Board of Review Clerk - Temporary

Under general supervision, records and prepares minutes of board hearings; proofreads or spell checks own work within a short timeframe.

The clerk must attend all Board of Review meetings. These are held during May and June, with an educational meeting held in late April. The exact days and times fluctuate with the amount of protests that are filed. The hearing times are generally from 9:30 to 11:30 in the mornings and 1:30 to 3:30 in the afternoons. Occasionally the hearings will run longer than the scheduled time, so some flexibility is required. Additional hours will be necessary for timely transcription, preparation, and review of the minutes.

Open until filled.

Responsible for taking minutes of board hearings. Must be proficient in the use of Microsoft Word and be familiar with and able to paste Microsoft Excel tables into Word. A template for recording notes is provided as guidance.

Each employee is expected to continually strive to bring shared values to life through our Excellence Through People organizational culture. ETP values include: committing to continuous improvement; inspiring creativity and innovation; being customer driven; making data-driven decisions; committing to diversity, equity and inclusion; championing employee involvement; striving for excellence; having fiscal stewardship; acting with honesty and integrity; exhibiting leadership; choosing a positive attitude; respecting one another; promoting safety and wellness; and cultivating teamwork. For leaders, this includes creating a work culture that brings these values to life. For all employees, this includes maintaining a Total City Perspective. The purpose of ETP is to deliver exceptional services to the public at the best price, and for employees to experience an enjoyable and stimulating work environment. 

Education and Experience: Successful completion of high school, HiSet, or G.E.D.; two years of diversified office clerical experience; or an equivalent combination of education and experience. Previous minute taking experience preferred.

Knowledge, Skills, and Abilities: Knowledge of business English and composition, basic arithmetic and modern office procedures and equipment.

Skill in operating a computer terminal and other standard office equipment; skill in performing a variety of general office procedures such as typing, filing and answering the telephone.

Ability to maintain an accurate and efficient office filing system; ability to follow oral and written instructions; ability to compose routine correspondence; ability to add, subtract, multiply and divide; ability to efficiently and accurately enter data into a computer; ability to establish an effective working relationship with co-workers at all levels, board members, citizens, and the general public; ability to type a minimum of 45 net words per minute.Required Physical Activities: Hearing, talking, reaching, grasping, repetitive motions, and manual dexterity.

Physical Characteristics of Work: Sedentary work requiring the exertion of up to ten pounds of force occasionally and/or a negligible amount of force frequently to lift or otherwise move objects. Work involves sitting most of the time.

Vision Requirements: The minimum standard for those whose work deals largely with preparing and analyzing data and written information, accounting, transcription, computer terminal, and/or extensive reading.

Environmental Conditions: The worker is not substantially exposed to adverse environmental conditions.

Computer and peripheral equipment; word processing and spreadsheet software; hardware and/or software to utilize video playback; general office equipment such as writing utensils, copier, paper fasteners, paper cutter, files and file cabinets, photocopy machine, and calculator; communications equipment such as telephone Selection Process: The selection process consists of an evaluation of education and experience, phone interview, on-site interview which will include a manager meeting and written exercise and completion of a criminal background check, which includes a sex offender registry check. All candidates will be notified by email of their application status. **Preference may be given to applicants possessing qualifications above the minimum.** Depending on the number of qualified candidates, the City may forego phone interviews. E-Verify Process: The City of Ames participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each applicant’s Form I-9 to confirm work authorization. All candidates who are offered a position with the City of Ames must complete Section 1 of Form I-9 along with the required proof of their right to work in the United States and proof of their identity on their first day of employment. Please be prepared to provide required documents on your first day of employment. For additional information regarding acceptable documents for this purpose, please contact Human Resources at 515-239-5199 or go to the US Citizenship and Immigration Services web page at: http://www.uscis.gov. NOTE: Applicants with disabilities may submit requests for ADA testing or interview accommodations to the Human Resources Department prior to the test or interview. The City of Ames is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, age, religion, sex, sexual orientation, gender identity, genetic information, ancestry, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Human Resources Department at 515-239-5199.

Salary : $18 - $25