Administrative Assistant

Job Summary

We are seeking an Administrative Assistant who will provide administrative and clerical support to the Human Resources department, assisting with recruitment, onboarding, employee records management, and day-to-day HR operations. This role serves as a key point of contact for employees, maintains confidential personnel information, processes paperwork, and supports compliance with company policies and employment regulations. The ideal candidate is organized, detail-oriented, professional, and able to handle sensitive information with discretion while delivering excellent customer service to employees and applicants

Duties and responsibilities:

• Create and edit professional documents, contracts, and forms in Microsoft Office; Advanced level MS Office skills required
• Create, maintain, and enter information into company databases
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as maintenance records, correspondence, or other material
• Performs secretarial and administrative duties for Leadership and staff under minimal supervision.
• Answers calls, relays and takes messages, transfers calls, provides assistance to callers, screens calls and places calls for management. Maintains department personnel files and paperwork.
• Organizes and maintains payroll file room and coordination of timely rotation of files to off-site storage facility. Orders supplies using established Company vendors and ordering methods. Opens, sorts, screens and responds to incoming mail. Composes, types and edits correspondence.
• Compiles data and prepares special reports; gathers and summarizes data. Makes arrangements for meetings and luncheons as directed by the department Leadership Team. Maintains appointment calendars for management.
• Arranges travel and accommodations for management and staff. Establishes meeting times, secures location and contacts attendees.
• Establishes and maintains files and other information for reference and control purposes. Must compile data and prepare special reports.
• Maintains invoice and budget files and assists in the compilation of variance reports. Operates computer equipment utilizing word processing, spreadsheet, data base management and presentation software.
• Some data entry may be required.
• May perform other job duties as directed by Leadership.

Administrative Assistant Background Profile:

• The Administrative Assistant will have a Bachelors Degree from an accredited school
• Experience supporting a team/group as opposed to a single individual is preferred
• Must master computer software applications such as Outlook, QuickBooks, Microsoft Word, Excel, PowerPoint, and Access.
• Must have sufficient ability to handle and resolve office administration tasks.
• Must be able to perform mathematical computations.
• Must possess excellent organization skills including establishing and maintaining files for reference and control purposes.

Must work under tight time constraints including meeting unforeseen deadlines to accomplish assignments and projects.

• Must be able to effectively communicate verbally, by telephone and face to face.
• Read documents, follow instructions, learn and understand office procedures.
• Able to work varying schedules and work weekends as required.
• Able to work occasional overtime, as necessary.
• Comply with Company attendance standards as described in established guidelines.
• Meet confidentiality expectations as to confidential, proprietary and sensitive Company information.

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Required)

Ability to Commute:

• Spring, TX 77379 (Preferred)

Ability to Relocate:

• Spring, TX 77379: Relocate before starting work (Preferred)

Work Location: In person

Salary : $37,290 - $49,954