What are the responsibilities and job description for the Administrative Assistant position at Citi Staff?
Administrative AssistantJob SummaryWe are seeking a highly organized and dependable Administrative Assistant to support our CEO/COO and help keep daily operations running smoothly. This role blends administrative support, bookkeeping, supply chain coordination, and employee engagement, making it ideal for someone who enjoys variety and taking ownership of operational details.Key ResponsibilitiesAdministrative & Executive SupportManage executive calendars, schedule meetings, and set remindersCoordinate and book business travel, including itinerariesOrder office supplies and monitor inventory levelsAssist with operational projects and cost-saving initiativesBookkeeping & Financial SupportSupport basic bookkeeping tasks and invoice trackingAssist with month-end reconciliation and financial organizationMaintain accurate records using Excel and accounting systemsSupply Chain & PurchasingCreate and process purchase ordersTrack inbound shipments and delivery timelinesSource parts and supplies as neededCoordinate with vendors and warehouse teamsHR & Employee Engagement SupportTrack employee time and attendanceAssist with internal communications and company culture initiativesSupport planning and execution of employee eventsQualificationsHighly organized with strong attention to detailAbility to manage multiple priorities in a fast-paced environmentComfortable with basic bookkeeping, Excel, and administrative systemsStrong written and verbal communication skillsReliable, proactive, and team-oriented mindset
Salary : $22