Office Manager / Inventory

IMMEDIATE job opportunity for a driven individual who has a proven track record of performance and desire to work for a well-established organization. We are looking for an experienced Office Manager / Inventory for a privately held R&D company specializing in automated fiber-optic cross-connects systems and physical-layer software defines networking solutions located in Irvine, CA.

Position Summary

We are seeking a dependable, organized, and hands-on Office Manager to support the daily operations of our Irvine office. This is a multi-functional role responsible for shipping and receiving, inventory management, office administration, and facility coordination. The ideal candidate is detail-oriented, proactive, and enjoys working in a fast-paced environment while wearing multiple hats.

Inventory Management

• Receive incoming shipments and verify contents against packing slips.
• Organize and store inventory in designated locations.
• Maintain accurate receiving records in the inventory system.
• Communicate with suppliers regarding shipment discrepancies.
• Pick, pack, label, and prepare outgoing shipments.
• Create shipping labels and coordinate deliveries with UPS and freight carriers.
• Assist with domestic and international freight logistics.
• Organize and maintain inventory of parts and materials.
• Track inventory levels and update inventory records.
• Conduct quarterly physical inventory counts.
• Develop an understanding of products and components to ensure accurate inventory control.

Office Administration

• Coordinate meeting room setup and office events.
• Order lunches, office supplies, and other workplace necessities.
• Schedule meetings and assist executive leadership with calendar management.
• Coordinate travel arrangements, including hotel reservations.
• Manage relationships with janitorial and facility service providers.
• Coordinate building maintenance, repairs, and security system service.
• Maintain kitchen, breakroom, and restroom supplies.
• Help ensure the office remains clean, organized, and fully operational.

Qualifications

• Previous experience in Office Management, Shipping & Receiving, Inventory Control, or a similar operations role.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple responsibilities and work independently.
• Strong problem-solving and critical thinking skills.
• Basic computer proficiency and ability to learn inventory management systems.
• Ability to maintain confidentiality and professionalism.
• Comfortable performing hands-on tasks and lifting up to 50 pounds.
• Must be able to pass a background check.

Education & Experience

• High school diploma or equivalent required.
• Prior experience in office management, shipping & receiving, inventory control, or facilities coordination preferred.

Compensation: $23 - $25/hr

If qualified and interested in the position, please email your resume relating your skills, background, and experience to the job opening.

CitiStaff 1111 W. Town & Country Rd Ste 29, Orange, CA 92868

Our client is looking to hire the right candidate as soon as possible, time is of the essence.

We are an equal opportunity employer and value diversity in our workforce. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.