What are the responsibilities and job description for the Minor Grants - Grant Manager position at City of Abilene?
GENERAL DESCRIPTION
Under direct supervision of the Supervisor – Grants Accountant, the Grant Manager will assist grant coordinators with their reporting, budgeting, and activity/project completion. Will assist with the design and implementation of grant projects and other activities required to support, sustain, and grow Abilene-Taylor County Public Health District’s grant programs. Supports senior leadership with other duties assigned.
SUPERVISION EXERCISED
No supervision exercised.
IMPORTANT AND ESSENTIAL DUTIES
Assists grant teams with reporting requirements including but not limited to annual work plans, evaluation plans, monthly reports, quarterly reports, success stories, and other reporting requested by leadership, Board of Health, or DSHS (Texas Department of State Health Services).
Assists with the management of grant funds and expenditure of funds. Reviews and understands state guidance on allowable and non-allowable purchases and understands city purchasing guidelines. Serves as subject matter expert for grant team.
Aids in the research and development of grant tasks including but not limited to education and training materials, public speaking engagements, community-based outreach, and grant objective deliverables and content.
The Grant Manager will assist with the completion and delivery of grant tasks.
Research and write grant applications to increase funding and the capacity of the Health Dept.
Develops grant management plan to ensure grant projects are on time and meet grant standards as established in the individual grant work plans and (SOW) statements of work.
Supports the ATCPHD Senior Leadership Team (Director, Assistant Director and Director of Nursing) in various aspects of the Health Department including special projects. This may include but is not limited to: preparing various forms of internal and external communication such as emails, memos, city council agendas, presentations, reports, and policies and procedures.
Assists the Media Specialist by responding to social media inquiries, creating and posting to social media, and updating the websites.
Prepares high-quality, well-written, inquiries, letters, proposals and grant/program applications and renewals. These processes require an in-depth understanding of research, data collection, and writing and editing. May assist with researching and applying to future grant opportunities.
Drives to offsite outreach events, meetings, trainings/conferences as assigned.
Throughout the course of daily work, may have access to HIPAA protected information.
Will abide by all state and federal regulations regulating personal health information.
OTHER JOB RELATED DUTIES
Perform other job related duties and responsibilities as assigned.
Provide direct support to systems administrators and others as required.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
The grant application, writing and performing processes.
Basic concepts of planning, training, and exercising principles and methodologies.
Public health functions, practices, emerging trends and health policy issues.
Health promotion, disease prevention and health education.
Principles and practices of financial and managerial accounting.
Office systems (i.e. Microsoft Office Excel, PowerPoint, and Word).
Skill to:
Design and reimagine processes for efficiency and performance.
Write eye-catching narratives free of spelling and grammatical errors.
Excellent organizational, interpersonal, computer and research skills.
Communicate technical information to nontechnical audiences.
Lead, motivate, and guide projects and processes.
Safely operate a motor vehicle.
Ability to:
Prioritize work appropriately in order to meet multiple deadlines.
Build and sustain working relationships with partners across sectors.
Work independently and make sound business decisions.
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Experience and Training Guidelines:
For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Experience:
Minimum of two (2) years of experience working with federal and state grants either through administration or implementation is preferred.
Education/Training:
A Bachelor’s degree in public health, public administration, social work, business, or a related field is required.
A certificate or graduate degree in public health is preferred.
License or Certificate:
A valid Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.
Special Requirements:
Ability to work flexible hours including mornings, nights, and weekends.
Ability to work in a standard office environment.
Some work may be performed in a non-standard office environment such as in a mobile or temporary location and may include exposure to cold, heat, noise, outdoors, vibration, chemicals and biological hazards.
Travel to different local sites as well as other required travel in conjunction with ATCPHD objectives
Essential duties require the following physical skills and work environment:
With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:
___ Sedentary – lifting of no more than 10 pounds
___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
_X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds
Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:
Codes for how often:
N = No
E = Extensive (100 – 70% of the time)
M = Moderate (60 – 30% of the time)
I = Infrequent (20 – 10% of the time)
A = Almost Never (<10% of the time)
Code / Task
_M_ Standing
_M_ Sitting
_M_ Walking
_M_ Lifting
_M_ Carrying
_I__ Pushing/Pulling
_A_ Overhead Work
_E_ Fine Dexterity
_M_ Kneeling
_M_ Crouching
_A_ Crawling
_M_ Bending
_M_ Twisting
_A_ Climbing
_M_ Balancing
_E_ Vision
_E_ Hearing
_E_ Talking
___ Other: _____________________
Salary : $28 - $34