Finance Administration - Assistant Director of Finance

GENERAL DESCRIPTION

Provides highly responsible and complex financial and administrative support to the Director of Finance. Coordinates and assists in the preparation of the annual budget for the City. Monitors the annual budget and makes recommendations for modifications. Ensures financial reporting and procedural compliance with all applicable Federal, State, and local regulations including governmental generally accepted accounting principles. Assists in the coordination of the annual audit and reviews the Annual Comprehensive Financial Report (ACFR).  Provides oversight for the City’s investments and banking. Assists in the continuous improvement of City accounting, financial, treasury, and other department functions.

SUPERVISION EXERCISED

Oversees various levels of technical and administrative staff.

IMPORTANT AND ESSENTIAL DUTIES

Assist in all Finance Department services and activities including such areas as treasury, accounting, collections, audit, and budget.

Manage and participate in the development and administration of the City’s budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.

Supervise the City's investment program; participate and assist in determining investment options for City funds; manage the City's investment portfolio to maximize interest earnings; monitor bank accounts and assist in the management of cash flows.

Assist in the development and implementation of Finance Department goals, objectives, policies, procedures, and priorities for each assigned service area.

Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of change management.

Select, train, motivate, and evaluate Finance Department personnel; provide for and coordinate staff training; work with employees to correct deficiencies; follow discipline and termination procedures.

Plan, direct, and coordinate, through subordinate level managers, the Finance Department's work plan; meet with management staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.

Coordinate Finance Department activities with other departments and outside agencies and organizations; provide staff assistance to the Director of Finance; prepare and present staff reports, and other necessary correspondence.

Operate a City or personal vehicle to attend meetings at various City locations.

Research, analyze, and recommend revenue-generating and cost-reducing proposals for capital and operating programs; prepare long-range financial projections.

Assist with the coordination of the annual audit process and the annual financial report.

Advise and assist the Director of Finance in the development and monitoring of the City’s financial policy. Assists the Director in designing and maintaining records systems.

Assist with special projects assigned by the Director of Finance.

OTHER JOB RELATED DUTIES

Perform other job-related duties and responsibilities as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

Operational characteristics, services and activities of a comprehensive municipal financial planning and development program.

Complex principles and practices of program development and administration.

Advanced principles and practices of municipal budget preparation and administration, accounting, treasury management, purchasing, and risk management.

Generally accepted accounting principles (GAAP) specific to government entities.

Governmental Accounting Standards Board (GASB) regulations and updates.

Public finance and fund accounting principles.

Financial reporting requirements for government agencies.

Best practices in accounting.

Principles of supervision, training, and performance evaluation.

Budget preparation, monitoring, and financial forecasting for the public sector.

Internal control policies and procedures to ensure financial integrity.

Enterprise Resource Planning (ERP) systems and financial software.

Proficient in the use of Microsoft Office applications.

Pertinent Federal, State, and local laws, codes, and regulations.

Proficient in the use of Microsoft Office applications, including advanced Microsoft Excel techniques including VLOOKUPand pivot tables.

Skill to:

Plan, organize, direct and coordinate the work of supervisory, professional, and technical personnel; delegate authority and responsibility.

Strong financial analysis and problem-solving skills.   

Select, supervise, train, evaluate, and effectively lead staff.

Develop, implement and administer goals, objectives, and procedures for providing effective and efficient financial and administrative operations.

Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Research, analyze, and evaluate new service delivery methods, procedures and techniques.

Interpret and apply Federal, State, and local policies, procedures, laws and regulations.

Ability to:       

Manage projects and meet deadlines.

Cross-departmental collaboration to align financial strategies with operational needs.

            Prepare clear and concise administrative and financial reports.

            Adapt to various computer and financial related applications.

            Communicate clearly and concisely, both orally and in writing.

            Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.

            Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.

            Lead, manage, and perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Experience and Training Guidelines:

For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying.  Knowledge, skills, and abilities may be obtained through:

Experience: 

At least six (6) years of increasingly responsible experience in governmental accounting or auditing or financial planning, or fund accounting, including administrative supervision, is required.

Education/Training:

A Bachelor’s degree from an accredited college or university with a concentration in accounting, finance, business administration, public administration, or a related field is required.

License or Certificate:

Possession of a Certified Government Finance Officer (CGFO) and/or Certified Public Accountant (CPA) certification is preferred.

A valid current Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.

Special Requirements:

Ability to work in a standard office environment.

Essential duties require the following physical skills and work environment:

With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:

            ­­___     Sedentary – lifting of no more than 10 pounds

            _X_     Light – lifting no more than 20 pounds; carrying up to 10 pounds

            ___     Medium – lifting no more than 50 pounds; carrying up to 25 pounds

            ___     Heavy – lifting no more than 100 pounds; carrying up to 50 pounds

            ___     Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds

Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:

Codes for how often:

N         =          No

E         =          Extensive (100 – 70% of the time)

M         =          Moderate (60 – 30% of the time)

I           =          Infrequent (20 – 10% of the time)

A         =          Almost Never (<10% of the time)

Code / Task

_I_       Standing

_E_     Sitting

_I_       Walking

_A_     Lifting

_I_       Carrying

_A_     Pushing/Pulling

_N_     Overhead Work

_E_     Fine Dexterity

_N_     Kneeling

_N_     Crouching

_N_     Crawling

_A_     Bending

_A_     Twisting

_N_     Climbing

_N_     Balancing

_E_     Vision

_E_     Hearing

_M_    Talking

___     Other:  _____________________

Salary : $114,326 - $142,907