What are the responsibilities and job description for the ADMINISTRATIVE TECHNICIAN position at City of Amarillo?
STARTING PAY: $15.13/hr
SUMMARY
Under the general supervision of the Office Manager of Parks and Recreation, this position provides administrative and clerical support to the Office Manager. Duties include but are not limited to taking minutes for board meetings; scheduling/ coordinating meetings for the Manager; assist the Manager by scanning documents into the electronic filing system; assist the Manager with written correspondence; update the board members with program information and events; answering multi-phone lines; and other job-related duties as assigned.
ESSENTIAL RESPONSIBILITIES
This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
- Assists the Office Manager and Dept. Supervisors in entering budget revenues and expenses.
- Assists with Grant Applications
- Assists with Contract Management, Donations, and Sponsorships
- Coordinate meetings for the OM/Directors with the Park Board and Community Members
- Coordinates travel for the Departments.
- Assists the Office Manager with memos, emails, and other written correspondence.
- Updates the Board Members with resources, programs, events, and services.
- Must have the ability to take accurate messages and communicate information to necessary staff.
- Maintain necessary records, collect, and analyze data, and prepare reports to evaluate services, programs, activities, and effectiveness of programs and events.
- Assists public with various inquiries through familiarity with and working knowledge of services offered by all departments within the division including golf courses, tennis, recreation and swimming programs, athletic and field office operations, etc.
- Monitor program budget including staffing, equipment, and supplies cost. Also monitor funds spent and revenue earned for the program. Submit recommendations and budget requests for the next fiscal year.
- Performs general administrative tasks including promptly returning phone calls, responding to emails and other correspondence, sorting and filing records, completing memos and forms. Interacts with customers to provide exceptional service, receive complaints, suggestions and questions, provides information and assistance as requested.
- Scans documents into electronic filing system.
- Attends required training classes and seminars
- Answers multi-phone lines and provides a high level of customer service to callers.
- Performs other job-related duties as assigned.
MINIMUM REQUIREMENTS
Requires a High School Diploma or its equivalent and five years of office and bookkeeping experience. Good typing skills are required, 40 wpm is preferred. Bi-lingual is preferred but not required. Ability to establish and maintain harmonious relations with fellow employees, City officials, and outside contracts. Safe driving record. A valid Texas Driver’s License in required. Must be 18 .
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
- Knowledge of Activity Registration and Membership Systems.
- Working knowledge of Microsoft Applications (PowerPoint, Publisher, Excel, Word).
- Knowledge of Supervisory principles and practices.
- Knowledge of Applicable local, State, and Federal laws, codes, regulations, and ordinances.
Skill in:
- Interacting with the public tactfully and professionally.
- Managing and resolving conflicts.
- Developing department budgets
- Employee must be trustworthy and dependable, as this position will be responsible for office operation and management on a daily basis for the Parks Department.
- Employee must be able to complete multiple tasks while coping with numerous interruptions.
Ability to:
- Records management practices.
- Reviewing independent contractor agreements
- Establishing and maintaining effective working relationships
- Communicating effectively both verbally and in writing.
- Requires good communication, organizational and public relations skills.
- Requires heavy public contact in a very fast-paced environment.
- Ability to understand basic office services and customer service principals.
- Ability to perform tasks and assignments in a timely and accurate manner.
- To get instructor certifications/ national certifications such as CPR/First Aid/AED, etc.
ADA PROFILE
Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The employee is also required to push, pull, finger, grasp, handle, life walk, stand, stoop, hear, crouch, reach, speak, see, and talk. Also requires the ability to make rational decisions and preform repetitive motions.
WORK ENVIRONMENT
The employee works in a dynamic environment that requires being sensitive to change and responsive to changing goals, priorities, and needs.
The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.
The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.
The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.
About Us
Start your career with the City of Amarillo today! We are committed to providing the highest quality services to our community, and we believe that starts with our team. As a city, we are dedicated to supporting our employees and providing opportunities for growth and development. Our mission is to create a safe, prosperous, and thriving community, and we know that starts with attracting and retaining the best talent. We are proud of our city and the work we do, and we are excited to welcome you to explore career opportunities with us.
Salary : $15
