Administrative Program Coordinator

Position Summary:

This position performs a variety of administrative duties and analytical functions to support the daily operations.  The work assignments are often complex, diversified, and confidential which requires one to be highly responsible, tactful, and professional.  To add, it requires excellent organizational skills, meticulous attention to detail, and flexibility in order to support the needs of the department. Being independent, self-motivated and ability to multitask is required to be successful with positive outcomes. 

As a successful candidate, you will:

• Assists in the daily administrative functions of managing an effective department. Uses discretionary initiative and judgment in handling sensitive and confidential details, establishing priorities and resolving problems relating to daily operations and administrative detail of a highly functioning department in the daily administrative functions of managing an effective department.  
• Assists in department business activities, including but not limited to: account management; purchasing; personnel; facilities; travel and reporting required by the institution. Participates in short and long-range planning and policy or program development by analyzing operational policies, resource utilization, etc. and developing recommendations for department management. Partners and collaborates with key partners on proposed scope and/or process changes. Responsible for developing or recommending process and improvement measures, coordinating program activities and timelines, and determining if resources meet program objectives and needs.  
• Coordinates the Appointment and Promotions and CME/GME process for the department working closely with appropriate leadership to facilitate. This includes calendar, management of additions and removals from the program user list and software maintenance. 
• Assists management in supporting training needs and implementing any applicable education, training, onboarding, and/or mentorship. Identify growth opportunities and efficiencies that impact the program and/or departments’ success.  
• Schedules & maintains calendars, appointments, meetings & travel itineraries/arrangements for Department, Dossier administrator and is responsible for assigning and supporting designated competencies for staff, maintaining accurate staff demographics. Acts as the primary contact for questions and coordinates with Dossier team for checklist builds and maintenance 

Your qualifications should include: 

• Bachelor’s Degree or equivalent experience may substitute for minimum education requirements 
• 3 or more years of progressively responsible experience in business administration, clinical research or healthcare environment 

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.