted below (may carry over to the next calendar year 5 days of annual leave per year of service up to a maximum of 30 days).
Years of Service Days of Annual Leave
1 through 2 15 days
2 through 9 18 days
10 through 19 20 days
Longevity Leave: Longevity leave is in addition to the annual leave noted above. It cannot be paid out or carried over and must be used before your next anniversary:
Years of Service Days
20 through 24 1 day
25 through 29 2 days
30 or more 3 days
Health Insurance Plans (75% City Paid and 25% Employee Paid, unless otherwise noted):
Maryland State Retirement System (Civil Service):
Employee Rewards & Recognition program
Eligible to join the State Employees Credit Union (SECU)
Please Note: This document is intended to be a brief summary only. Please refer to the individual plan documents, Collective Bargaining Agreements, and the Rules and Regulations of the Personnel System for additional details specific to your benefits.
REVISED 2023-08-24
01
Do you hold an associate's degree with coursework in business administration or a related field?
02
Do you have three years of office management, finance, record keeping, or customer service experience?
03
Describe a time when you managed complex financial or administrative tasks-such as payroll processing, budget monitoring, or procurement-in a high-traffic environment. Specifically, how do you maintain strict accuracy and meet rigid deadlines when faced with the daily operational interruptions common in a public-facing facility?
Required Question
Location : Annapolis
Job Type: Full-Time
Job Number: 202600222
Department: Recreation & Parks
Division: R&P-ADMIN
Opening Date: 05/05/2026
Closing Date: 5/19/2026 11:59 PM Eastern
Job Summary
The Department of Recreation and Parks Department develops and implements quality recreation and leisure programs, activities, and events for all citizens of Annapolis, regardless of financial, economic, or educational status. Additionally, the Department maintains and preserves the City's park system, open spaces, and trails. This is a quasi essential position.
This is responsible administrative work in the Pip Moyer Recreation Center overseeing and administering daily activities and functions for payroll, budget, financial tasks and other administrative operational areas to ensure compliance with budgetary and program guidelines. Work is performed with considerable independence within established guidelines.
Essential Job Functions
(Note: The duties and responsibilities enumerated in this job description are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all the job duties of all positions in the job classification. To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily, with or without, reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.)
Administers payroll, budget, and other financial activities to maintain accurate budget accounting for all department operational expenditures.
Performs and oversees a variety of financial activities for Front Desk operations and the Finance Department. This includes maintaining and monitoring spending on the department Purchase Card, and rectification of all P-card transactions.
Maintain budget operations
Oversees purchase order activities and ensures funding availability.
Oversees the activities for bi-weekly department payroll and registration of program participants.
Processes collected fees, refund requests, and charges for Department sponsored classes.
Maintains a variety of financial records for deposits from fees and charges for Department sponsored classes, facility rentals, sports team franchises and municipal swimming pool usage.
Processes worker's compensation and insurance claim forms.
Maintains time keeping records and enters bi-weekly payroll in Munis for assigned full and part time employees.
Approves payroll "batches" for each payroll supervisor.
Submits new hire information to Human Resources and maintains current personnel information in Department files.
Oversees service and maintenance of copier, vending, and other office machines Collects data metrics.
Performs other duties as assigned.
Collect data metrics
Qualifications
Knowledge, Skills and Abilities:
Knowledge of administrative and management practices and procedures.
Knowledge of department accounting and financial rules, research techniques, methods and procedures.
Knowledge of principles and practices of business communication; department operations, services and policies.
Knowledge of computer usage and related software.
Ability to interpret and apply departmental policies and regulations.
Ability to organize and manage multiple priorities and exercise sound independent judgment.
Ability to compile and maintain extensive records and prepare reports.
Ability to communicate effectively in writing and orally.
Ability to assemble and collect data metrics
Ability to maintain purchase cards
Minimum Qualifications:
Graduation from an accredited college or university with an Associate's degree with coursework in Business Administration or related; and three (3) years of extensive experience with office management, financial record keeping, and customer service, or an equivalent combination of education and experience to meet the required knowledge, skills and abilities of the position.
Special Qualifications:
Consent to chemical substance screening consistent with mandated Federal, State, and City guidelines and programs, to include random tests for the detection of drug or alcohol use.
Employment Conditions
Physical/Mental Demands:
The work is sedentary and generally the employee may be required to speak, walk, stand, bend, and/or carry light items to include paper, books or files. The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
Feeling ability: sufficient to perceive attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Dexterity ability to pick, pinch, type, or otherwise work, primarily with fingers rather than with the whole hand as in handling.
Handling ability: sufficient to pick, hold, or otherwise work, primarily with the whole hand. Hearing ability: sufficient to perceive the nature of sounds at normal speaking levels with or without correction. Ability to effectively receive detailed information through oral communication and distinguish between different sounds.
Kneeling ability: sufficient to bend legs at knee to come to a rest on knee or knees.
Lifting ability: sufficient to raise objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
Mental Acuity: sufficient to make rational decisions through sound logic and deductive processes. Reaching ability: sufficient to extend hand(s) and arm(s) in any direction.
Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
Speaking ability: sufficient to express or exchange ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
Visual ability: sufficient to effectively operate office equipment including copier, computer, etc.; to read and write reports, correspondence, instructions, etc.
Walking ability: sufficient to move about on foot to accomplish tasks, particularly for long distances or move from one work site to another.
Work Environment:
The work environment entails minimal discomforts that may be associated with an office environment. Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands
Summary of Benefits for Civil Service
Work Hours: Minimum 35 hour work week, depending upon department operations.
Holidays: 12 paid holidays per calendar year.
Personal Leave: 3 personal days per calendar year (cannot be carried over).
Sick Leave: 15 days sick leave per calendar year, with unlimited accumulation.
Final sick leave balance is eligible for additional service credit towards retirement once eligibility requirements
have been met.
Annual Leave: Annual leave accumulates per calendar year as noted below (may carry over to the next calendar year 5 days of annual leave per year of service up to a maximum of 30 days).
Years of Service Days of Annual Leave
1 through 2 15 days
2 through 9 18 days
10 through 19 20 days
Longevity Leave: Longevity leave is in addition to the annual leave noted above. It cannot be paid out or carried over and must be used before your next anniversary:
Years of Service Days
20 through 24 1 day
25 through 29 2 days
30 or more 3 days
Health Insurance Plans (75% City Paid and 25% Employee Paid, unless otherwise noted):
- Medical and Prescription Drug (HDHP, EPO, Core, Plus)
- Dental (Core and Plus)
- Vision (Core and Plus)
- Flexible Spending Accounts (Medical and Dependent Care)
- Health Savings Account (HSA) (HDHP only)
- Short-Term Disability (100% City paid)
- Long-Term Disability (100% Employee paid)
- Core Life and AD&D Insurance for Employee (100% City paid)
- Optional Life Insurance for Employee, Spouse and Dependents (100% Employee paid)
- Legal Benefit (100% Employee paid)
- Employee Assistance Program (EAP) - up to 3 confidential visits with a counselor for the employee, spouse, and their dependents
- VEBA/RMSA: A Retiree Medical Savings Account (RMSA) is an individual investment account held in Trust to help employees save for Retiree Health Care costs (can be used after retirement or separation of employment with the City).
- Employee Assistance Program (EAP) - up to 3 confidential visits with a counselor for the employee, spouse, and their dependents
Maryland State Retirement System (Civil Service):
- 7% employee contribution
- Full vesting rights after 10 years of service credit
- Full Service Retirement - Rule of 90 (sum of Age and Eligibility Service must equal 90 or Age 65 with 10 Years Eligibility Service
Employee Rewards & Recognition program
Eligible to join the State Employees Credit Union (SECU)
Please Note: This document is intended to be a brief summary only. Please refer to the individual plan documents, Collective Bargaining Agreements, and the Rules and Regulations of the Personnel System for additional details specific to your benefits.
REVISED 2023-08-24
01
Do you hold an associate's degree with coursework in business administration or a related field?
- Yes
- No
02
Do you have three years of office management, finance, record keeping, or customer service experience?
- Yes
- No
03
Describe a time when you managed complex financial or administrative tasks-such as payroll processing, budget monitoring, or procurement-in a high-traffic environment. Specifically, how do you maintain strict accuracy and meet rigid deadlines when faced with the daily operational interruptions common in a public-facing facility?
Required Question
Salary : $56,084 - $89,842