What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT ALF position at City Creek Assisted Living?
THURSDAY - MONDAY 3PM - 8PM
SATURDAY - SUNDAY 8AM - 5PM
TUESDAY & WEDNESDAY - OFF
Job Overview
We are seeking a dynamic and friendly Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative talents while supporting a professional environment that values efficiency and friendliness.
Responsibilities
- Greet visitors warmly and direct them appropriately, ensuring a professional and courteous experience at all times
- Manage multi-line phone systems with excellent phone etiquette, screening calls and transferring them efficiently
- Handle incoming and outgoing correspondence, including emails, mail, and packages using Google Workspace and Microsoft Office tools
- Maintain organized filing systems, data entry logs, and accurate records for easy retrieval and compliance purposes
- Support office management tasks such as calendar management, appointment scheduling, and basic bookkeeping using QuickBooks or similar software
- Perform clerical duties including proofreading documents, managing office supplies inventory, and assisting with general administrative support
- Provide customer support by addressing inquiries promptly and professionally, ensuring high levels of customer satisfaction
Experience
- Prior office experience or administrative experience is essential; familiarity with front desk operations is highly preferred
- Proven ability to manage multi-line phone systems with professionalism and efficiency
- Bilingual skills are a strong plus to assist diverse clients and visitors effectively
- Demonstrated proficiency in computer literacy, including Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry tasks
- Experience in medical or dental receptionist roles is advantageous but not required; strong organizational skills are necessary for success in this role
- Personal assistant or office management experience will be considered a valuable asset
- Excellent time management skills combined with the ability to prioritize tasks in a fast-paced environment
Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the smooth operation of our organization. Your enthusiasm for helping others combined with your organizational prowess will make you an invaluable member of our team!
Salary : $18 - $20