Fleet Lease Coordinator

A Fleet Lease Coordinator manages the day-to-day operations of a company's vehicle fleet, focusing on maintenance scheduling, compliance, vendor relations, and the logistics of leasing or purchasing vehicles. Key responsibilities include tracking maintenance, managing registrations/insurance, reducing costs, and ensuring safety compliance, typically requiring strong organizational skills.

Key Job Responsibilities

• Vehicle Maintenance & Logistics: Schedule routine preventative maintenance, repairs, and inspections with external vendors to minimize downtime.
• Lease & Asset Management: Coordinate the procurement, registration, licensing, and disposal of vehicles, working with leasing companies.
• Compliance & Safety: Ensure all vehicles comply with Department of Transportation (DOT) regulations and safety standards.
• Record Keeping: Maintain detailed databases for vehicle inventory, fuel consumption, driver records, and maintenance history.
• Vendor & Driver Coordination: Act as the primary point of contact for drivers regarding vehicle issues and negotiate with repair vendors. 

This role may involve working in an office environment but often requires time in the field, including visiting maintenance shops or interacting with drivers, subjecting the coordinator to noise, temperature changes, and vehicle fumes. 

• Education: A high school diploma is required, though a bachelor’s degree in logistics, supply chain management, or business administration is often preferred.
• Experience: 1–3 years of experience in fleet administration, logistics, or transportation.
• Skills: Strong organizational, communication, and problem-solving skills are essential.
• Technical Proficiencies: Proficiency in fleet management software, Microsoft Office Suite, and data analysis.
• Knowledge: Understanding of transportation laws, vehicle maintenance, and safety regulations (DOT).
• License: A valid driver's license is required.