What are the responsibilities and job description for the Accounts Payable Specialist position at City Lights Lighting Showroom?
Accounts Payable Specialist
City Lights SF Lighting Showroom
Location: 707 Bayshore Blvd., San Francisco, CA 94124
Employment Type: Full-Time Monday-Friday 8am-5pm
About City Lights SF:
Since 1979, City Lights SF has been helping homeowners, designers, architects, and trade professionals find exceptional lighting solutions for their spaces. As a family-owned San Francisco lighting showroom, we combine thoughtful design, technical knowledge, and personal service to help our clients bring their projects to life.
We are looking for a highly organized and detail-oriented Accounts Payable Specialist to join our team and support the day-to-day financial operations of our showroom and lighting business.
Position Summary:
The Accounts Payable Specialist will be responsible for processing vendor invoices, reconciling statements, preparing payments, and maintaining accurate accounts payable records.
Because City Lights works with numerous lighting manufacturers, vendors, and suppliers, this position requires someone who is comfortable managing a high volume of invoices and purchase orders while carefully researching discrepancies.
The ideal candidate is accurate, organized, dependable, and comfortable communicating with vendors and working closely with our purchasing, sales, receiving, and accounting teams.
Key Responsibilities:
- Process and enter vendor invoices accurately and in a timely manner.
- Match vendor invoices against purchase orders and receiving documentation.
- Review invoices for pricing, quantities, freight charges, discounts, credits, and other discrepancies.
- Research and resolve discrepancies between purchase orders, receiving records, and vendor invoices.
- Prepare and process vendor payments according to established payment schedules and terms.
- Monitor vendor payment terms and available discounts.
- Reconcile vendor statements and identify missing invoices, unapplied credits, duplicate charges, or outstanding balances.
- Maintain accurate vendor accounts and payment records.
- Communicate professionally with lighting manufacturers, suppliers, sales representatives, and other vendors regarding invoices, credits, and payment status.
- Work with purchasing, receiving, sales, and warehouse staff to resolve invoice and receiving discrepancies.
- Track vendor credits, returns, damaged merchandise credits, and other adjustments.
- Review freight and shipping charges and investigate discrepancies when necessary.
- Maintain organized electronic records of invoices, payments, credits, and supporting documentation.
- Help maintain strong internal controls and accurate accounting procedures.
- Provide additional accounting and administrative support as needed.
Qualifications:
- 2 years of Accounts Payable, bookkeeping, or accounting experience preferred.
- Experience working in retail, wholesale, distribution, purchasing, or a product-based business is highly desirable.
- Experience matching invoices to purchase orders and receiving documentation preferred.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational and time-management skills.
- Ability to handle a high volume of transactions while meeting deadlines.
- Strong problem-solving and reconciliation skills.
- Comfortable communicating directly with vendors to resolve discrepancies.
- Strong written and verbal communication skills.
- Ability to handle confidential financial information professionally and discreetly.
- Ability to work independently while collaborating effectively with a close-knit team.
Ideal Candidate:
You may be a great fit for this position if you:
- Enjoy keeping financial records accurate and organized.
- Naturally notice when numbers, invoices, or purchase orders don't match.
- Are comfortable investigating discrepancies rather than simply passing them along.
- Can communicate professionally and constructively with vendors and coworkers.
- Understand the importance of maintaining positive vendor relationships.
- Take ownership of your responsibilities and follow issues through to resolution.
Compensation & Benefits:
Compensation: $25-$27/hour Annual Bonus
Benefits: Health Insurance, Dental Insurance, Vision, Retirement Plan, PTO, Annual Bonus
Schedule: Monday-Friday 8am-5pm
Job Type: Full-time
Pay: $25.00 - $27.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Ability to Commute:
- San Francisco, CA 94124 (Required)
Ability to Relocate:
- San Francisco, CA 94124: Relocate before starting work (Required)
Work Location: In person
Salary : $25 - $27