What are the responsibilities and job description for the Recording and Licensing Specialist position at City and County of Broomfield?
Join the highly service-focused Broomfield Recording Division as a Recording and Licensing Specialist, where accuracy, legal knowledge, and public service intersect. This role is ideal for candidates with paralegal experience or a background in title work, particularly those familiar with real property documents such as deeds, liens, easements, and plats. We are seeking a detail-oriented, collaborative professional who values continuous learning and takes pride in delivering accurate, efficient, and courteous service to the community in a fast-paced, public-facing environment.
THE TOTAL COMPENSATION PACKAGE:
Salary Range: $19.58- $26.48/hour | Free Recreation Center Pass (Gym & Pool) |
14 days annual leave 80 hour sick leave 12 paid holidays per year | 6% employer retirement match |
Exceptional medical, dental, and vision insurance | Wellness discounts on medical premiums |
The incumbent performs a wide variety of routine and complex recording, licensing and administrative support work in the City Clerk’s Division of the City and County Clerk and Recorder Department. The Recording and Licensing Specialist is a technical and professional level position responsible for the oversight and input, retrieval and quality control of permanent land records documents, examination and acceptance of marriage and civil union licenses and applications. The position evaluates forms and documents presented by individuals applying for marriage/civil union licenses and passports and decides whether the documentation and forms presented are sufficient. While performing these duties, ensures all County policies and procedures, all state laws and all Federal policies and regulations are adhered to. The incumbent exemplifies the characteristics of a collaborative, innovative and resilient work culture and along with the leadership team, models the appropriate behavior to create and maintain a resilient work culture within the department.
The incumbent provides holistic services to the public by seeking ways to integrate programs or services provided by other departments, divisions and agencies. The incumbent works in partnership with other employees, departments/divisions, agencies and the public in delivering effective and innovative services.
Recording
Perform all Recording Division duties as Subject Matter Expert including receipt, scan, index, verify, and record public documents such as deeds, liens, deeds of trust, maps, and plats while maintaining compliance with office policy, state statute, and federal regulation
Process electronic documents, complete eRecording, balance cash drawers, correct receipting errors, and complete daily opening/closing procedures including securing cash/check deposits in compliance with state statute and office policy
Create permanent images of recorded documents using desk and large format scanners, identify and correct discrepancies between document images and indexes, and manage document retention according to County, State and Federal policies
Review and process marriage/civil union licenses, monitor execution of oaths and forms, function as notary, and provide public services including recording information, fee collection, and education on document access
Compile, interpret, and prepare data for studies and reports, process Monument Records from State Department of Local Affairs, and provide additional support to Licensing and Elections as needed
Oversee mail operations for the entire City and County of Broomfield including opening, sorting, disbursement of incoming mail and packages, managing postage reports, and coordinating with finance for department reimbursements
Maintain and update the division webpages for Recording, and Board of Equalization as needed
Board of Equalization
The assigned incumbent assists in providing administrative support to the Board of Equalization. Collaborate with various departments to verify procedures for the yearly appeal process.
Processing and data entry of paperwork for the Board of Equalization for the yearly appeal process and abatements as submitted throughout the year.
Coordinates and schedules hearings with Board of Equalization appointed hearing officers.
Drafts memos and resolutions with hearing officer determinations for review of the City and County Clerk and Recorder for Board of Equalization approvals.
Issues notice of determination letters as required by statute.
Education
High School Diploma/GED
Experience
3 years of increasingly responsible clerical experience operating and maintaining a computerized records management system preferred experience with land and property records, title insurance, or paralegal. Experience must demonstrate general clerical skills.
Years of related experience may be substituted for required education, however education cannot be substituted for the necessary work experience. Candidates must meet the minimum required years of work experience.
NECESSARY SPECIAL REQUIREMENTS (in addition to above requirements):
New hires must, as a condition of employment, pass the following pre-offer and post-offer/hire processes: in-person or virtual interviews, reference checks, and background checks, which may include local police check and sex-offender registry.
If this position is required to drive a CCOB vehicle a DMV check will be required.
Current Notary commission from the Colorado Secretary of State preferred, or obtained within 3 months of hire
NECESSARY APPLICANT TRAITS AND SKILLS:
Knowledge of legal descriptions and documents.
Thorough knowledge and skill with use of computers and programs, data entry, and modern office practices and procedures including filing
Thorough knowledge of simple accounting and bookkeeping principles and techniques; thorough knowledge of mathematical principles; considerable knowledge of modern principles and practices of public administration and budgeting
Considerable knowledge of vocabulary, grammar, punctuation, and spelling
Considerable skill in performing research, analyzing data, and evaluating results
Skill in understanding and responding to and meeting customer needs
Organize activities in order to complete tasks in accordance with priorities, address multiple demands, or meet deadlines; organize tasks and working environment to maximize efficiency; focus attention on tasks
Adapt to interruptions, equipment failures, unusual demands, or changing priorities
Employ and enforce safety practices and procedures; and understand and follow written and oral instructions and procedures
Ability to learn new, role-specific tasks
Ability to adhere to current and future process protocols
Ability to handle stressful situations, including customer interactions
WORKING CONDITIONS AND EFFORT:
Regular, predictable attendance required
In-person customer/client/team meetings required.
Physical demands are described as light (exert up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects).
Required to move about office/facilities
Required to lift, carry, push, pull, or otherwise move objects.
Tasks require use of a computer for several hours.
The noise level in the environment is moderate.
Salary : $40,726 - $55,078