What are the responsibilities and job description for the Administrative Assistant II position at Inside Higher Ed?
Job No: 539189
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 17210100 - BA-IT BUSINESS OFFICE
Job Description
Classification Title:
Administrative Assistant II
Classification Minimum Requirements:
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Job Description:
Work Schedule:
Monday - Friday 8:00 a.m. to 5:00 p.m. Schedule may vary depending on time-restricted projects, and office needs to meet project deadlines.
Expected Salary:
22.00/HR
Required Qualifications:
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Preferred:
In order to be considered, you must upload your cover letter and resume.
The application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
Yes.
A physical assessment is required for this position, which may involve:
To apply, visit https://explore.jobs.ufl.edu/en-us/job/539189
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
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Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department: 17210100 - BA-IT BUSINESS OFFICE
Job Description
Classification Title:
Administrative Assistant II
Classification Minimum Requirements:
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Job Description:
- Coordinates Pcard charges, reimbursements, and Travel in UF's system. Tasks may include creating a Travel Authorization, making reservations, assessing transportation needs and other arrangements as needed, collecting required documentation, preparing and resolving issues with Expense Reports, processing student reimbursements, etc.
- Assists with acquiring and renewing software, subscriptions, data, service agreements, etc. for the WCB. Duties include but are not limited to collaborating with WCB faculty/staff and suppliers to ensure compliance with UF security and privacy requirements (IRM), acting as the liaison between the supplier and UF's Procurement office to obtain an executed agreement, compiling and maintaining all required documentation, ensuring active supplier information in UF's system, and completing purchasing steps to ensure payment.
- Assists with the payment of college items and all unit needs supported by ITO. Tasks may include, but are not limited to, processing invoices, following up on delayed items, resolving delivery issues, etc.
- Assists with supporting the Print & Mail Shop Manager during heavy workload periods. Tasks include but are not limited: providing photocopying services to the college, assisting with large projects, processing exam scantrons, receiving packages, distributing mail, etc.
- Assists with the college's Asset Management. Duties include but are not limited to ensuring all new qualifying items are processed, assistance with requests to dispose of IT-related devices, assisting with the annual accounting for the college's inventory, staying current on new requirements, etc.
- Other tasks as assigned by supervisor.
Work Schedule:
Monday - Friday 8:00 a.m. to 5:00 p.m. Schedule may vary depending on time-restricted projects, and office needs to meet project deadlines.
Expected Salary:
22.00/HR
Required Qualifications:
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Preferred:
- Knowledge of PeopleSoft modules is a plus
- Ability to plan, organize, and coordinate work assignments
- Knowledge of UF's purchasing procedures and basic accounting concepts
- Knowledge of office procedures
- Ability to determine work priorities
- Ability to establish and maintain effective work relationships
In order to be considered, you must upload your cover letter and resume.
The application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
Yes.
A physical assessment is required for this position, which may involve:
- Ability to climb multiple flights of stairs
- Ability to move/lift 50 pounds
- Ability to kneel
To apply, visit https://explore.jobs.ufl.edu/en-us/job/539189
Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.
Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.
Copyright ©2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-82bcfc6a386f92458df3ed3b66ad38db