Administrative Assistant II (Parks & Recreation)

General Description

Under general supervision, functions as the administrative assistant to the Parks and Recreation Director. Performs a variety of administrative, clerical, and customer service responsibilities to support departmental operations. Provides assistance to staff, patrons, and the public while ensuring efficient and effective office procedures. The schedule for this full-time position is Monday through Friday, 8:00 AM to 5:00 PM and is located at the Citrus County Resource Center in Lecanto, Florida.

Detailed information regarding the County’s benefits package and retirement offerings may be found here: 2025-26 Citrus EBH Booklet and myFRS.com

To learn more about Citrus County: Citrus County Government and Official Guide to Crystal River and Citrus County, Florida

Essential Functions

• Answer telephones and assists caller or directs to appropriate personnel.
• Creates, edits, copies, publishes, and distributes publications, newsletters, and informational materials.
• Provides backup support for payroll functions, including submitting and approving payroll through online systems.
• Prepares letters, memoranda, reports, and other documents for general correspondence.
• Sorts and distributes incoming mail; coordinates courier services for outgoing deliveries.
• Maintains accurate files, records, and documentation in accordance with departmental procedures.
• Monitors inventory levels and orders office and operational supplies as needed.
• Maintains and balances recreation-based software systems and related records.
• Processes rental permits for fields, pavilions, and concession areas across various county park sites.
• Provides administrative support for boat launch operations.
• Receives and processes payments for rentals, ticket sales, and other applicable fees.
• Delivers excellent customer service to patrons, staff, and the general public.
• Coordinates travel arrangements and oversees purchasing card transactions.
• Processes agenda memorandums, invoices, and collections in a timely and accurate manner.
• Performs other related duties as assigned.
  
  

Minimum Requirements

Education, Training, and Experience

• High School Diploma or GED equivalent.
• Two (2) years’ experience performing administrative/clerical duties.
  
  

Skills And Abilities

• Excellent customer service skills, communication skills and strong attention to detail required.
• Knowledge of business English, spelling, and punctuation.
• Knowledge of office practices and procedures. Ability to type and compose routine business letters and memorandum.
• Must have strong organizational skills to plan, prioritize, multi-task and independently execute projects/tasks within specific deadlines while maintaining flexibility.
• Requires ability to maintain courteous and effective relations with County staff, elected officials, community interest groups and the public.
• Must have strong working knowledge of computers and be proficient in the use of Microsoft Office Suite of Products (i.e., Outlook, Word, Excel, etc.).
  
  

Certificates, Licenses, And Other Requirements

• Valid Florida Driver License (or must obtain within 30 days of establishing residency in Florida), or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
• May require Notary Public Certification.
• Must have or be able to obtain within 90 days certification in FEMA National Incident Management System (NIMS) courses:
• IS-100.c: Introduction to the Incident Command System (ICS); and
• IS-700.b: An Introduction to the National Incident Management System
  

Physical Requirements/Work Environment

• Requires sitting most of the day.
• The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
• The job requires frequent bending, balancing, twisting, reaching above shoulders, and occasional squatting and kneeling.
• The job requires the completion of tasks that involve typing, simple grasping, fine manual manipulation, pushing, and pulling.
• The job requires normal visual acuity and field of vision, depth perception, hearing, and speaking.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  

Emergency Response/Recovery Activities

• All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens. Emergency response duties may also include driving and/or operating a county vehicle or equipment and employees must obey all safety policies, and roadway rules and laws.
  
  

Supplemental Information

PLEASE REVIEW THE MINIMUM REQUIREMENTS ON POSTING AND COMMUNICATE HOW YOU MEET THE MINIMUM REQUIREMENTS IN YOUR APPLICATION/RESUME. MINIMUM REQUIEMENTS MUST BE MET TO BE CONSIDERED. Applications will be carefully reviewed to assess qualifications. Selected applicants will be interviewed to determine who will be hired for the job. The kind and length of related work experience, training and education shown on the application/resume will be an important consideration in the screening process. Relevant experience that is not gained through work experience should be explained in the additional information section of the application.

Must successfully pass a criminal background check. Drug screens will be in accordance with the Drug Free Workplace Act and/or the Omnibus Transportation Employee Testing Act of 1991.

Citrus County, Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Citrus County, Florida Board of County Commissioners (BOCC), is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), marital status, citizenship, physical or mental disability, genetic information, veteran status, or any other protected trait.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the Citrus County, Florida Board of County Commissioners in advance to allow sufficient time to provide an accommodation.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Pursuant to Chapter 119, Florida Statutes or the “Public Records Law,” applications, resumes and personnel records are subject to public inspections. Details regarding the “Public Records Law”/ “The Sunshine Law” / Florida Statutes and the statutory exemptions are available on websites such as the Florida Office of the Attorney General, Florida Senate and Florida Legislature. Additionally, Citrus County Board of County Commissioners Public Information section is located on our website.

The Citrus County Board of County Commissioners provides a comprehensive benefits package.

Medical Insurance - (Carrier: Florida Blue): Employee Premium is $50.00 monthly. Dependent coverage is available with bi-weekly premiums (please review detailed premiums using the link below).

• Wellness Incentive: New Hires will have the option of submitting to a nicotine test during the pre-employment physical. Those that are nicotine free will receive a $50 wellness incentive monthly applied towards their health premium costs. New hires that are not nicotine free are eligible to receive the wellness incentive once a tobacco cessation course has been completed and the Employee Health & Wellness Center is provided with a copy of their completion certificate.
  
  

Employee Health & Wellness Center: Employee Premium is $0.00 when covered under Medical Insurance. Dependent coverage is $0.00 when covered under Medical Insurance.

Dental Insurance: Employee Premium is $0.00. Dependent coverage is available with bi-weekly premiums (please review detailed premiums using the link below).

Vision Insurance: Employee and Dependent coverage is available with low monthly premiums.

Florida Retirement System: Employee contributes 3% of gross salary per pay-period. Option to choose from Pension Plan or Investment Plan. Detailed employer contributions can be found in the link below. Visit myFRS.com for more details.

Other Benefits

• Basic Term Life and AD&D Insurance $20,000
• Voluntary Life Insurance
• Dependent Life Insurance
• Long Term Disability Insurance
• Health and Dependent Care FSA
• Employee Assistance Program
• Life Assistance Program
• ComPsych Programs
• Voluntary AFLAC Supplemental Insurance
• Deferred Compensation
• Paid Holidays - no waiting period
• Vacation Leave - accrues each pay period
• Sick Leave - accrues each pay period
  
  

Please note that the benefits may not apply to all constitutional offices; please refer to policies for specific information. The County's Personnel Policies, applicable Union Contracts and/or Certificate of Coverage provides detailed descriptions of all available employee benefit programs and stipulations.

For a more detailed overview of our benefit package, click here.

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Minimum requirements for this position are 2 years' experience performing administrative duties and various skills including but not limited to customer service, communication, organization, and multi-tasking. Please indicate how you meet this minimum requirement in the work history and/or additional information sections of this application.

• I understand and have provided this information in my application.
• I do not meet this minimum requirement.
  
  

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PLEASE REVIEW THE MINIMUM REQUIREMENTS ON POSTING AND COMMUNICATE HOW YOU MEET THE MINIMUM REQUIREMENTS IN YOUR APPLICATION/RESUME. MINIMUM REQUIREMENTS MUST BE MET TO BE CONSIDERED. Please check EACH of the 4 BOXES BELOW to confirm YOUR APPLICATION is ACCURATE AND COMPLETE. Please note: Applications with incomplete Education and/or Work History sections will not be considered. Submitting a resume without completing these sections on the application form will result in disqualification.

• Education Section
• Work History Section
• 3 Professional References
• Skills, Certifications, Additional Information Sections (Optional - but highly recommend completing)
• Required Question