Accounting Assistant

Description

ROLE

Under general supervision, but following established policies and procedures, provides a variety of functions to support the accounting department, management and overall operations of the credit union. Record information into the Credit Union computer based system. Responds to questions and/or provides information upon request from members and employees. Maintains a high level of confidentiality when handling member related issues. Assists the accounting manager with projects as assigned.

MAJOR DUTIES AND RESPONSIBLITIES

• Process daily settlements, balancing, and adjustments of ATMs and debit cards.
• Contributes to State and Federal reporting requirements, including preparing of reports, gathering data, and submitting information.
• Prepares the reconciliation of assigned general ledger accounts. Ensures reconciling items are cleared from the general ledger in a timely manner. Escalates unresolved outages to accounting management accordingly.
• Posts journal entries, verifies information, and processes wire transfers in accordance with established policies and procedures.
• Processes requests relating to the credit union accounts including the necessary research and adjustments.
• Assists with the daily ACH originations, setup, maintenance, deletions, and transmissions.
• Performs Accounts Payable functions.
• Performs other duties as assigned.

GENERAL EXPECTATIONS

Operations: Assists in the day-to-day operations of the accounting area. Duties include but are not limited to:

• Follows and supports all compliance rules, regulations and policies at the state and federal levels, as well as all Credit Union policies and procedures.
• Adheres to safety and security programs designed to minimize loss relating to fraud and robbery.  Follows and contributes to effective Credit Union security by ensuring that negotiable, member information and computer systems are secure at all times.

Service: Accurately and effectively addresses service needs and/or issues. Including but are not limited to:

• Appropriately addresses and resolves requests/issues.  Escalates issues outside of authority level.
• Follows established quality control practices to ensure error-free work.  Reviews work for accuracy, completeness, and compliance to regulations. Educates members on use of Credit Union convenience products including online banking, mobile banking, ATMs, and telephone banking.

PERFORMANCE MEASUREMENTS

• To carry out assigned responsibilities with zero errors.
• To keep all assigned general ledger accounts current and in balance.
• To assist others within the accounting department as needed.
• To maintain a professional work environment and businesslike appearance.
• Documentation accuracy.

Requirements

EDUCATION:
(1) A two year college degree or (2) Completion of a specialized course of study at a business or trade school or (3) Completion of a specialized and extensive in-house training or apprenticeship program.

EXPERIENCE:
Two years to five years of similar or related experience.

SKILLS:
Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/or outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.

OTHER SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS:
Ability to function independently exercising sound judgment on basic accounting principles. Ten key calculator and computer keyboard skills. Should know how to use PC spreadsheet software. Accurate with numbers and names. Ability to communicate effectively.

COMPUTER SKILLS: Basic computer skills.

MATHEMATICAL SKILLS: Above average mathematical skills.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

While performing the duties of this job, the associate is frequently required to stand; walk; sit; use hands and fingers, handle or feel; reach with hands and arms, climb or balance, stoop, kneel, crouch, crawl; and talk or hear. The associate must occasionally lift and/or move up to 20 pounds.  Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an associate encounters while performing functions of this job.  The noise level in the work environment ranges from quiet, to moderately noisy, where automated equipment is in operation. It is a non-smoking environment.

DISCLAIMER

The above job requirements are representative of minimum levels of knowledge, skills, and abilities.  The marginal functions have not been included.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.