HUMAN RESOURCES COORDINATOR

The City of Anna, Texas is an Equal Opportunity Employer.

DESCRIPTION

Under general supervision of the Human Resources Manager, the Human Resources Coordinator will provide assistance to internal and external customers regarding human resources functions and activities. This role entails researching, collecting, and analyzing data, developing narrative and statistical reports. The Human Resources Coordinator will manage employee-focused communications and serve as the primary backup to the Communications Specialist.

EXAMPLES OF DUTIES

• Perform professional work in various areas of human resources such as recruitment, benefits enrollment, worker's compensation, risk management, compensation/classification reviews for departments.
• Assist in developing and implementing systems, policies, procedures, strategies, and process workflow for use within departments.
• Provide advice and counsel to management and other employees related to compliance with and the communication, interpretation, and implementation of City personnel policies and other relevant employment laws and regulations.
• Prepare and update various documents to communicate human resources information to employees.
• Support and promote effective partnerships, communications and outreach programs between the Human Resources Department (HRD) and other departments as assigned.
• Participate in job classification and insurance premium audits; support the HR Director and Manager with special projects, long-range planning, and communication strategies.
• Perform data entry into HRIS/payroll system; responsible for employee record updates to include personnel action changes, address/name changes etc.
• Administer the City’s Language Pay and Tuition Reimbursement programs.
• Process HR department invoices while following all purchasing guidelines as appropriate; assist with tracking budget expenditures.
• Respond to public information requests, employment verifications and survey data requests.
• Support and coordinate rewards and recognition programs, employee engagement and wellness events, taking full ownership of event logistics, timetables, communications and other deliverables; serve as a member of the City’s Safety Committee; maintain annual HR events calendar.
• Develop employee-focused communication strategies for risk management and safety initiatives, workers’ compensation process, workplace safety policies and risk/safety awareness campaigns, open enrollment and recognition events.
• Provide clear communication materials to support training and development programs, including EmpowerYou, leadership training and safety training.
• Serve as the HR department records liaison with the City’s Secretary’s office; maintain the electronic personnel filing system by scanning documents and accurately filing electronic records ensuring compliance with local and State regulations for records retention, and security of confidential information.
• Assist with the employment process by posting job vacancies on city websites and other advertisement platforms.
• Maintain and update HR content on the intranet/website to ensure information is accurate, accessible, and consistent with City standards.
• Serve as the backup to the Communications Specialist for city-wide communications, including press releases, newsletters, website updates, social media, and external communications.
• Support the Communications Specialist in the design and maintenance of project templates, graphics, and branded materials to ensure consistency across all City communications.
• Assist the Communications Specialist with website management by updating content, monitoring usability, and supporting the development of employee and public-facing pages.
• Assist in the communication of compensation and classification studies, pay plan changes, and job analysis; develop FAQs, guides, and presentation materials for employees and management.
• Capture photographs and prepare campaign content for all human resources events and initiatives, collaborating with the Communications Specialist to ensure consistency in branding, messaging and design.
• Provide excellent customer service in the resolution of day-to-day employee general inquiries; answer incoming calls and monitor the HR e-mail for incoming correspondence; delegate items to the appropriate HR staff member, follow up in a timely manner to ascertain resolution.
• Conduct surveys and continuously monitor and evaluate the quality, efficiency and effectiveness of communications programs and campaigns.
• Serve as backup to other HR Department functions as needed.
• Perform any other related duties as required or assigned.

TYPICAL QUALIFICATIONS

Bachelor’s degree, plus two years of professional experience in Human Resources, Public Administration, Communications, or a related field, municipal experience is preferred.
Must possess a valid Class "C" license when hired
Must pass a pre-employment drug screen, criminal background check, and MVR check.

SUPPLEMENTAL INFORMATION

SOFTWARE SKILLS REQUIRED
Intermediate: Human Resources Systems, Payroll Systems.
Basic: Accounting, Presentation/PowerPoint, Spreadsheet, Word Processing/Typing

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS
Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver's license/cdl, etc.)

ENVIRONMENTAL /WORKING CONDITIONS
Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions. The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions and expectations. Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.
While performing the functions of this job, the employee is regularly required to sit, talk or hear; frequently required to use hands to finger, handle, or feel; and occasionally required to stand, walk, reach with hands and arms, climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; distance vision; and color vision.

Explore our benefits of working for the City of Anna!

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.