Executive Assistant to Executive Chairman

Executive Assistant to Executive Chairman

The Executive Assistant supports the Executive Chairman’s Office to ensure seamless operations and drive follow-through on high-priority initiatives. This role manages the executive office calendars and workflow, handles sensitive information with discretion, and translates leadership priorities into coordinated action across the enterprise. The Executive Assistant is highly organized, strategically minded, and thrives in fast-paced, high-visibility environments. This role is 5 days in office, and long hours.

Responsibilities Include:

• Support the Chief of Staff in driving the chairman’s office priorities
• Partner with Executive Assistants and cross-functional leaders to enable seamless communication
• Oversee calendar governance, meeting preparation, communication flow, and information management
• Prepare briefings, agendas, presentations, and communications
• Support executive meetings, offsites, and board-related activities by coordinating planning and logistics
• Coordinate logistics for meetings, special events, and personal projects
• Handle sensitive, confidential, and high-impact matters with the highest level of discretion
• Support special initiatives requiring executive-level visibility and coordination, serving as a trusted delegate for the Chief of Staff when needed

Requirements Include;

• Associate or bachelor’s degree preferred
• 8 years supporting senior executives in complex, high-visibility environments
• Exceptional written and verbal communication skills, with the ability to engage effectively across all levels of the organization
• Thrives in fast-paced, dynamic environments while maintaining composure and adaptability
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously
• Occasional travel required to support the Chairman’s office.
• Complete schedule flexibility and accessibility to respond to as needed, including nights, weekends, and holidays.