Inventory/ Office Manager

Company Overview

Our client is a small, innovative technology company based in Irvine, California, specializing in the design and development of advanced fiber-optic networking and connectivity solutions. Operating from a small office and production facility, the company fosters a collaborative, hands-on environment where employees contribute across multiple functions. Their products support mission-critical applications for data centers, telecommunications providers, cloud infrastructure, and other high-performance networking environments.

Position Overview

This is a highly visible, hands-on role within a small operation where versatility and a willingness to take ownership are essential. The Office Manager / Facilities Coordinator / Shipping & Receiving Lead / Parts Manager will oversee the day-to-day administrative, shipping and receiving, inventory, and facility functions that keep the office running efficiently. The ideal candidate enjoys working in a fast-paced, team-oriented environment and is comfortable wearing multiple hats while supporting both office operations and logistics.

Parts Management

Receiving

• Oversee daily receiving activities.
• Receive and inspect incoming shipments against packing lists.
• Organize and store parts in designated inventory locations.
• Communicate with suppliers to resolve shipment discrepancies.
• Maintain accurate inventory and receiving records within the company's inventory management system.

Shipping

• Pull inventory based on packing lists.
• Label parts and packages as required.
• Pack products for shipment following company standards.
• Prepare shipping labels and documentation.
• Coordinate package drop-offs with shipping carriers when necessary.

Freight Logistics

• Coordinate freight shipments with shipping brokers and carriers.
• Ensure timely and accurate shipment of products.

Inventory Management

• Learn and understand the company's products and components.
• Organize and maintain inventory.
• Keep inventory records accurate and up to date.
• Conduct quarterly physical inventory counts.

Office Management

• Coordinate meeting room setup.
• Order lunches and refreshments for meetings.
• Purchase and maintain office supplies.
• Provide administrative support to executive leadership, including scheduling meetings with executives, board members, and other stakeholders.
• Arrange hotel accommodations and travel as needed.

Facilities Coordination

• Coordinate janitorial services.
• Manage facility maintenance and security system repairs.
• Order and maintain kitchen, restroom, and breakroom supplies.

Required Skills & Qualifications

• Exceptional attention to detail and ability to follow established procedures.
• Strong verbal and written communication skills.
• Excellent organizational and critical thinking abilities.
• Ability to work independently while maintaining confidentiality.
• Comfortable performing light assembly work when needed.
• Ability to lift up to 50 pounds.
• Must successfully pass a background check.

Education & Experience

• High school diploma or equivalent required.
• Previous experience in office management, shipping & receiving, inventory control, or a related administrative role preferred.

CitiStaff Solutions, Inc.